Business Operations Manager

Navina; Northern (KY); Hybrid; USD 120,000 - 180,000; Full time

Job summary

Navina is seeking a Business Operations Manager to join the Revenue Operations team. You will own end-to-end processes from lead to renewal, design enablement programs, and drive adoption of GTM tools like Gong and DealHub. You will build quoting workflows, track KPIs, and deliver data-driven insights to executives.

You will partner with Sales, Customer Success, Marketing, and the RevOps Director to optimize systems, report on performance, and embed AI-driven efficiencies across daily operations.

Qualifications

• 6–8+ years in Business Operations, Sales Operations, or Revenue Operations (SaaS preferred)
• Experience with hyper growth pace and cross-functional adoption
• Proven ability to manage end-to-end business processes
• Strong analytical and data storytelling capabilities
• Experience in sales/CS enablement and playbooks/methodology rollout
• Track record driving tool adoption across a sales/CS org
• Solid grasp of SaaS KPIs (pipeline, forecasting, retention, velocity)
• Hands-on experience building quotes/CPQ workflows in DealHub
• Fluency with AI tools in daily work; not optional

Responsibilities

• Own end-to-end business processes across sales and customer lifecycle
• Design and run enablement programs, playbooks, and methodology adoption
• Drive adoption of GTM tools (Gong, DealHub) and build training materials
• Build and maintain quoting workflows ensuring pricing and contracts move smoothly
• Define, track, and report core KPIs and translate data into recommendations
• Create recurring/ad hoc dashboards and perform pipeline and cohort analyses
• Act as partner/coach to sales and CS to adopt new processes
• Identify inefficiencies and redesign workflows for usability and rigor
• Integrate AI tools into daily ops work for faster reporting and documentation
• Collaborate with Sales, CS, Marketing and Salesforce admin teams

Skills

End-to-end ops

Cross-functional leadership

Data storytelling

Sales enablement

Tool adoption

SaaS fundamentals

CPQ / quoting

AI tooling fluency

Tools

DealHub

Gong

Salesforce

Claude

ChatGPT

Job description

Navina is a fast-growing digital health SaaS company that’s on a mission to transform the way physicians interact with patient data. Thousands of clinicians across the United States already use Navina’s AI-powered solution that transforms complex and fragmented patient data into concise “patient portraits" and actionable clinical insights at the point of care. With Navina, physicians experience less burnout, reduce missed diagnoses, and can devote more time to giving better care to their patients.

Navina has been named one of the Top 100 AI companies globally by CB Insights and was awarded Best in KLAS for Clinician Digital Solutions in 2025. Navina’s partners include industry-leading value-based organizations, Privia Health and Agilon.

Navina is looking for a Business Operations Manager to join our Revenue Operations team, reporting directly to the RevOps Director. You'll partner closely with Sales, Customer Success, BDR, and Marketing leadership to design, run, and continuously improve the business processes that power our go-to-market engine. This is a hands-on role for someone who thrives on structure, loves solving operational bottlenecks, and is fluent in using AI tools to move faster than a traditional ops function ever could.

Responsibilities

• Own and optimize end-to-end business processes across the sales and customer lifecycle, from lead to quote to close to renewal
• Design and run sales and CS enablement programs, including onboarding, playbooks, and methodology adoption (e.g., MEDDPICC or similar frameworks)
• Drive adoption of new GTM tools (e.g., Gong, DealHub, and other systems as we scale): partner with reps and managers through rollout, build training materials and workflows, monitor usage, and troubleshoot adoption gaps until tools are genuinely embedded in day-to-day work, not just “turned on”
• Build and maintain quoting workflows using DealHub, ensuring pricing, approvals, and contract terms move smoothly through the pipeline
• Define, track, and report on core business KPIs (MQL, SQL, ARR, NDR, conversion rates, and similar metrics), translating data into clear, actionable recommendations for leadership
• Build recurring and ad hoc reports and dashboards, and conduct deeper analysis (pipeline health, rep performance, cohort trends, funnel conversion) to support data-driven decisions across Sales, CS, and Marketing
• Act as a trusted partner and coach to sales and CS reps, helping them adopt new processes and tools without friction
• Identify inefficiencies in existing workflows and redesign them, balancing rigor with usability
• Integrate AI tools (e.g., Claude, ChatGPT, and other GTM AI tooling) into daily operational work, building faster reporting, smarter documentation, and lighter weight process design
• Collaborate cross-functionally with Sales, CS, Marketing, and the Salesforce/Gong admin team to ensure systems and processes are aligned

Requirements

Experience & Skills

• 6-8+ years in Business Operations, Sales Operations, or Revenue Operations (SaaS environment strongly preferred)
• Experience with hyper growth pace as it relates to systems and methodologies adoption across the company
• Proven experience managing complex, cross-functional business processes end-to-end
• Strong analytical skills: comfortable working with data, building reports, and turning numbers into a clear narrative that supports business decisions
• Strong background in sales and/or CS enablement: training, playbooks, methodology rollout
• Track record driving adoption of new tools and systems across a sales/CS org, not just implementing them
• Solid grasp of SaaS business fundamentals and KPIs (pipeline, forecasting, retention, velocity)
• Hands‑on experience building quotes/CPQ workflows in DealHub
• Demonstrated fluency with AI tools in daily work (prompting, building workflows, using AI for analysis or documentation): this isn’t optional, it’s core to how this role operates
• Healthcare tech or healthcare SaaS experience a plus, not required

Personal Attributes

• Highly motivated self-starter who takes ownership without needing close direction
• Natural self‑learner, energized by picking up new domains, tools, and processes quickly
• Strong problem‑solving instincts: able to break down ambiguous or messy situations into clear, actionable steps
• Excellent interpersonal skills; comfortable working with reps, managers, and executives alike