Business Operations Manager

22 INFRASOLUTIONS LTD; New York (NY); On-site; GBP 65,000 - 90,000; Full time

Benefits offered by this job

Microsoft Copilot

Job summary

Ferrovial is seeking a Business Operations Manager to coordinate and execute operational, administrative and governance activities across the Applied Technologies department. You will interface with Finance, Procurement, Legal, Compliance and HR to ensure governance and policy adherence.

Responsibilities include procurement coordination, contract oversight, vendor management and financial coordination. The role emphasizes cross-functional collaboration within a large corporate environment.

Qualifications

• Experience in business operations, project administration or procurement coordination.
• Experience coordinating activities across multiple functions (finance, legal, procurement and compliance).
• Experience supporting budgeting, forecasting or financial coordination processes.

Responsibilities

• Coordinate day-to-day departmental operations and governance across the Applied Technologies function.
• Ensure application of corporate processes, controls and governance frameworks.
• Serve as focal point between department and Finance, Procurement, Legal and HR.
• Support planning, reporting and delivery of business operations initiatives.

Skills

Operational coordination

Procurement coordination

Contract management

Compliance & governance

Budgeting & reporting

Education

Bachelor's degree in a relevant field

Tools

ERP systems

Documentation control systems

Job description

Join Ferrovial: Where Innovation Meets Opportunity Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial's activity is carried out through our business units, including Highways, Airports, Construction, and Energy. Ferrovial's activity is carried out through our business units, including Highways, Airports, Construction, and Energy.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description

Role Purpose

The Business Operations Manager is responsible for coordinating and executing the operational, administrative and governance activities that support the Applied Technologies department. The role acts as the primary interface between the department and corporate functions including Finance, Procurement, Legal, Compliance, Human Resources and other support areas, ensuring that departmental activities are performed in accordance with Ferrovial's corporate policies, procedures, systems and governance requirements. The position combines hands‑on execution with cross-functional coordination and is responsible for ensuring effective operational support across procurement, supplier administration, contracts, compliance, logistics, client certifications and financial coordination.

Key Responsibilities

Department Operations

• Coordinate the day-to-day operational and administrative activities.
• Ensure the consistent application of Ferrovial corporate processes, systems, controls and governance frameworks.
• Act as the departmental focal point for operational coordination with corporate support functions.
• Support departmental planning, reporting and business operations activities.
• Monitor operational actions, commitments and administrative deliverables.
• Maintain department records, trackers and supporting documentation.
• Identify opportunities for operational efficiency and continuous improvement.
• Support management in the implementation of business initiatives and operational priorities.

Procurement & Supplier Management

• Coordinate procurement activities and purchasing requests.
• Support/manage supplier onboarding, qualification and documentation processes.
• Maintain supplier records and procurement-related documentation.
• Ensure procurement activities are carried out in accordance with corporate procedures and approval workflows.
• Ensure supplier compliance with corporate requirements and client obligations.
• Track procurement actions, purchase commitments and outstanding activities.
• Support commercial negotiations and vendor performance monitoring.

Contract Management

• Maintain oversight of customer, supplier and subcontractor contracts.
• Coordinate contract reviews with Legal and Procurement functions.
• Ensure contractual obligations, deliverables and milestones are properly tracked.
• Maintain contract repositories and document control systems.
• Monitor contract renewals, amendments and change orders.

Compliance & Governance

• Ensure departmental compliance with corporate policies and procedures.
• Support audits and internal control activities.
• Maintain records required for regulatory, client and corporate compliance.
• Monitor supplier compliance documentation.
• Coordinate corrective actions arising from audits or compliance reviews.
• Promote adherence to ethical, anti-corruption and governance standards.

Client Certifications & Administrative Deliverables

• Coordinate preparation and submission of client certifications and supporting documentation.
• Maintain records associated with contractual administrative deliverables.
• Monitor certification status and approval progress.
• Coordinate responses to client requests for documentation and evidence.
• Ensure traceability of submissions and supporting records.
• Support project teams in meeting administrative and contractual obligations.

Logistics & Office Operations

• Oversee logistics activities, including equipment, shipments, facilities and office support services.
• Coordinate travel and operational logistics when required.
• Ensure effective management of assets, inventories and operational resources.
• Maintain efficient departmental administrative processes.

Finance Coordination

• Act as the primary interface between the department and Finance.
• Support budgeting, forecasting and cost tracking activities.
• Monitor purchase commitments and expenditure against budgets.
• Coordinate invoice validation and payment workflows.
• Follow up on accruals, cost allocations and financial reporting requirements.
• Support month-end and year-end financial processes.

Professional Experience

• Experience in business operations, project administration, procurement coordination, finance support or similar functions.
• Experience working with suppliers, contracts and compliance requirements.
• Experience coordinating activities across multiple business functions.
• Experience supporting reporting, budgeting or financial coordination processes.
• Experience in engineering, technology, construction, infrastructure or project‑based environments.
• Experience supporting audits and governance activities.
• Experience working within large corporate organisations.

Seize the challenge. Move the world together!

Ferrovial is an equal opportunity employer.We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a 'Protected Class'), or any other protected class in accordance with applicable laws.

Use the filters to refine your search and find opportunities that match your interests.

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy.

Seize the challenge. Move the world together.