Business Operations Manager

Talentify; New York (NY); Hybrid; USD 150,000 - 170,000; Full time

Job summary

Talentify is seeking a Business Manager in New York to oversee financial and contract management functions. The successful candidate will have a background in finance or legal studies, ensuring compliance and supporting strategic operations. Key responsibilities include contract management, financial oversight, and employee benefits administration in a hybrid work environment.

Benefits

Medical Benefits - Multiple Plan Options

Dental Benefits - Multiple Plan Options

Vision Benefits - One VisionPlan

401k & Profit Sharing (no waiting period for 401k)

Paid Holidays - 9 Recognized Holidays Per Year

Sick Time - 7.5 Days per Year

Qualifications

• Strong understanding of contract law and employee benefits compliance.
• Proven experience with professional services firms and AEC/design industries.
• Excellent communication skills with attention to detail.

Responsibilities

• Manage contract lifecycle and negotiate client agreements.
• Assist CFO in budgeting and financial analysis.
• Oversee employee benefits and retirement plan administration.

Skills

Finance

Analysis

Contract Management

Employee Benefits

Compliance

Education

Bachelor's degree in Business Administration

Bachelor's degree in Finance

Bachelor's degree in Legal Studies

Job description

Description

The Business Manager will play a critical role in overseeing the contractual, legal, financial, and administrative functions of the firm. This position is responsible for safeguarding the firm’s interests through proactive contract management, insurance oversight, and the oversight of the employee benefit programs. We are seeking a detail-oriented and strategic candidate with a strong experience in accounting to join our team. This role will be responsible for reviewing contracts, overseeing financial compliance, and supporting key business operations. The ideal candidate brings a mix of financial acumen and business strategy, ensuring all operations align with the company’s financial goals and legal standards.

Key Responsibilities:

Contract Management

• Review, and negotiate client agreements, consultant contracts, onboarding new client documents, and review NDA’s

• Manage contract lifecycle, ensuring timely execution and compliance with deliverables and terms

• Collaborate with legal counsel on complex or high-risk agreements

Financial Oversight:

• Assist CFO in budgeting, forecasting, and cost tracking for the partnership.

• Analyze financial implications of business deals.

• Provide financial insight to support strategic decisions and negotiations

• Support CFO with audits, financial reporting, and due diligence processes.

Risk & Insurance Oversight

• Evaluate, procure, negotiate, and manage all business insurance policies, including general liability, E&O, property, workers’ compensation, and project-specific coverages

• Ensure compliance with client insurance requirements and maintain current certificates of insurance

• Manage incident documentation and claims processes in coordination with carriers and brokers

Employee Benefits & Compensation Administration

• Oversee retirement plan administration, including 401(k) and profit-sharing programs, in collaboration with third-party administrators and fiduciary advisors

• Oversee employee benefits programs including health, dental, vision, and ancillary coverages

• Ensure compliance with relevant employment and benefits regulations (ERISA, ACA, etc.)

Governance & Compliance

• Maintain corporate records, licenses, and registrations across jurisdictions

• Monitor evolving regulatory requirements and ensure internal policies are up-to-date

• Support internal audits, compliance reviews, and firm-wide policy development

Skills

Finance, Analysis, administrative assistance, contract, onboarding, employee benefits, contract management, benefits administration, compliance, financial management

Top Skills Details

Finance, Analysis, administrative assistance, contract, onboarding, employee benefits

Additional Skills & Qualifications

• Bachelor's degree in Business Administration, Finance, Legal Studies, or related discipline

• Strong understanding of contract law, risk management, and employee benefits compliance

• Proven experience working in or with professional services firms; AEC or design industry experience preferred

• Excellent written and verbal communication skills with strong attention to detail

• Ability to manage sensitive information with discretion and sound judgment

Experience Level

Entry Level

Pay and Benefits

The pay range for this position is $150000.00 - $170000.00/yr.

PDF Available Upon Request
Medical Benefits - Multiple Plan Options
Dental Benefits - Multiple Plan Options
Vision Benefits - One VisionPlan
Short & Long Term Disability
Life Insurance - Group Life & AD&D
401k & Profit Sharing (no waiting period for 401k)
Commuter Benefits (Pre-Tax Parking/Transit)
PTO - 2 weeks (3 after 5 years, 4 after 10) Time accrued Monthly
Paid Holidays - 9 Recognized Holidays Per Year
Sick Time - 7.5 Days per Year
Paid Semi-Monthly (15th and 30th or 31st Each Month)

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position is anticipated to close on Jun 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.