Business Operations Manager

Milwaukee County; Milwaukee (WI); On-site; USD 82,000 - 106,000; Full time

Job summary

An established industry player is seeking a Business Operations Manager to oversee critical business operations within the Department of Public Works. This role involves supervising staff, managing grant-funded projects, and ensuring compliance with financial policies. The ideal candidate will possess a strong background in accounting and financial management, with excellent leadership and communication skills. This is a fantastic opportunity to make a significant impact in a dynamic environment while contributing to the community's infrastructure projects.

Qualifications

• Bachelor's degree in Accounting required with 4 years of accounting experience.
• Knowledge of governmental accounting standards and principles.

Responsibilities

• Oversee business operations related to grants and local capital projects.
• Supervise accounting staff and ensure compliance with financial policies.

Skills

Accounting Principles

Budgeting

Financial Management

Leadership

Analytical Skills

Communication Skills

Education

Bachelor’s degree in Accounting

Certified Public Accountant (CPA)

Master’s degree in Accounting

Tools

Microsoft Office (Excel)

FMIS Software

Job description

** THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEEEMPLOYEES ONLY**

Purpose

The Business Operations Manager oversees, directs, andmonitors business operations related to accounts, grants, and local capitalproject compliance for the Department of Public Works’ Infrastructure division.

Essential Functions

Leadership

• Supervise accounting and administrative staff responsiblefor grant and local capital projects within the Infrastructure ServicesDivision, including the Sewer Maintenance Fund.
• Review, advise, and instruct staff on the accurate recordingand reporting of accounting transactions in alignment with City financialpolicies and procedures.
• Establish work priorities for staff to ensure timely taskcompletion and adherence to deadlines.
• Collaborate with staff to ensure successful projectcompletion that aligns with the City’s best interests.
• Communicate concerns, issues, and activities to thedivisional supervisors and staff, taking corrective action as needed.
• Manage personnel matters, including recruitment, hiring,performance management and development, leave administration, and disciplinaryaction.

Accounting

• Oversee the analysis of local and grant-funded projects,ensuring effective fund monitoring to support timely project initiation,execution, and closure.
• Direct the review and analysis of the Wisconsin Departmentof Transportation (WisDOT) grant invoices, coordinating with City and WisDOTProject Managers and accounting departments to ensure all invoices are accurateand paid on time.
• Review grant resolutions and grant sub-consultant contractsfor compliance with City and grantor rules.
• Oversee the preparation of, or prepare, management financialreports for review by the City Engineer and Infrastructure Services Divisionsection heads.

Administrative

• Direct the completion of or prepare various reports to otheragencies, including the Wisconsin Department of Natural Resources, theWisconsin Department of Transportation, and the Milwaukee Metropolitan SewerageDistrict.
• Lead the preparation, coordination, and review of documentsrequired to be submitted to the grantor to reimburse the InfrastructureServices Division operating and capital grants.

We welcome qualified individuals with disabilities who areinterested in employment and will make reasonable accommodations during thehiring process in accordance with the Americans with Disabilities Act (ADA) of1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA)of 2008.

• Regular status as a City of Milwaukee employee, havingsuccessfully completed a probationary period for a civil service position, orstatus as a City of Milwaukee employee in a fixed-term position.
• Bachelor’s degree in Accounting from an accredited collegeor university.
• Four years of progressively responsible experience performingaccounting-related functions.

Equivalent combinations of education and experience may beconsidered.

NOTICE:Please do not attach your academic transcriptsto your employment application. The hiring department will verify candidates’education as part of the background screening process prior to extending anyjob offers.

Desirable Qualifications

• Certified Public Accountant (CPA) Certification.
• Master’s degree in Accounting.
• Management or supervisory experience.

Knowledge, Skills, Abilities & Other Characteristics

Technical

• Knowledge of accounting, budgeting, and financial managementprinciples.
• Familiarity with accounting standards for governmentalentities, such as the Government Accounting Standards Board (GASB) guidelines.
• Ability to learn various software systems, including theCity of Milwaukee’s FMIS.
• Ability to manage capital projects, grant funding, andreporting processes.
• Ability to understand, interpret, and apply the City’sbudgetary process and procedures.
• Ability to read and interpret job-related materials, such asbudgets, reports, and correspondence.
• Ability to accurately calculate budgeting, accounting, andreporting tasks using mathematics and statistical concepts.
• Advanced skill in using standard computer applications suchas Microsoft Office, specifically Excel, to create documents, manage databases,generate spreadsheets, and prepare reports.
• Ability to perform financial analysis and identifyopportunities for process improvements.
• Ability to effectively carry out duties associated withworkplace compliance, rules, policies, procedures and programs.

Leadership

• Ability to supervise and guide staff, setting performancestandards and effectively monitoring their progress and performance.
• Ability to administer work rules, policies and procedures toensure consistent and efficient operations.
• Knowledge of leadership principles and best practices.
• Skill in coaching, counseling, and mentoring.
• Ability to create and develop a diverse work team where allmembers can reach their potential.
• Ability to foster an environment of inclusion where allemployees are treated respectfully, are valued for their strengths, and feelthat they can safely express themselves.

Communication and Interpersonal

• Ability to provide clear and timely communication with internaland external stakeholders, including residents.
• Ability to cultivate and maintain positive workingrelationships.
• Verbal communication skills to clearly explain budgetrequirements, spending reports, and variances to both internal and external personnel.
• Ability to convey both technical and non-technicalinformation clearly to individuals at all organizational levels.
• Written communication skills, with the ability to preparedetailed reports and documents using proper grammar and punctuation.
• Customer service skills and tact, diplomacy, and culturalsensitivity.

Organizational and Critical Thinking

• Analytical skills to research and review information,identify trends and variances, and propose effective solutions.
• Problem-solving abilities to investigate issues, analyzedata, and provide actionable recommendations.
• Skill in organizing and prioritizing multiple tasks to meetvarying deadlines.
• Skill in attention to detail, ensuring accuracy in work andcompliance with regulations.
• Honesty, integrity, and careful adherence to ethicalprinciples for accountants while responsibly managing City resources.
• Ability to maintain confidentiality and handle sensitiveinformation with discretion.

The current salary range(Pay Range 1HX) is$82,677-$105,223and the resident incentive salary range for City of Milwaukee residents is$85,158-$108,380.Appointmentabove the minimum is possible based upon level of experience and otherqualifications and is subject to approval.

Selection Process

THE SELECTION PROCESSwill be job-related and willconsist of one or more of the following: an evaluation of related education,experience, and accomplishments, an evaluation of written communication,interviews, and/or other assessment methods. The Department of Public Worksreserves the right to call only the most qualified candidates to proceed in theselection process. Information from the selection process will be used to makea hiring decision. Selected candidates will be transferred and/or promoted tothe position.

INITIAL FILING DATE—The selection process will be held assoon as practical after the deadline listed above. Application receipt may bediscontinued at any time after this date without prior notice. However,recruitment may continue until the city's needs have been met. The applicant isresponsible for attending all phases of the selection process at the time andplace designated by the hiring authority.

NOTE:Transfer/Promotional Opportunities andPromotional Examinations are not open to Milwaukee Public Schools employees orto the public. Only current City of Milwaukee employees and civilian personnelin MFD and MPD hired through a City Service Commission process who havesuccessfully passed a probationary period for a Civil Service position or whohave status as a City of Milwaukee employee in a fixed-term position will beconsidered. Individuals with exempt, provisional, temporary, or emergencyappointments are not eligible for transfer.

Additional Information

• APPLICATIONS and further information may be accessed byvisiting www.jobapscloud.com/MIL.
• Applications and transcripts should be submitted no laterthan the deadline listed above.
• If you need help completing an application, please contactthe Department of Employee Relations at [phone] [e-mail] .
• The Department of Employee Relations is located in CityHall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

Conclusion

EEO Code = 102

The City of Milwaukee values and encourages diversity and isan equal opportunity employer.

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