Business Operations Generalist

AISafety; Berkeley, Northern (CA, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

You’ll work with the operations and finance teams to support budgeting, tax filings (Form 990), audits, and vendor coordination, aiming for efficient, compliant operations across programs and partnerships.

Qualifications

• 4-6 years of experience in business operations, accounting, finance, or a related field, ideally with nonprofit experience.
• Working knowledge in accounting and bookkeeping.
• Experience coordinating with external service providers.
• Proficiency with spreadsheets, accounting software, and financial management tools (e.g. QuickBooks Online and BILL.com)

Responsibilities

• Support day-to-day accounting and bookkeeping operations, ensuring accuracy and timeliness.
• Support Accounts Payable and Accounts Receivable (incl. grant tracking).
• Manage inbound support requests and financial administration for programs.
• Support budgeting processes, cash flow reporting, and financial planning to inform organizational decision-making.
• Prepare and file Form 990 and other required tax documentation.
• Support the annual nonprofit audit process from start to finish, coordinating with external auditors.

Skills

Accounting

Finance

Spreadsheets

Tools

QuickBooks Online

BILL.com

Job description

As a Business Operations Generalist, you’ll be part of the operational backbone ensuring we stay compliant, financially sound, and operationally excellent while enabling a growing team and ecosystem of people working on AI safety.

You’ll support accounting, finance, compliance, and audit processes with opportunities to lead specific areas and initiatives. Throughout, you'll build systems that scale without breaking. This role requires someone who can balance competing demands, proactively spot risks before they become problems, and is decisive when balancing compliance requirements with organizational and ecosystem needs.

You’ll be the bridge between the business operations team and the rest of Constellation, synthesizing input from many stakeholders and translating it into action. You’ll work in a community of intelligent and highly mission driven people operating at the technical frontier.

Key Responsibilities

Accounting & Finance

• Support day-to-day accounting and bookkeeping operations, ensuring accuracy and timeliness
• Support Accounts Payable and Accounts Receivable (incl. grant tracking)
• Manage inbound support requests and financial administration for programs
• Support budgeting processes, cash flow reporting, and financial planning to inform organizational decision-making
• Prepare and file Form 990 and other required tax documentation
• Support the annual nonprofit audit process from start to finish, coordinating with external auditors

Process Building & Operational Excellence

• Build, document, and continuously improve operational processes across business functions
• Create systems that increase team capacity and reduce bottlenecks
• Support organizations in our network with services, such as finance and accounting
• Make thoughtful tradeoff decisions between compliance and organizational needs, clearly communicating the reasoning

Legal & Compliance

• Support broader Business Operations team in operationalizing compliance, such as materials distribution and review

About the level

We're open to hiring at either the Generalist or Senior Generalist level depending on the experience and background of the candidate we find. To give a sense of how we'd think about the difference:

• Generalists own their day-to-day responsibilities end-to-end, resolve support requests reliably and efficiently, and identify improvements within their areas over time.
• Senior Generalists bring greater independence to their work, taking on more ambiguous or complex problems, contributing to how systems and processes are designed, and exercising stronger judgment on higher-stakes issues.

You don't need to decide which level to apply for — we'll work that out together as part of the process.

Skills & Experience:

• 4-6 years of experience in business operations, accounting, finance, or a related field; ideally with nonprofit business experience
• Working knowledge in accounting and bookkeeping
• Experience managing or coordinating with external service providers
• Proficiency with spreadsheets, accounting software, and financial management tools (e.g. Quickbooks Online and BILL.com)

Bonus Qualifications:

• Experience with nonprofit audits and tax filings (Form 990)
• Experience working as an accountant or bookkeeper
• Experience working in organizations under 200 people, ideally across different organizational stages
• Experience leading cross-functional projects

You may be a good fit if you:

• Thrive in environments where you’re building systems while simultaneously running them
• Are reliable and organized
• Are highly conscientious and detail oriented, while also prioritizing practical organizational needs
• Are an active listener who asks clarifying questions and incorporates feedback to improve processes
• Have excellent verbal and written communication, and can adjust framing and tone depending upon the audience
• Notice when something looks off and speak up about potential risks
• Think quickly on your feet and handle sudden context changes or new tasks with flexibility
• Exercise discretion with sensitive and confidential information
• Flexible to grow in your duties with new organization-level strategic direction
• Are driven by the importance of AI safety work and excited to enable the people doing it

Note: the compensation range below spans two different job levels.