Business Operations Coordinator

American Red Cross; Springfield (MA); On-site; USD 28,000 - 29,000; Part time

Benefits offered by this job

Medical benefits

Dental & Vision

HSA/FSA

Paid time off

401(k) with match

Paid family leave

Disability insurance

Job summary

American Red Cross in Springfield, MA is seeking a part-time Business Operations Coordinator to support budgeting, vendor relations, and facilities management. The role involves coordinating financial reports, monitoring expenses, and ensuring programs run within budget.

The position is 20 hours per week and comes with benefits. Ideal candidates have a high school diploma or equivalent, with 3+ years in financial or facilities administration and strong MS Office skills.

Qualifications

• Education as stated: high school or equivalent; associate degree preferred.
• Minimum 3 years of financial or facilities administrative support experience.
• Proficiency with MS Office and strong organizational skills.

Responsibilities

• Manage operations for the Springfield, MA office.
• Oversee budgeting, expense coding and monthly forecasting.
• Coordinate vendor relationships and procurement processes.
• Support facilities/asset management and insurance filings.
• Train and guide volunteers and staff as needed.

Skills

Teamwork

Organizational skills

Communication

Education

High School diploma

Associate's degree in Accounting, Business or Public Administration

Tools

MS Office suite

Excel

Word

PowerPoint

Outlook

Job description

Business Operations Coordinator page is loaded## Business Operations Coordinatorlocations: Springfield, MAtime type: Part timeposted on: Posted Todayjob requisition id: RC92006# Please use Google Chrome or Mozilla Firefox when accessing Candidate Home.### **Join us - Where your Career is a Force for Good!****Job Description:**Joining The American Red Cross is like nothing else - it's as much something you feel as something you do. You become a vital part of the world's largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.When you choose to be a force for good, you'll have mentors who empower your growth along a purposeful career path. You align your life's work with an ongoing mission that's bigger than all of us. As you care for others, you're cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.**Where Your Career is a Force for Good!**We are seeking a **part-time** Business Operations Coordinator for our Springfield, MA office supporting the American Red Cross of Massachusetts.The position is 20 hours per week and includes benefits.***WHAT YOU NEED TO KNOW (Job Overview):***The Business Operations Coordinator will perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, facilities management, and running records/reports to support the finance, operational and administrative functions. Provide support, development and/or leadership guidance to all volunteers.Specific Duties:* manage the operations for the Springfield office* manage the eMax system in support of building maintenance needs**WHERE YOUR CAREER IS A FORCE FOR GOOD:*** Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work.* Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests.* Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status.* Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs.* Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning.* Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation.* Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region.**WHAT YOU NEED TO SUCCEED:*** Education: High School or equivalent required. Associate's degree in Accounting, Business or Public Administration preferred.* Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required.* Skills & Abilities: Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.* Travel: Travel may be required.***PAY INFORMATION:****The salary range for this position is (Massachusetts): $20.25 - 21.31.**Note that the American Red Cross sets salary ranges aligned to a specific geographic location in which the work is performed. The stated salary range in this posting is an average. The specific salary information will be shared at the time of phone screening based upon your location and qualifications.****Physical Requirements***Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.**BENEFITS FOR YOU:**As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes:* Medical, Dental Vision plans* Health Spending Accounts & Flexible Spending Accounts* PTO: Starting at 9 days a year; based on type of job and tenure* Holidays: 11 paid holidays comprised of six core holidays and five floating holidays* 401K with up to 6% match* Paid Family Leave* Employee Assistance Program* Disability and Insurance: Short + Long Term* Service Awards and recognition#### ***Apply now! Joining our team will provide you with the opportunity to***## ***make your career a force for good!****The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.****Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.***AmeriCorps, the federal agency that brings people together through service, and its partners - the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance - launched Employers of National Service to connect national service alumni with opportunities in the workforce. American Red Cross is proud to be an partner and share our employment opportunities with the network of organizations.Visit to learn more, including our most-needed volunteer positions.To view the EEOC Summary of Rights, click here:When you choose to be a force for good, you'll have **mentors who empower your growth** along a purposeful career path. You **align your life's work with an ongoing mission** that's bigger than all of us. As you care for others, you're **cared for with generous compensation and benefits**. You **join a community that respects who you are** away from work as much as what you do while at work.