Business Operations Coordinator

Travel-Leisure-Co; Sedona (AZ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k with employer match

Paid time off

Job summary

Travel + Leisure Co. in Sedona, AZ is seeking a Coordinator to perform all facets of the operations department, including tour reception, gifting and contract processing.

You will greet touring guests, collect information, assign tours to Sales Agents, and provide support to Sales, Marketing and HR teams. The role requires at least 1 year of office and customer service experience and familiarity with CRS/EPNY.

Qualifications

• High School Diploma or equivalent required.
• 1 year general office experience.
• 1 year customer service experience.
• Experience with CRS/EPNY or similar systems is a plus.

Responsibilities

• Greet and qualify touring guests and collect guest information.
• Assign tours to Sales Agents and share necessary details with Sales & Marketing.
• Provide exceptional customer service to all guests and answer questions professionally.
• Process gifts, tour records, and contract reconciliations in all systems.

Skills

Customer service

Data entry

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

High School Diploma

Tools

CRS/EPNY

Job description

We Put the World on VacationTravel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.Job SummaryAccountable for performing all facets of the operations department to include tour reception, gifting and contracts in accordance with T+L Standard Operating Procedures. Promote a professional atmosphere for our guests, Sales & Marketing staff.Essential Job ResponsibilitiesResponsibilities include, but are not limited to:Greet and qualify touring guests. Collect and validate all guest information. Assign tours to Sales Agents and provide information to Sales & Marketing department as necessary. (15% time)Provide exceptional customer service to all guests. Answer phones and guest questions in a professional manner. Assist property owners with contract questions or concerns. (10% time)Distribute premiums to guests upon closure of presentation. Complete daily gift, tour and contract reconciliation in all systems. (20% time)Data entry of all tour and gifting information into Central Reservations Systems / Epiphany system and running of reports. Prepare and balance cash, down payments, site stats for Contract Department (20% time)File and secure all documents per procedures. Maintain Property Owner Information per PII and PCI standards (5% time)Prepare Timeshare Sales Contracts for Sales Department and Property Owners. Assist Administrative Supervisor in support of Sales Staff. Preparation and maintenance of legal documents. (20% time)Assist Supervisor to provide additional administrative support to internal departments to include Sales, Marketing, HR, and Resort teams (10% time)Performs other duties as neededTravel RequirementsNo Travel requiredMinimum Requirements and QualificationsEducationHigh School DiplomaKnowledge and SkillsComputer Skills RequiredProficient in the use of the Central Reservation System (CRS) or EPNY(preferable)Technical SkillsProficient in Microsoft Word, Proficient in Microsoft Outlook, Proficient in Microsoft ExcelJob ExperienceOne year of general office experienceOne year of customer service experienceExperience equivalent to the education requirement may be accepted in lieu of the education requirement.ComplexityLevel of decision making authority: Coordinator may be required to make limited operational decisions when resolving owner issues or objections.Level of autonomy: Coordinator’s daily work will be verified daily, weekly and monthly to ensure accuracy and validation of all tour, gifting and contractual paperwork.Impact of incumbent's decisions on the organization: Coordinator’s decisions may cause commission delays, site revenue recognition delays, and delays in contract securitization, cost per tour and marketing payroll inaccuracies.Supervisory Responsibility: NoneScope/Financial Responsibility: Coordinator is accountable to meet WCF Scorecard metrics, Accounting Deliverables, maintain Cost of Sales, Product Yield Management, and ensure adherence to T+L Standard Operating Procedures to secure the company’s assets.How You'll Be Rewarded:We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Certain benefits may be available to associates working fewer hours where required by applicable law. Travel + Leisure Co. benefits include:Note: Temporary and/or seasonal associates are ineligible for Paid Time Off.MedicalDentalVisionFlexible spending accountsLife and accident coverageDisabilityDepending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information)Wish day paid time to volunteer at an approved organization of your choice401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information)Legal and identify theft planVoluntary income protection benefitsWellness program (subject to provider availability)Employee Assistance ProgramWhere Memories Start with YouHospitality is at the heart of all we do at Travel + Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [e-mail], including the title and location of the position for which you are applying.