Business Operations Coordinator

Trinity Logistics; Minneapolis (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

Trinity Logistics, Inc. in Minneapolis seeks a Day in the Life: Business Operations Coordinator to provide vital administrative support to our VP and Leaders at our Centers of Excellence. This role requires strong Microsoft Office proficiency, confidentiality, and the ability to adapt to varying work styles.

You will prepare complex reports, facilitate meetings, coordinate across teams, and support engagement events. Join a collaborative team focused on efficiency and strategic support.

Qualifications

• High School diploma or equivalent required; Bachelor’s degree preferred.
• Strong planning, organizational, time management and problem-solving skills.
• Maintain the confidentiality of highly sensitive material with tact and professionalism.
• Strong communication skills; both verbal and written.

Responsibilities

• Prepare and maintain advanced reports and presentations within Microsoft Office Suite (Excel, PowerPoint).
• Design, prepare, analyze, and distribute reports and presentations for internal teams and customers.
• Evaluate current business processes and systems and present plans to increase efficiency or cost-effectiveness.
• Act as a meeting facilitator including scheduling, agendas, minutes, and action items.
• Anticipate needs and make administrative decisions on behalf of operations leadership.
• Generate and upload lead information for sales into the CRM.
• Support team member engagement programs and events.
• Participate in special projects and other duties as assigned.

Skills

Advanced Excel

PowerPoint

Report analysis

Communication skills

Project prioritization

Confidentiality

Education

High School diploma

Bachelor's degree preferred

Tools

Microsoft Word

Outlook

Job description

Day in the Life: Business Operations Coordinator

Are you ready to take on an exciting role that provides vital administrative support to our dynamic VP and other inspiring Leaders at our Centers of Excellence? This position is not just a job; it’s an opportunity to shine in various capacities while collaborating with our operations and sales leadership teams! We are looking for someone who can demonstrate excellence in administrative functions and bring a positive attitude to the team. To thrive in this role, you will need to maintain a high level of confidentiality, adapt to different work styles, exhibit sound and consistent judgment, make timely decisions in complex situations, and skillfully prioritize multiple projects. Join us and be a key player in our success!

WE ARE LOCATED:

100 5th St S, Minneapolis, Minnesota 55402, United States

ESSENTIAL FUNCTIONS:

1. Prepare and maintain advanced reports and presentations within Microsoft office suite of software. Must have a high degree of proficiency within Microsoft suite of software to include Excel and PowerPoint.
2. Strong working knowledge of the business and the ability to prepare and analyze reports, develop, and maintain databases, spreadsheets and other software or programs as required.
3. Design, prepare, analyze, and distribute reports and presentations for both internal team members and customers.
4. Evaluate current business processes and systems the present plans to increase efficiency or cost-effectiveness.
5. Act as a meeting facilitator to include scheduling, preparing agenda items, taking minutes, drafting action items and publishing documents as required.
6. Anticipate needs, make administrative decisions and requests for information on behalf of the operations leadership team based on understanding of business priorities.
7. Generate and upload lead supplies for sales team into the CRM.
8. Support and assist with Team Member engagement programs and events.
9. Participates in special projects and handles all other assigned duties as required.

JOB QUALIFICATIONS:

1. High School diploma or equivalent required; Bachelor’s degree preferred.
2. Minimum 3+ years of demonstrated work experience supporting leaders in a fast-paced environment.
3. Strong planning, organizational, time management and problem-solving skills.
4. Maintain the confidentiality of highly sensitive material with tact and professionalism.
5. Effective written and verbal communication skills.
6. Desire to take on big challenges and can see the big picture as well as the details.
7. Ability to react with appropriate urgency to situations and requests.
8. Strong cross-team collaboration and organizational skills.
9. Consistently demonstrate a can-do and customer service attitude.
10. Collaborate on planning and support of events.
11. Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.
12. Be flexible, have a strong eye for detail, meet deadlines and be comfortable working independently.
13. Gather and analyze information skillfully and maintain high confidentiality.
14. Strong communication skills; both verbal and written.
15. Moderate level of Mathematical analytical, and research skills.
16. Strong computer skills with advanced knowledge of Excel, Microsoft Word, and Outlook.
17. Commitment to living the Trinity Guiding Values.

WORK ENVIRONMENT / PHYSICAL DEMANDS:

This job operates in a physical office environment. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands, arms, and fingers to handle and lift objects up to 10 pounds.

REMOTE ELIGIBILITY:

In Office

ADDITIONAL RESPONSIBILITIES:

This job description does not imply that the above functions are the only tasks that may be required. Team Members will be expected, if possible, to follow any other job-related instructions and perform any other job-related tasks as requested.

EEO STATEMENT:

Trinity Logistics, Inc. is an Equal Opportunity employer. All Team Members and applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or any status which is protected by state or federal law.