Business Operations Associate

Finpilot; Seattle (WA); On-site; USD 75,000 - 120,000; Full time

Benefits offered by this job

Health benefits

Direct collaboration with founders

Impactful work

Job summary

Finpilot is seeking an operations-focused professional to run invoicing, bookkeeping and contracts, coordinating hiring and office management in Seattle. You’ll collaborate with founders, oversee board materials, and build AI-driven automations to reduce routine work across the company.

Ideal candidates bring 2–5 years in operations or finance at a startup, experience with confidential information, and comfort using AI tools to speed processes and improve accuracy.

Qualifications

• A few years of experience in operations, finance, consulting or a similar role, ideally at a startup.
• Experience across bookkeeping, contracts, recruiting coordination or office management.
• Experience using AI tools or building automations to make work faster.
• Experience handling confidential information, such as financials or board materials.

Responsibilities

• Run invoicing, expenses and bookkeeping, and work with our accountants on taxes
• Manage contracts with clients, vendors and employees
• Prepare board meetings and follow through on what comes out of them
• Coordinate hiring and onboard new team members
• Run our Seattle office
• Build AI agents and automations that take routine work off the team
• Lead company-wide projects from start to finish

Skills

Operations

Finance

Consulting

Startup experience

AI tools

Automation

Tools

AI tools

Job description

Finpilot is the AI-native operating system for institutional capital.

Our customers decide where the long‑term capital of the economy goes. They are the investment offices behind universities and governments, public pensions and foundations, hospital systems and insurers, families and asset managers, each managing tens to hundreds of billions of dollars. This is the capital that pays for research, medicine and retirement.

Those teams still work across five systems built before AI, with a person in the middle moving information between them by hand. The people trusted with these decisions spend most of their week assembling information instead of judging it.

We are rebuilding that from the ground up. Finpilot unifies every system and every document an investment office holds into a single shared brain, then runs AI agents on top of it. The agents do the work: the research, the analysis, the diligence, and the ongoing watch on every manager and every position. They run continuously in the background, at a depth no team could staff for, and bring people in for the decisions.

Human intelligence where it counts. AI agents everywhere else.

Some of the largest and most respected pools of capital in the country run on Finpilot today, and several have made it the core platform for their office. This is an industry that changes its software about once a generation, and it is changing now.

Finpilot is a Series A company backed by Madrona Venture Group and Lobby Capital. We are a small team with deep expertise in finance and technology. We bring decades of financial industry experience and have previously built fintech companies acquired by Nasdaq and ADP. For three years we have focused on the hardest part of applying AI to this industry: precision and accuracy, because the numbers we produce end up in front of investment committees.

The role

As Finpilot grows, so does everything behind the product: clients, contracts, hiring, finances and board work. You’ll run that side of the company.

You’ll work directly with our CEO across finance, legal, board work, hiring and the office, and you’ll see how a venture‑backed company is built from the inside. We want our own operations to run the way we help our clients run theirs, with AI agents doing the routine work, and you’ll design and build that for Finpilot. As you take on more, the role grows into larger projects across the company.

What you’ll do

• Run invoicing, expenses and bookkeeping, and work with our accountants on taxes
• Manage contracts with clients, vendors and employees
• Prepare board meetings and follow through on what comes out of them
• Coordinate hiring and onboard new team members
• Run our Seattle office
• Build AI agents and automations that take routine work off the team
• Lead company‑wide projects from start to finish

What we’re looking for

• A few years of experience in operations, finance, consulting or a similar role, ideally at a startup
• Experience across several areas such as bookkeeping, contracts, recruiting coordination or office management
• Experience using AI tools or building automations to make work faster
• Experience handling confidential information, such as financials or board materials

What Finpilot offers

• Fully covered health benefits (medical, dental, and vision)
• Direct collaboration with founders and leadership from day one
• A close‑up view of how a venture‑backed company is run, with scope that grows as you do
• A front‑row seat to how the most sophisticated institutions in finance adopt AI
• A small, talent‑dense team where your work has immediate and visible impact

This is an opportunity to work at the intersection of institutional finance and frontier AI, at the moment an entire industry is changing its software. If you want to learn how a company is built by helping run one, we’d like to talk.