Business Operations Administrator (Part-Time)

Auris Practice Solutions, LLC; United States; Remote; USD 39,000 - 48,000; Part time

Job summary

Auris Practice Solutions, LLC is seeking a detail-oriented Business Operations Administrator for a remote, part-time role (15–20 hours/week). Compensation ranges from $28 to $35 per hour, depending on experience.

The role involves invoicing, partner contracts, onboarding, HR administration, and state registrations, working closely with the Strategic Operations Manager and clinical teams. The position emphasizes independence, discretion with confidential information, and meeting deadlines in a

Qualifications

• Three or more years of operations, bookkeeping, or office management experience.
• Working knowledge of QuickBooks Online, including reconciliations and invoicing.
• Experience with contract administration and electronic signature platforms.
• Familiarity with state business registration and state tax account setup.
• Strong organization, accuracy, and ability to manage multiple deadlines independently.

Responsibilities

• Prepare and finalize business correspondence, agreements, and internal documents.
• Track operational action items and deadlines and follow up to keep items moving.
• Coordinate scheduling for partner, vendor, and internal meetings.
• Maintain organized digital filing for finance, contracts, HR, and compliance records.
• Prepare monthly invoices to partner practices in QuickBooks Online and manage receivables.
• Coordinate partner agreements, schedules, and Business Associate Agreements.
• Support partner launches and onboarding activities.
• Coordinate onboarding/offboarding and HR administration tasks.

Skills

Operations coordination

Invoicing

Document management

Contract administration

State registrations

Confidentiality handling

Tools

QuickBooks Online

DocuSign

Rippling

Microsoft 365

Job description

Schedule: Part-time, 15 to 20 hours per week

Location: Remote (United States)

Classification: W-2 Part-Time, Hourly (Non-Exempt)

Compensation: $28 - $35 per hour, commensurate with experience

Reports to: Strategic Operations Manager

Position Summary

The Business Operations Administrator manages core business operations for Auris, working closely with the Strategic Operations Manager and the Managing Members. This individual manages monthly customer invoicing in QuickBooks, administers partner agreements once a practice has decided to move forward, supports the partner launch team, coordinates onboarding and offboarding, and maintains Auris registrations in the states where its people work. The position supports the business side of the company and collaborates with the clinical team and other departments. The role suits a highly organized, detail-driven professional who works independently, handles confidential information with discretion, and takes ownership of deadlines.

Key Responsibilities

• Operations Coordination Prepare and finalize business correspondence, agreements, and internal documents.
• Track operational action items and deadlines and follow up to keep open items moving.
• Coordinate scheduling for partner, vendor, and internal meetings as requested.
• Maintain organized digital filing for finance, contracts, HR, and compliance records.

Bookkeeping and Customer Invoicing

• Prepare and send monthly invoices to partner practices in QuickBooks Online.
• Confirm that all consumables used during the month are added to each partner practice monthly invoice.
• Manage hearing aid fees due from partner practices to Auris, and confirm each fee is invoiced and collected.
• Track accounts receivable and follow up on past-due balances.
• Record transactions, process vendor bills, and reconcile bank and credit card accounts monthly.
• Collect W-9s from contractors and vendors, prepare year-end 1099 filings, and provide records to the outside CPA.

Partner Contract Administration

• Prepare partner agreements, schedules, and Business Associate Agreements from approved templates once a practice has decided to move forward.
• Manage the exchange of drafts and revisions with the practice, track open items, and elevate substantive changes to the Managing Members.
• Route final agreements for signature, file executed copies, and notify the launch team that the agreement is complete.
• Maintain a contract tracker with effective dates, renewal dates, and notice deadlines.

Partner Launch Support

• Complete assigned business-side launch tasks for new partner practices, including agreement completion, billing setup, and partner account records.
• Collect partner information and documents required for contracting and invoicing, and track business launch checklist items to completion.

Onboarding, Offboarding, and HR Administration

• Coordinate administrative onboarding and offboarding steps for employees and contractors, including agreements, equipment shipment and recovery, and system access requests.
• Update the professional liability carrier roster for provider additions and separations.
• Maintain confidential personnel and contractor files, and prepare employment verification letters.

State Registration and Compliance

• Register Auris as a foreign entity when a remote employee resides in a new state, and establish state withholding and unemployment insurance accounts.
• Maintain a compliance calendar of annual reports, registered agent renewals, and business license deadlines, and file on time.

Qualifications Required

• Three or more years of experience in business operations, bookkeeping, or office management, preferably in a small or remote company.
• Working knowledge of QuickBooks Online, including reconciliations and invoicing.
• Experience with contract administration and electronic signature platforms.
• Familiarity with state business registration and state tax account setup.
• Strong organization, accuracy, and follow-through, with the ability to manage multiple deadlines independently.
• Proven discretion with confidential employee, financial, and health-related information.
• Clear, professional written communication.

Preferred

• Experience in a healthcare organization and familiarity with HIPAA.
• Experience with DocuSign, Rippling, and Microsoft 365.
• QuickBooks ProAdvisor certification.

Work Environment

This is a fully remote position. The individual must maintain a private, secure workspace with reliable high-speed internet and be available during standard business hours on a consistent weekly schedule. Hours may increase during partner launches and year-end close.

Auris Practice Solutions is an equal opportunity employer.

About Auris Practice Solutions, LLC

Auris Practice Solutions is a remote audiology services company that partners with hearing care practices and ENT gr