BUSINESS OPERATIONS ADMINISTRATOR

Arizona State Government; Phoenix (AZ); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Student Loan Assistance

Flexible hours

Medical benefits

Paid time off

Job summary

The Arizona Department of Health Services in Phoenix seeks a Business Operations Administrator to oversee day-to-day agency operations, including facilities management, capital improvements, and inventory oversight across multiple buildings. You will manage staff, optimize processes, and coordinate agency-wide functions such as mailroom, copier services, and communications.

Applicants should have a Bachelor's in a related field and 5+ years of experience; a Master’s can substitute some

Qualifications

• Bachelor's degree in a related field and 5+ years of professional work experience.
• Master's degree may substitute for 2 years of experience.
• Strong leadership, communication, and project-management capabilities.

Responsibilities

• Oversee day-to-day administrative activities, including staff management and process optimization.
• Support facilities management, capital improvements, and inventory oversight.
• Manage agency-wide business functions, including copier services and mailroom operations.
• Oversee agency email systems, Google Groups, and listservs for secure internal and external communication.

Skills

Leadership

Communication

Google Workspace

Project management

Time management

Collaboration

Education

Bachelor's degree in a related field

Master's degree may substitute for 2 years of experience

Tools

Google Groups

Gmail

Drive

Job description

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona's children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career; from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

BUSINESS OPERATIONS ADMINISTRATOR

Job Location:

Address: 150 N 18th Ave, Phoenix, AZ 85007 (On-site)

Posting Details:

Salary: $100,000

Grade: 26

Job Summary:

This position directly supports business operations across the agency, including facilities management, capital improvements, and inventory oversight. This includes buildings that are owned by the state and rented including (150 N 18th Ave Phoenix AZ; 250 N 17th Ave Phoenix AZ; 501 N 24th Street Phoenix AZ; 4814 S 40th Street Phoenix AZ; 400 W Congress, Suite 116 Tucson AZ). This position will oversee the day-to-day administrative activities, including staff management and process optimization including front desk management, security management, phone trees, signage, and other duties as assigned. This position will manage agency-wide business functions, including copier services, mailroom operations, and auxiliary business support including quote requests.

Job Duties:

Responsibilities include:

• Oversee day-to-day administrative activities, including staff management and process optimization including front desk management, security management, phone trees, signage, and other duties as assigned.
• Support business operations across the agency, including facilities management, capital improvements, and inventory oversight.
• Manage agency-wide business functions, including copier services, mailroom operations, and auxiliary business support including quote requests.
• Oversee the management and governance of agency email systems, Google Groups, and professional listservs to ensure secure and efficient internal and external communication.
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• A project management mindset with the ability to be agile and flexible in an evolving environment.
• Experience in facilities management or large-scale business operations.
• Familiarity with state-level procurement and administrative requirements.

Skilled in:

• Strong leadership and mentoring skills, with a proven ability to lead and manage multiple teams.
• Exceptional written and verbal communication skills.
• Proficiency in managing Google Workspace enterprise tools (Groups, Gmail, Drive).
• Strong organizational and time management skills with the ability to manage multiple projects simultaneously.

Ability to:

• Highly collaborative approach to working across multiple agency divisions.
• Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
• Ability to work independently with minimal supervision.

Selective Preference(s):

• Bachelor's degree in a related field and 5 plus years of professional work experience. Master's Degree may substitute for 2 years of the experience.

Pre-Employment Requirements:

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical and dental insurance plans
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning infant at work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

Contact Us:

The State of Arizona is an Equal Opportunity/ Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing [e-mail]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.