Business Operation Systems Analyst

WEX; Maine; On-site; USD 82,000 - 108,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Retirement savings plan

Paid time off

Job summary

WEX is seeking a senior operations systems expert to act as the primary liaison among Operations, Product, Technology and Finance. You will own end-to-end workflows, ensure configuration accuracy, and proactively mitigate systemic risks across platforms.

The role demands governance of billing, pricing and tax processes, strong technical analysis, and the ability to translate complex requirements into actionable designs. A results-driven, autonomous mindset is essential.

Qualifications

• Education: Bachelor's degree in Information Systems, Business Administration, Finance, Accounting, Technology, or a related field.
• Experience: 5 to 8 years of related work experience leading system implementations, technical business analysis, or financial systems initiatives within a corporate environment.
• Technical Logic: Demonstrated ability to deeply analyze complex system architectures, transactional data flows, and integrations.
• Problem Solving: Proven track record of handling 'non-standard' or high-pressure situations, navigating ambiguous data environments, and performing multi-system root cause analysis.
• Autonomy: Demonstrated capability to operate with minimal supervision ("management by exception"), reviewing work primarily against results and overall department goals.
• Domain Expertise: Direct experience supporting enterprise billing systems, complex pricing administration, tax compliance platforms, or financial reconciliation architectures.
• Enterprise Navigation: Extensive experience collaborating with internal networks across matrixed corporate structures (Product, Engineering, Corporate Finance, Risk and Operations).
• Tools & AI Competency: Comfort leveraging analytical and diagnostic tools to synthesize multi-source data for pattern recognition.
• Agentic Intelligence experience -- Preferred

Responsibilities

• Translate intricate operational and contractual requirements into technical specifications and represent the operations function in cross-functional solution design discussions.
• Lead change enablement and governance of end-to-end system ecosystems across Operations, Product, Technology, and Finance.
• Identify systemic risks, drive root cause analyses, and coordinate corrective action plans.
• Develop and monitor data controls, validate configurations against contracts, pricing, and regulatory tax requirements.
• Partner with stakeholders to audit configurations and automate reconciliation processes.
• Establish KPIs to measure impact of system enhancements and process improvements.
• Drive optimization of workflows and automation to reduce manual effort and errors.
• Provide proactive guidance on system-related projects and risk mitigation.

Skills

System analysis

Cross-functional collaboration

Data governance

Financial systems

Billing systems

Pricing administration

Tax compliance

Automation

Analytical thinking

Education

Bachelor's degree in Information Systems, Business Administration, Finance, Accounting, Technology, or related field

Tools

AI/Analytics tools

Job description

About The Team/Role

In this role, you will serve as the subject matter expert for our operational ecosystems and primary strategic liaison between Operations, Product, Technology and Finance. This position combines strong business process knowledge with technical systems expertise to drive operational scalability, reduce manual effort, improve controls, and ensure configuration accuracy across interconnected platforms. Operating with high autonomy, you will navigate complex, ambiguous "gray areas" to ensure the accurate execution of financial and operational processes. By taking independent ownership of system-based workflows, you will proactively isolate systemic risks before they impact customers or financial outcomes, enabling operational leadership to remain focused on overarching business results.

How You'll Make An Impact

• Systems Governance & Mapping: Maintain a comprehensive, end-to-end understanding of complex transaction and data flows across enterprise platforms.
• Platform & Process Governance: Analyze, design, implement, and govern system-based workflows and process solutions supporting billing, pricing administration, tax administration, merchant configuration, customer entitlements, settlement processing, and financial reconciliation activities.
• System Controls & Risk Mitigation: Develop, implement, and monitor robust data controls to maximize configuration accuracy across integrated, interconnected platforms. Identify system gaps and logic discrepancies before they manifest as customer or financial defects.
• Cross-Functional Leadership: Serve as the Subject Matter Expert for the end-to-end operational system ecosystem. Translate intricate operational and contractual requirements into technical specifications, and represent the operations function in cross-functional solution design discussions.
• Root Cause Analysis & Issue Resolution: Investigate "non-standard," high-pressure operational errors involving multiple overlapping systems and data sources. Lead comprehensive root cause analysis efforts and coordinate cross-functional corrective action plans.
• Data & Configuration Integrity: Partner closely with business stakeholders to audit and ensure that complex system configurations strictly align with contractual obligations, pricing structures, and regulatory tax requirements.
• Process Automation: Identify operational bottlenecks and eliminate high-risk manual workarounds by partnering with product and engineering teams to prioritize system enhancements and automated reconciliation tools.
• Performance Metrics: Establish and track key performance indicators (KPIs) to measure the effectiveness of system enhancements, process automations, and risk mitigation efforts.
• Change Enablement: Lead change management initiatives to ensure seamless adoption of new system processes and workflow improvements across affected business units.

Experience You'll Bring

• Education: Bachelor's degree in Information Systems, Business Administration, Finance, Accounting, Technology, or a related field.
• Experience: 5 to 8 years of related work experience leading system implementations, technical business analysis, or financial systems initiatives within a corporate environment.
• Technical Logic: Demonstrated ability to deeply analyze complex system architectures, transactional data flows, and integrations.
• Problem Solving: Proven track record of handling "non-standard" or high-pressure situations, navigating ambiguous data environments, and performing multi-system root cause analysis.
• Autonomy: Demonstrated capability to operate with minimal supervision ("management by exception"), reviewing work primarily against results and overall department goals.
• Domain Expertise: Direct experience supporting enterprise billing systems, complex pricing administration, tax compliance platforms, or financial reconciliation architectures.
• Enterprise Navigation: Extensive experience collaborating with internal networks across matrixed corporate structures (Product, Engineering, Corporate Finance, Risk and Operations).
• Tools & AI Competency: Comfort leveraging analytical and diagnostic tools to synthesize multi-source data for pattern recognition.
• Agentic Intelligence experience -- Preferred

The base pay range represents the anticipated low and high end of the pay range for this position. Actual pay rates will vary and will be based on various factors, such as your qualifications, skills, competencies, and proficiency for the role. Base pay is one component of WEX's total compensation package. Most sales positions are eligible for commission under the terms of an applicable plan. Non-sales roles are typically eligible for a quarterly or annual bonus based on their role and applicable plan. WEX's comprehensive and market competitive benefits are designed to support your personal and professional well-being. Benefits include health, dental and vision insurances, retirement savings plan, paid time off, health savings account, flexible spending accounts, life insurance, disability insurance, tuition reimbursement, and more. For more information, check out the "About Us" section. Pay Range: $82,400.00 - $108,200.00