Business Officer

NC State University; Raleigh (NC); On-site; USD 70,000 - 77,000; Full time

Benefits offered by this job

Childcare benefits

Wellness membership

Wellness programs

Job summary

NC State University in Raleigh, NC seeks a seasoned Business Officer to lead financial operations within the Academic and Student Affairs division. You will manage the P-Card program, oversee budgets across multiple funds, and provide strategic fiscal guidance to division leadership.

Ideal candidates have 5+ years of higher-education finance experience, expert Excel and PeopleSoft skills, and a proven ability to interpret complex financial data and ensure compliance with institutional policies.

Qualifications

• Bachelor’s degree in a business or public administration field plus 5 years of relevant experience in higher education or similar setting.
• Strong knowledge of financial management across multiple funds and units.
• Advanced proficiency in Excel and PeopleSoft Financials; ability to analyze complex financial data.

Responsibilities

• Manage procurement card program with oversight of cards, transactions, and controls.
• Provide budget planning and fiscal advisement for division-wide activities.
• Analyze financial data, prepare reports, and ensure internal controls and compliance.
• Develop and communicate financial procedures and training materials.

Skills

Budget planning

Financial oversight

Analytical thinking

Communication

Education

Bachelor's degree in business or public administration

Tools

PeopleSoft Financials

Excel

Google Sheets

Job description

Please see Special Instructions for more details.

Posting Information

Posting Number

PG195030EP

Internal Recruitment

No

Working Title

Business Officer

Anticipated Hiring Range

$70,000-$77,000

Work Schedule

Monday-Friday, 8AM-5PM

Job Location

Department

Academic and Student Affairs - Business Administration

About the Department

The Division of Academic & Student Affairs ( DASA ) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State.

NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here ( You Belong Here ). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Key Responsibilities

• Serve as the division’s primary subject matter expert and administrator for the Procurement Card (P-Card) Program, with responsibility for overall administration, compliance, internal controls, monitoring, workflow processes, training, communication, and risk management. Oversee a program of more than 400 cards, approximately 14,000 transactions annually, and more than $5 million in annual activity.
• Administer and provide guidance on the end-to-end workflow for establishing new P-Cards, making card changes, maintaining cardholder information, and processing related administrative actions. Work closely with central finance, procurement, and other administrative offices to resolve system routing issues, workflow challenges, and complex or escalated P-Card matters.
• Monitor cardholder and transaction activity, identify and resolve compliance issues and exceptions, maintain required documentation and records, and ensure adherence to institutional policies, procedures, and applicable requirements. Coordinate P-Card audit preparation and responses and implement corrective actions as needed.
• Develop and maintain P-Card procedures, guidance, and training materials. Communicate P-Card policy, procedural, system, and program updates to the division and ensure affected staff understand their responsibilities.

• Provide budget planning, financial oversight, and fiscal advisement for assigned divisional units representing significant annual financial activity across multiple funding sources, including state appropriations, student fees, trust funds, gift and foundation funds, and other funding sources.
• Meet regularly with directors and staff to review financial and budget status, identify issues and trends, and provide guidance to support effective financial management and decision-making. Lead the annual auxiliary budget planning process for assigned areas, as applicable.
• Apply accounting principles, institutional policies, and applicable fiscal requirements to assigned financial functions. Apply spending guidelines and requirements for multiple fund types, including state appropriations, appropriated receipts, auxiliary enterprises, sales and service trust funds, contracts and grants, foundations and gift funds, and agency funds.
• Compile, analyze, and interpret financial information through routine and ad hoc reports and conduct reviews and audits of assigned fiscal activities to ensure accuracy, compliance, appropriate internal controls, and proper stewardship of funds.
• Utilize enterprise applications, financial systems, procurement and workflow systems, and advanced spreadsheet applications to analyze financial information, administer business processes, monitor compliance, and support informed financial decision-making.

• Maintain working knowledge and proficiency across core areas of budget and financial management, including travel and vouchers, contracts, large purchase requisitions, Marketplace activity, procurement, and other fiscal operations, to ensure continuity of service across the division.
• Lead procurement and financial process training for new business support staff and serve as a division-level mentor to support successful onboarding in finance, procurement, P-Card administration, and core business operations.
• Provide ongoing guidance and consultation to departmental staff regarding financial policies, procedures, systems, and internal controls.

If you are an experienced financial and business operations professional who enjoys managing complex financial processes, providing fiscal guidance, and serving as a trusted resource to others, we invite you to bring your expertise to the Division of Academic and Student Affairs at NC State University. Join our Finance Team and contribute to responsible financial management, strong internal controls, and effective business operations across the division. We welcome you to apply!

Other Responsibilities

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Qualifications

Minimum Education and Experience

Bachelor’s degree (or higher) in a business or public administration related field from an accredited university, plus a minimum of 5 years of progressively responsible business and management experience in a higher education or related setting.

Other Required Qualifications

• Broad business management knowledge in a large university environment, including academic and auxiliary operations, student fees and receipts, fund accounting, development and fundraising, grants management, human resources and payroll, budget and financial analysis, and enterprise management systems.
• Ability to analyze complex issues and develop defensible solutions when established precedents or procedures do not exist.
• Advanced proficiency in Microsoft Excel and Google Sheets.
• Expert-level knowledge of PeopleSoft Financials or comparable financial management systems.

Preferred Qualifications

N/A

Required License(s) or Certification(s)

N/A

Valid NC Driver's License required

Valid NC Driver's License required

Commercial Driver's License required

Commercial Driver's License required

Position Type

EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.00

Appointment

12 Month Recurring

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.