Business Office & Undergraduate Advising Assistant (BLANK AST 3)
University of California - Davis
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Benefits offered by this job
Job summary
University of California - Davis is seeking an Administrative Program Support within the DSS Yellow Cluster to assist with day-to-day operations, respond to inquiries, and supervise student assistants. You will manage purchasing and reimbursements and run campus errands, serving as a primary contact for related activities.
The role also functions as the facilities manager for on-campus units, coordinating work orders and reporting building issues in collaboration with campus services.
Qualifications
- Experience recognizing, identifying, and responding to problems/errors with reimbursements, invoices, and financial transactions.
- Experience using organizational and time management skills to prioritize and coordinate multiple complex and detailed projects simultaneously.
- Experience in reviewing, understanding, and applying travel and entertainment policies and procedures.
- Administrative support experience in a professional, front office environment.
- Experience understanding and maintaining confidentiality.
- Demonstrated commitment to fostering teamwork, collaboration, and mutual respect in a working and learning environment.
- Interpersonal and communication skills to communicate effectively with staff, faculty, administrators, and students across a diverse range of backgrounds, experiences, and identities.
Responsibilities
- 45% - Program Support
- 45% - Undergraduate Advising Support
- 10% - Miscellaneous
Skills
Tools
Job description
Under general supervision from the Business Operations Manager, provide administrative program support for DSS Yellow Cluster as well as for the centers and programs that the unit supports. Assist in day-to-day operations. Respond to general inquiries in person, by email, or on the phone. Serve as the main point of contact for purchasing and reimbursement for Philosophy and Science & Technology Studies. Responsible for running errands to campus and in town. Supervise and direct business office student assistants.
This position is the facilities manager for our on-campus units and is the primary contact for placing work orders & reporting building issues, working w/ Special Services, Facilities, Lock Shop, Janitorial Services & other campus units.
Under general guidance of the Undergraduate Programs Supervisor, provide programmatic support for majors and minors housed within the Yellow Cluster. Serve as the point-person for quarterly course scheduling, assist with the PTA process, and help manage the advising appointment calendar systems.
Provide support as needed to the cluster Department Chairs, Chief Administrative Officer, Undergraduate Programs Supervisor, and Business Operations Manager. Act as primary backup to Yellow Cluster Events Coordinator and provide administrative backup to other Yellow Cluster business office units and advisors.
November 4, 2026 at 11:59pm
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
- Experience recognizing, identifying, and responding to problems/errors with reimbursements, invoices, and financial transactions.
- Experience using organizational and time management skills to prioritize and coordinate multiple complex and detailed projects simultaneously.
- Experience in reviewing, understanding, and applying travel and entertainment policies and procedures.
- Administrative support experience in a professional, front office environment.
- Experience understanding and maintaining confidentiality.
- Demonstrated commitment to fostering teamwork, collaboration, and mutual respect in a working and learning environment.
- Interpersonal and communication skills to communicate effectively with staff, faculty, administrators, and students across a diverse range of backgrounds, experiences, and identities.
- Experience with AggieExpense, PrePurchasing, and Aggie Enterprise.
- 45% - Program Support
- 45% - Undergraduate Advising Support
- 10% - Miscellaneous
Serves seven independent units in the College of Letters and Science Social Sciences that are clustered for administrative purposes: Psychology Department, Philosophy Department, Center for Mind and Brain (CMB), Science and Technology Studies Department (STS), Center for Science and Innovation Studies (CSIS), Center for Artificial Intelligence and Experimental Futures (CAIEF), and Cognitive Science.
The units consists of a Department Chair & 2 Vice Chairs (Psychology), Department Chair (Philosophy), Director & Associate Director (CMB), Department Chair (STS), Director of CSIS, Director of CAIEF, and Director of Cognitive Science, approximately 70 Senate faculty, 35 Academic Federation faculty, 100+ non-Senate academic employees of varying titles (Graduate Student Researchers, Teaching Assistants, Visiting Scholars, Postdoctoral Scholars, Lecturers), 150+ graduate students, 3200+ undergraduate majors, and 23 staff FTE.
Since the Centers draw faculty from different colleges/divisions it requires that this position is conversant and knowledgeable about the many varying units.
- Salary or Pay Range: $30.87/hr. - $44.25/hr.
- Salary Frequency: Hourly
- Salary Grade: STEPS
- UC Job Title: BLANK AST 3
- UC Job Code: 004722
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100 %
- Shift (Work Schedule): Monday - Friday, 8:00AM - 5:00PM
- Location: Davis, CA
- Union Representation: CX-Clerical/Admin
- Benefits Eligible: Yes
- This position is hybrid (mix of on-site and remote work)
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for dental and vision coverage for you and your family
- Retirement plans for eligible employees including Pension and other Retirement Saving Plans
- Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
- Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
- Lactation Support Program and Family Care discounts and resources
- Employee Well-being resources and programming to support thriving in all aspects of employee's lives
- On-site Employee Assistance Program including access to free mental health services
- Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
- Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
- Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
- Access to free professional development courses and learning opportunities for personal and professional growth
- Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Lifting/Carrying 26-50 lbs - Never 0 Hours
- Lifting/Carrying over 50 lbs - Never 0 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 26-50 lbs - Never 0 Hours
- Pushing/Pulling over 50 lbs - Never 0 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Climbing (e.g., stairs or ladders) - Never 0 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
- Chemicals, dust, gases, or fumes - Never 0 Hours
- Loud noise levels - Never 0 Hours
- Marked changes in humidity or temperature - Never 0 Hours
- Microwave/Radiation - Never 0 Hours
- Operating motor vehicles and/or equipment - Never 0 Hours
- Extreme Temperatures - Never 0 Hours
- Uneven Surfaces or Elevations - Never 0 Hours
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
- UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
- Work in a demanding environment with multiple competing deadlines and frequent interruptions.
- Work flexible hours and overtime during evenings, weekends and holidays to meet operational needs.
- This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
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