Business Office Specialist / Board Secretary

United Community School District; Iowa; On-site; USD 42,000 - 60,000; Full time

Job summary

United Community School District in Iowa seeks a Business Office Specialist / Board Secretary to handle payroll processing, employee benefits administration, and maintenance of official Board records. Under the direction of the Superintendent, the role supports district leadership by providing reliable, confidential business office services.

This twelve-month, full-time position requires attention to detail and the ability to manage multiple deadlines, with salary and benefits as determined by

Qualifications

• Experience in payroll, employee benefits, bookkeeping or board recordkeeping preferred.
• Able to maintain confidential payroll and board records with accuracy.
• Proven ability to handle deadlines and provide reliable services.

Responsibilities

• Process district payroll accurately and on schedule, including deductions and stipends.
• Administer employee benefits enrollment, changes, and communications.
• Maintain official Board records, agendas, minutes and related filings.
• Coordinate payroll tax withholdings and district reporting with the School Business Official.
• Provide courteous service to employees and the public regarding business office matters.

Skills

Payroll processing

Benefits administration

Board records

Confidentiality

Time management

Education

Experience in payroll/benefits

Job description

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Frontline Applicant Tracking - United Community School District

Business Office Specialist / Board Secretary JobID: 332

• Position Type:
  Secretarial/Clerical/Secretary - 12-Months
• Date Posted:
  10/16/2026
• Location:
  United Elementary - 1284 U Ave., Boone, IA 50036

Job Title: Business Office Specialist / Board Secretary

Reports to: Superintendents in shared districts (United CSD & Madrid CSD)

FLSA Status: To be determined

Employment Status: Full Time

Position Summary

Under the direction of the Superintendent and in coordination with the Business Office Specialist / Board Secretary is responsible for accurate and timely payroll processing, employee benefits administration, and maintenance of official Board records. The position supports employees and district leadership by providing reliable, confidential, and organized business office services.

Essential Functions

• Process district payroll accurately and on schedule, including review of time and attendance information, pay adjustments, deductions, stipends, and other approved compensation items.
• Maintain payroll records and prepare payroll-related reports and documentation required by the district and applicable agencies.
• Coordinate payroll tax withholding, required deductions, and payroll filings or submissions in accordance with established procedures and applicable requirements.
• Administer employee benefits processes, including enrollment, changes, employee communications, and coordination with benefit providers.
• Maintain confidential employee payroll and benefits records and respond to employee questions about pay, deductions, and benefits or refer questions to the appropriate contact.
• Coordinate payroll and benefits information with the School Business Official / Treasurer to support budget development, financial reporting, reconciliations, and forecasting.
• Process and maintain facility rental agreements.
• Responsible for payment of bills.
• Serve as Board Secretary and maintain accurate official records of Board proceedings, including agendas, minutes, resolutions, and other required documentation.
• Coordinate preparation and timely publication or distribution of Board minutes, policies, bills, salaries, notices, and other information as required by law or Board procedure.
• Maintain separate and complete Board records, including minutes and election records, as applicable.
• Complete required Board Secretary filings and notifications, including records relating to Board officers, and maintain required bonds or related documentation as assigned and applicable.
• Coordinate Board meeting materials, maintain official records, and assist with meeting logistics and follow-up actions.
• Maintain an organized system for records retention, document retrieval, and confidentiality in accordance with district procedures and applicable requirements.
• Provide courteous and timely service to employees, Board members, and the public regarding business office and Board Secretary matters.

Additional Responsibilities

• Maintain confidentiality of employee, payroll, benefits, and other restricted information.
• Support implementation of Board policies and district procedures.
• Perform other related duties as assigned by the Superintendent, including duties associated with a potential sharing agreement with another school district.

Knowledge, Skills, and Abilities

• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to manage recurring deadlines and maintain accurate records.
• Effective written and verbal communication and customer-service skills.
• Ability to use payroll, benefits, office, and recordkeeping software, or learn district systems.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.

Education and Experience

Relevant experience in payroll, employee benefits, bookkeeping, office administration, or Board recordkeeping is preferred.

Terms of Employment and Evaluation

• Twelve-month position.
• Salary and benefits as determined by the Board of Directors.
• Evaluated by the Superintendent or designee at least annually in accordance with applicable law, Board policy, and this job description.

Postings current as of 10/17/2026 8:26:22 AM CST.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact United Community School District directly. For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.