Business Office Manager - Montecito Heights

Montecitohc; Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Montecitohc is seeking a Business Office Manager to oversee accurate revenue recording and timely collection within a healthcare facility. The role covers census management, cash handling, billing, collections, refunds, and trust administration with emphasis on accuracy and regulatory compliance.

Responsibilities include monthly close, AR aging analysis, coordination with departments, and ensuring adherence to HIPAA and safety standards while fostering teamwork across administration, accounting,

Qualifications

• Ability to lead, plan, organize, and implement programs and procedures related to healthcare finance.
• Strong analytical skills to review AR aging and optimize collections.
• Understanding of reimbursement regulations and healthcare laws.
• Excellent verbal and written communication with staff, patients, and partners.
• Ability to work independently and train/monitor staff in billing processes.

Responsibilities

• Record facility revenue accurately and ensure timely collection.
• Balance census daily and manage cash deposits and postings.
• Oversee billing, accounts receivable, collections, refunds, and trust management.
• Coordinate monthly AR meetings to discuss delinquencies and barriers to collection.
• Perform month-end close and ensure compliance with state and federal regulations.
• Support HIPAA confidentiality, safety standards, and compliance initiatives.

Skills

Leadership

Planning & organizing

Critical thinking

AR analysis

HIPAA compliance

Communication

Interpersonal skills

Job description

Position Summary:

The Business Office Manager (BOM) is responsible to record all facility revenue accurately and ensure timely collection of revenue.

Essential Position Duties

1. Ensure that business tasks are performed correctly and timely. To include:
1. Census Management
2. Cash Management
3. Billing Management
4. Collections Management
5. Refund and Adjustment Management
6. Trust Management

2. Ensures census is balanced daily.

3. Ensure cash is deposited daily, posted daily and balances to the bank statement.

Review and analyze account receivable aging and develop strategies for collection to meet key AR metrics.

1. Identifies and corrects errors with revenue and cash posting.
2. To ensure timely billing of accounts in accordance with the Policy and Procedure and the BOM Monthly Calendar.
3. To ensure timely follow up on current and delinquent accounts in accordance with the Policy and Procedure and the BOM Monthly Calendar.
4. Coordinates routine account receivable meetings with the Administrator weekly to discuss delinquent accounts and barriers to collection.
5. Completes month end close timely and accurately in coordination with the RFC and ARD.
6. Coordinates monthly Triple Check with the facility Team, and ensures billing is compliant with State and Federal regulations.
7. Reconciles the Resident Trust monthly.
8. Ensures that the Operating and Trust Petty Cash balances at least monthly, or as needed.
9. Where applicable, coordinates, trains and monitors BOA duties to ensure accuracy, timeliness and compliance.
10. Responds to requests from facility Department Heads and other staff timely.
11. Partners with Admissions staff to educate patients and responsible parties regarding their insurance and private liability.
12. Where applicable, responds to collection and audit requests timely from AR support departments i.e. CBO, Managed Care CBO Team, Accounting, Denials Department, etc.
13. Fosters and maintains a strong positive working relationship with fellow employees, including accounting, operations, marketing, human resources, etc., as well as employees in other subsidiary companies.
14. Participates in the Quality Management process.Supports development and implementation of improvement plans.

18. Ensures that all OSHA and safety standards are followed, as applicable to the position and in the business location or workplace in accordance with state and federal regulations and policies and procedures.

19. Maintains safe and clean work area and adheres to location/company safety standards for the healthcare professional.

20. Adheres to location and company policy and procedures.

21. Adheres to established HIPAA confidentiality standards of patient/resident and client location information.

1. Provides leadership and support for the Compliance Process within management area, including but not limited to timely reporting concerns or suspected incidences of non-compliance.

23. Performs other tasks or duties as assigned.

POSITION QUALIFICATIONS

Core Competencies/Skill Sets

1. Ability to lead, plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc. that are necessary to maintain a sound business operation.
2. Ability to apply critical thinking to a variety of situations;to assess business objectives, develop, implement and monitor effective plans for improvement.
3. Ability to read, interpret and analyze AR records and reports
4. Possess knowledge of reimbursement regulations as well as laws, regulations, and guidelines pertaining to healthcare.
5. Ability to work harmoniously with other personnel and develop/maintain good personnel relations and employee morale
6. Ability to work independently, to follow instructions, and to accept constructive feedback.
7. Ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
8. Sufficient verbal and written communication skills to perform the tasks required.

Professional Experience/Educational Requirements

1. Two years SNF business office and billing experience.

Certification/Licensure

1. None required