Business Office Manager - Long-Term Care

Mineral Wells Nursing and Rehabilitation; Mineral Wells (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

AD&D

Short-Term Disability

Cancer/Critical Illness coverage

Life Insurance (Whole/Term)

Tuition Reimbursement

Paid Time Off

401(k) with company match

Job summary

Mineral Wells Nursing and Rehabilitation is seeking a meticulous Business Office Manager to oversee financial and administrative operations for accurate billing and compliance. The role requires strong organization, professionalism, and collaboration across departments in a long-term care setting.

You will manage accounts receivable, support billing operations, process claims, and ensure timely billing while maintaining resident trust funds with strict adherence to patient rights and safety

Qualifications

• Experience with accounts receivable and billing processes.
• Ability to follow HIPAA and patient rights policies.
• Strong organizational and multitasking abilities.
• Proficient typing and numeric data entry skills.
• Clear written and verbal English communication.

Responsibilities

• Manage Accounts Receivable: maintain records, send collection letters, follow up on past-due balances.
• Support Billing Operations: process monthly private pay billing, post cash deposits, verify details for inquiries/admissions.
• Process Claims: submit and follow up on Medicare, MSP, Managed Care, and insurance claims.
• Oversee Resident Trust Funds: maintain trust fund records and ensure regulatory compliance.
• Ensure Timely Billing: complete Medicare/HMO claims by the 5th of each month; bill hospice companies promptly.
• Provide Training and Coverage: train staff to ensure backup office coverage.
• Collaborate with Teams: join interdisciplinary meetings to review admissions, discharges, payer changes.
• Support General Office Tasks: handle mail, update PCC records, verify financials for new admissions.

Skills

Accounts Receivable

Billing Operations

Typing

10-key Entry

English Proficiency

Attention to Detail

Multitasking

Job description

Join Our Team as a Business Office Manager

Drive Operational Excellence in Long-Term Care

We are seeking a dependable and detail-oriented Business Office Manager to join our growing team! In this role, you will oversee financial and administrative operations to support accurate billing, compliance, and smooth facility function. Success in this position requires strong organizational skills, professionalism, and the ability to collaborate in a dynamic environment.

Your Impact as a Business Office Manager

• Manage Accounts Receivable: Maintain records, send collection letters, and follow up on past-due balances
• Support Billing Operations: Process monthly private pay billing, post cash deposits, and verify financial details for new inquiries and admissions
• Process Claims: Submit and follow up on Medicare, MSP, Managed Care, and insurance claims
• Oversee Resident Trust Funds: Maintain accurate trust fund records and ensure compliance with regulations
• Ensure Timely Billing: Complete Medicare/HMO claims by the 5th of each month and bill hospice companies promptly
• Provide Training and Coverage: Train staff to ensure “3 Deep” office backup coverage
• Collaborate with Teams: Attend interdisciplinary meetings to review admissions, discharges, and payer changes
• Support General Office Tasks: Handle mail, update PCC records, and verify financials for new admissions

What Makes You a Great Fit

• We’re looking for someone who:
• Has experience in accounts receivable and general financial processes
• Demonstrates excellent organization and multitasking ability
• Is proficient in typing, 10-key entry, and general computer use
• Communicates clearly in English, both verbally and in writing
• Meets deadlines with accuracy and attention to detail
• Cares genuinely for elderly and disabled individuals
• Adheres to safety policies and respects the Patient Bill of Rights and Employee Responsibilities

Benefits (Full-Time)

• Comprehensive Coverage: Health, Dental, and Vision Insurance
• Extra Protection: AD&D, Short-Term Disability, Cancer, Critical Illness, and more
• Life Insurance: Whole and Term Policies
• Professional Growth: Tuition Reimbursement for continued education
• Time to Recharge: Paid Time Off
• Retirement Planning: Immediate 401(k) eligibility
• Unwavering Support: Exceptional corporate resources

Equal Opportunity Employer

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.