Business Office Manager - Dining Services

NexDine; Dallas (TX); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

Company-Paid Life Insurance

401(k) Savings Plan

Paid Time Off: Vacation, Holiday, Sick

Employee Assistance Program (EAP)

Career Growth Opportunities

Employee Perks & Rewards

Job summary

NEXDINE Hospitality, a leader in dining and facility management, seeks a Business Office Manager for Dining Services in Dallas, TX. You will oversee financials, inventory, labor budgets, and catering, partnering with Dining, Finance, Operations, and Community Leadership to ensure high-quality resident dining experiences.

The role emphasizes cost controls, scheduling, payroll reconciliation, and compliance, with meaningful opportunities for growth in a senior living environment.

Qualifications

• Associate or bachelor’s degree in Business, Accounting, Hospitality Management, Healthcare Administration, or related field.
• 2–4 years of experience in business office management, finance, or administrative support within senior living, healthcare, or hospitality.
• Strong understanding of food and supply cost controls, labor management, and inventory systems.
• Proficiency in Microsoft Excel and financial, purchasing, or labor management systems.

Responsibilities

• Provide financial oversight and spend management for dining services.
• Monitor inventory, par levels, and nourishment usage across care levels.
• Coordinate catering, events, and revenue/expense tracking per standards.
• Support scheduling, labor budgets, and payroll reconciliation with leadership.
• Maintain records and assist with audits, surveys, and compliance.

Skills

Financial acumen

Attention to detail

Organizational skills

Data analysis

Collaboration

Resident satisfaction focus

Education

Associate or bachelor’s degree in Business, Accounting, Hospitality Management, Healthcare Administration, or related field

Tools

Microsoft Excel

Purchasing systems

Labor management systems

Finance software

Job description

Who We Are:NEXDINE Hospitality’s family of brands provides dining, hospitality, fitness center and facility management services to businesses, independent schools, higher education, senior living, and hospitals nationwide. We put our people first to deliver finely tailored, expertly managed programs. The NEXDINE Experience is responsive, transparent, and authentic. Learn more at www.NEXDINE.com.Job Details:Position: Business Office Manager, Dining Services (Senior Living)Location: Dallas, TXHours: Full TimeSalary: $60,000 - $70,000/yr (Commensurate with Experience)Pay Frequency: Weekly – Direct DepositWhat We Offer You:Generous Compensation & Benefits PackageHealth, Dental & Vision InsuranceCompany-Paid Life Insurance401(k) Savings PlanPaid Time Off: Vacation, Holiday, Sick TimeEmployee Assistance Program (EAP)Career Growth OpportunitiesEmployee Perks & RewardsJob Summary:The Business Office Manager – Dining Services supports NEXDINE Hospitality’s Senior Living communities by providing financial oversight, administrative leadership, and operational support to dining services. This role is responsible for managing spend-downs, inventory controls, labor budgets, scheduling support, and catering administration while ensuring compliance with NEXDINE standards and community expectations. The Business Office Manager partners closely with Dining, Finance, Operations, and Community Leadership to drive accountability, efficiency, and a high-quality resident dining experience.Essential Functions:Financial Oversight & Spend ManagementManage and track monthly food, supply, and operating spend-downs in alignment with NEXDINE budgets and financial targetsMonitor purchasing activity, invoices, and vendor statements to ensure accuracy, appropriate coding, and timely processingIdentify cost variances, trends, and opportunities for improved financial performanceSupport forecasting, budget planning, and month-end close activitiesInventory, Floor Stock & NourishmentsTrack and reconcile floor stock and nourishment inventories, ensuring appropriate par levels across care levels (IL, AL, MC)Partner with nursing and community teams to monitor nourishment usage and cost allocationMaintain accurate documentation to support survey readiness, audits, and regulatory complianceAssist with inventory counts and variance analysisCatering & Community EventsManage catering and community event requisitions, ensuring accurate pricing, approvals, and documentationCoordinate with culinary and operations teams to confirm menus, staffing needs, and service requirementsTrack internal and external catering revenue and expenses in accordance with NEXDINE standardsSupport marketing, resident engagement, and prospective resident events through accurate financial trackingScheduling & Labor Budget ManagementSupport development and maintenance of dining schedules aligned with labor budgets, productivity standards, and census levelsMonitor labor hours, overtime, and premium pay, escalating risks or trends to dining leadershipAssist with payroll review and reconciliation to ensure accuracy and compliancePartner with leadership to proactively adjust staffing plans based on occupancy, service models, and special eventsAdministrative & Cross-Functional SupportMaintain departmental records, reports, and financial documentation in accordance with NEXDINE policiesServe as a liaison between Dining Services, Finance, HR, and Community LeadershipSupport onboarding and training of dining leaders on NEXDINE systems, ordering platforms, and reporting toolsParticipate in surveys, audits, and internal reviews related to dining operationsRequired Education and Experience:Associate or bachelor’s degree in Business, Accounting, Hospitality Management, Healthcare Administration, or related field preferred2–4 years of experience in business office management, finance, or administrative support within senior living, healthcare, or hospitalityStrong understanding of food and supply cost controls, labor management, and inventory systemsProficiency in Microsoft Excel and financial, purchasing, or labor management systemsExperience working in a senior living environment preferredKey CompetenciesFinancial acumen and attention to detailStrong organizational and time-management skillsAbility to analyze data and communicate insights clearlyCollaborative, service-driven approachCommitment to resident satisfaction, quality, and compliance