Business Office Manager

Parallel Management Group; West Bloomfield Charter Township (MI); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

Employee recognition

Job summary

Cranberry Park Senior Living Facility in Michigan seeks an experienced Business Office Manager to coordinate payroll, billing, onboarding and general office operations. You will partner with the Executive Director to ensure day-to-day tasks run smoothly and compliantly.

The role requires strong multitasking, excellent communication with residents, families and staff, and proficiency with Microsoft Office, Yardi and Paylocity.

Qualifications

• Associate's degree preferred; HS diploma or GED required.
• Minimum of two years' administrative or office management experience.
• Experience with accounts payable/receivable, payroll, and financial reporting.
• Proficient in Microsoft Office; comfortable with multiple software systems.
• Experience with onboarding, payroll, and accounting software (Yardi).
• Strong multitasking, organization, and communication skills.
• Prior experience with seniors or in a senior living environment preferred.
• Must pass criminal background check and health requirements.

Responsibilities

• Ensure team members follow timekeeping policies and approve payroll hours.
• Manage new hire onboarding, background checks, and fingerprinting.
• Maintain accurate and compliant employee files and training records.
• Process new hires, terminations, and pay changes.
• Prepare and submit monthly budget and expense data.
• Oversee billing, banking, and accounting functions.
• Coordinate vendor services and maintain contracts and accounts.
• Manage work schedules according to staffing models.
• Support the Executive Director with administrative needs.
• Maintain supplies and ensure educational materials are available for residents.
• Use software including Microsoft Office, Yardi, and Paylocity daily.
• Perform other duties as assigned.

Skills

Administrative experience

Office management

Payroll processing

Accounts payable/receivable

Financial reporting

Microsoft Office

Yardi

Seniors care experience

Education

Associate's degree preferred

High school diploma or GED required

Tools

Paylocity

Microsoft Office suite

Yardi software

Job description

Description

Cranberry Park Senior Living Facility is looking for an experienced Business Office Manager. The office manager will work closely with the Executive Director to ensure the day-to-day operations are conducted efficiently and appropriately. The Office Manager will work closely with the residents and family members to ensure the needs of the community are being met. Someone that is able to multi-task, will be the best candidate for this position. The ideal person will be able to communicate with all levels of staff and help with problem-solving.

Position Summary

The Business Office Manager is responsible for coordinating and managing office functions for the community while providing key administrative support to the Executive Director. This role oversees payroll, billing, employee onboarding, and general office management to ensure smooth daily operations and compliance with company and state requirements.

Key Responsibilities

• Ensure all team members follow timekeeping policies and approve hours for payroll in electronic systems.


• Manage new hire onboarding, background checks, and fingerprinting.


• Maintain accurate and compliant employee files and training records.


• Process new hire paperwork, terminations, and pay changes.


• Prepare and submit monthly budget and expense data.


• Oversee billing, banking, and accounting functions.


• Coordinate vendor services and maintain contracts and accounts.


• Manage work schedules according to staffing models.


• Support the Executive Director with administrative and operational needs.


• Maintain supplies and ensure educational materials are readily available for residents.


• Use software including Microsoft Office, Yardi, and Paylocity daily.


• Perform other duties as assigned.

Requirements

Qualifications

• Associate's degree in a related field preferred; high school diploma or GED required.


• Minimum of two years' experience in an administrative or office management role.


• Experience with accounts payable/receivable, payroll, and financial reporting.


• Proficient in Microsoft Office and comfortable with multiple software systems.


• Experience with onboarding, payroll, and accounting software (Yardi) preferred.


• Strong multitasking, organization, and communication skills.


• Prior experience working with seniors or in a senior living environment strongly preferred.


• Must pass a criminal background check and meet all health requirements (TB test, physical, etc.).


• Must be able to lift up to 50 lbs., stand for extended periods, and work occasional weekends.

Benefits

• Medical, dental, and vision insurance.


• PTO.


• Employee recognition events

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