Business Office Manager

Garden Healthcare; Tuscaloosa (AL); On-site; USD 32,000 - 52,000; Full time

Job summary

Garden Healthcare in Tuscaloosa, Alabama seeks an organized administrative professional to support the executive director and department heads. The role includes tracking resident charges, maintaining files, managing the general ledger, and processing invoices and payroll.

You will assist with recruiting, benefits, and multiple administrative duties to ensure smooth office operations. The successful candidate will handle accounts payable/receivable, payroll processes, and reporting with a focus

Qualifications

• Provide clerical and administrative support to the executive director and department heads.
• Track resident charges and record for billing purposes.
• Create and maintain resident administrative files.
• Create and maintain employee files.
• Maintain a general ledger and reconcile bank statements monthly.
• Process invoices for accounts payable and review for approval.
• Assist in preparing reports, budgets, and financial statements.
• Calculate payroll hours and process payroll.
• Review paychecks for accuracy and distribute them.
• Review benefits with employees and submit paperwork.
• Assist with recruiting and hiring processes such as screening applicants, arranging interviews, reference checks, background checks, and sending regret letters.
• Order and maintain office supplies and keep the office organized.

Responsibilities

• Provide clerical and administrative support to the executive director and department heads.
• Track resident charges and record for billing purposes.
• Create and maintain resident administrative files.
• Create and maintain employee files.
• Maintain a general ledger and reconcile bank statements monthly.
• Process invoices for accounts payable, review invoices with executive director for approval, and maintain a declining balance sheet for each department.
• Assist the executive director in preparing reports, budgets, and financial statements.
• Calculate payroll hours, review with department heads for accuracy, and process payroll accordingly.
• Review paychecks for accuracy, organize and distribute.
• Review benefits with employees and submit benefit paperwork.
• Assist with other duties as assigned.
• Assist executive director and other departments with the recruiting and hiring process such as screening applicants, arranging interviews, completing reference checks, completing criminal background checks, sending regret letters.

Skills

Administrative support

Accounts payable

Accounts receivable

Payroll processing

Recruiting assistance

Job description

Provide clerical and administrative support to the executive director and department heads, organize and maintain resident and employee files, track resident charges, maintain accounts receivable, accounts payable, payroll, general ledger, and other spreadsheets, and assist with recruiting, hiring, benefits, administration, and general customer service duties.

• 1. Provide clerical and administrative support to the executive director and department heads.
• 2. Track resident charges and record for billing purposes.
• 3. Create and maintain resident administrative files.
• 4. Create and maintain employee files.
• 5. Maintain a general ledger and reconcile bank statements monthly.
• 6. Process invoices for accounts payable, review invoices with executive director for approval, and maintain a declining balance sheet for each department.
• 7. Assist the executive director in preparing reports, budgets, and financial statements.
• 8. Calculate payroll hours, review with department heads for accuracy, and process payroll accordingly.
• 9. Review paychecks for accuracy, organize and distribute.
• 10. Review benefits with employees and submit benefit paperwork.
• 11. Assist with other duties as assigned.
• 12. Assist executive director and other departments with the recruiting and hiring process such as:
  • Screening applicants
  • Arranging interviews
  • Completing reference checks
  • Completing criminal background checks
  • Sending regret letters
• 13. Order and maintain necessary office supplies.
• 14. Maintain an organized, neat office area.
• 15. Copy and file paperwork as necessary.
• 16. Prepare correspondence as necessary and as directed by supervisor.
• 17. Assist the executive director or other departments with additional administrative duties as assigned.