Business Office Manager

Avista Senior Living; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Avista Senior Living in Phoenix, AZ seeks a full-time Business Office Manager to oversee clerical, bookkeeping, budgeting, financial reporting and HR support for the leadership team, associates and residents.

You will partner with the Executive Director to recruit and select staff, maintain accounts receivable and billing, process purchase orders, manage vendor files, and support every department in meeting annual budgets; supervision includes concierge and security teams.

Qualifications

• Clerical, bookkeeping, budgeting, financial reporting duties and HR support for leadership and residents.
• Experience with accounts receivable and payroll/billing operations.
• Ability to manage vendor files and communications.
• Coordination with multiple departments to meet budgets.

Responsibilities

• Assist with recruitment and selection of associates.
• Maintain resident and employee files in accordance with regulations.
• Manage accounts receivable, payroll, payroll/billing operations.
• Process purchase orders and set up vendor files and communications.
• Provide support to each department in meeting operating budget goals.
• Supervise concierge and security associates on the team.

Skills

Clerical experience

Bookkeeping

Budgeting

Financial reporting

HR support

Job description

Avista Senior Living in Phoenix, AZ is seeking a full time BUSINESS OFFICE MANAGER. The Business Office Manager serves as the engine that keeps our community running effectively by providing the clerical, bookkeeping, budgeting, financial reporting, human resources and accounting support to our leadership team, and to our associates and residents who call the community their home. In this role as a Business Office Manager, you will work closely with the Executive Director to create an efficient operation by assisting with the recruitment and selection of associates, maintaining accounts receivable and billing operations, processing purchase orders, setting up and maintaining all vendor files and communications, and providing support to each department in meeting their operating budget goals for the year. As the Business Office Manager you will also set up and maintain all resident and employee files in accordance with regulations and policies, manage all petty cash transactions and reimbursements, be responsible for all computer systems and program operations such as AP/Payroll/Billing/Work Orders, etc., in addition to supervising the concierge and security associates on our team. This is a critical role within the community leadership team, and allows for the opportunity to create a dramatic and positive impact on our residents’ ability to live an active, vibrant life!