Business Office Manager

The-Stratford; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay with bonus structure

Health, dental, and life insurance

Employee assistance program

PTO & sick leave

Professional development opportunities

Job summary

Avista Senior Living in Phoenix, AZ is seeking a full-time Business Office Manager to support clerical, bookkeeping, budgeting, financial reporting, HR and accounting tasks for leadership and staff.

You will manage accounts receivable and billing, purchase orders, vendor files, and employee/resident records, while supervising concierge and security personnel. Strong PC skills and familiarity with Point Click Care are valued.

Qualifications

• Proficient with Microsoft Office; ability to quickly learn new applications.
• Experience with payroll and budgeting in a senior living or healthcare setting.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.

Responsibilities

• Provide clerical, bookkeeping, budgeting, financial reporting, HR and accounting support to leadership and associates.
• Manage accounts receivable and billing operations; process purchase orders.
• Set up and maintain vendor files and communications; maintain resident and employee files.
• Supervise concierge and security staff; assist with recruitment and selection; ensure regulatory compliance.

Skills

Office software

Payroll

Budgets

Verbal communication

Written communication

Organizational skills

Customer service

PointClickCare

Tools

Point Click Care

Job description

Avista Senior Living in Phoenix, AZ is seeking a full time BUSINESS OFFICE MANAGER.The Business Office Manager serves as the engine that keeps our community running effectively by providing the clerical, bookkeeping, budgeting, financial reporting, human resources and accounting support to our leadership team, and to our associates and residents who call the community their home.In this role as a Business Office Manager, you will work closely with the Executive Director to create an efficient operation by assisting with the recruitment and selection of associates, maintaining accounts receivable and billing operations, processing purchase orders, setting up and maintaining all vendor files and communications, and providing support to each department in meeting their operating budget goals for the yearAs the Business Office Manager you will also set up and maintain all resident and employee files in accordance with regulations and policies, manage all petty cash transactions and reimbursements, be responsible for all computer systems and program operations such as AP/Payroll/Billing/Work Orders, etc., in addition to supervising the concierge and security associates on our team. This is a critical role within the community leadership team, and allows for the opportunity to create a dramatic and positive impact on our residents’ ability to live an active, vibrant life!This position is FULL TIME, Monday-Friday 8:30-5:00pm schedule. APPLICANT MUST HAVE OFFICE EXPERIENCE. SENIOR LIVING EXPERIENCE DESIRED.Benefits:Competitive Pay with bonus structureHealth, dental, and life insuranceEmployee assistance programPTO & sick leaveFabulous co-workers who respect and honor one anotherProfessional development opportunitiesThe right Business Office Manager candidate will also have:Strong computer skills including proficiency with Microsoft Office and the ability to quickly master new applications. Prefer an applicant who is familiar & has had experience with Point Click Care.Strong organizational skills with the ability to manage multiple priorities.Excellent written communication skills including proper grammar and professional writing.Excellent verbal communications skills with the ability to interact with associates at all levels and a wide range of business partners.Strong customer orientation to older adults.Positive attitude, enthusiasm and energy.Ability to effectively communicate in English.Qualifications:Experience in customer service is highly desiredPrevious office mangagment experience. specifically in an assisted living, healthcare setting.Strong computer skills and knowledgePrevious experience managing payroll and budgetsPolished and professional appearance and demeanorUpbeat and positive team player attitudeStrong judgment and solutions-orientedProactive customer service approach