Business Office Manager

Haven of Ridgeview; Oblong (IL); Hybrid; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

401(K)

Paid Vacation, Paid Sick & Holidays

Voluntary Life & Disability Insurance

Appreciate You perks – discounts

Job summary

Haven Health Care in Oblong, IL is seeking a proactive Business Office Manager to lead financial operations and ensure the financial wellbeing of residents and families.

The role emphasizes Medicaid processes, trust fund management, and accurate billing, with weekly Medicare/AR meetings and support for admissions and HR tasks, reflecting a compassionate elder-care focus.

Qualifications

• 2+ years of Business Office experience in a Skilled Nursing Facility (SNF).
• Solid understanding of basic accounting and bookkeeping.
• Excellent organizational and leadership skills.
• Proficient in Medicaid processes and resident fund management.
• Familiarity with JCAHO, OBRA, IDPA, HFS regulations.
• A blend of professionalism, empathy, and compassion for elder care.

Responsibilities

• Oversee Medicaid applications and guide families through the process.
• Maintain resident trust funds in compliance with regulations.
• Manage collections and keep billing records up-to-date.
• Monitor AR aging reports and track financial performance using PCC.
• Attend Medicare and AR meetings weekly.
• Support admissions and assist with weekend supervisor rotation.
• Maintain accurate resident files and financial documentation.
• Assist with state and federal survey corrections and compliance.
• Assist with HR duties and payroll processing.

Skills

BO experience

SNF expertise

Basic accounting

Organizational skills

Leadership

Medicaid processes

Regulatory knowledge

Empathy for elder care

Tools

PCC

Job description

Now Hiring: Business Office Manager

Location: Oblong, IL
Join a compassionate team changing lives — one resident at a time.

Grow With Us at Haven Health Care!

Are you a dynamic leader ready to make a real impact in healthcare operations? This is your chance to join a rapidly growing company where personalized service and compassionate care are more than goals — they’re our way of life.

At Haven Health Care, our communities feel like home. We don’t just care for residents — we empower them to thrive.

Who We Are

At every Haven-affiliated facility, residents receive more than just medical support — they experience dignity, innovation, and heartfelt care tailored to their individual journeys. We’re driven by a passion for excellence and a commitment to exceeding industry standards in everything we do.

We’re looking for a skilled and compassionate Business Office Manager to lead our financial operations. This role is essential in ensuring smooth administrative processes and the financial well-being of our residents and their families.

What You'll Do

As the Business Office Manager, you will:

• Oversee Medicaid applications and guide families through the process

• Maintain resident trust funds in compliance with regulations

• Manage collections and keep billing records up-to-date

• Monitor AR aging reports and track financial performance using PCC

• Attend Medicare and AR meetings weekly

• Support admissions and assist with weekend supervisor rotation

• Maintain accurate resident files and financial documentation

• Assist with state and federal survey corrections and compliance

• Assist with HR duties and payroll processing

What You Bring

• 2+ years of Business Office experience in a Skilled Nursing Facility (SNF)

• Solid understanding of basic accounting and bookkeeping

• Excellent organizational and leadership skills

• Proficient in Medicaid processes and resident fund management

• Familiarity with JCAHO, OBRA, IDPA, HFS regulations

• A blend of professionalism, empathy, and compassion for elder care

Why You’ll Love Working With Us

At Haven Health Care, you’re not just filling a position — you’re joining a purpose-driven team where your work matters.

We offer a competitive benefits package, including:

• Health, Dental & Vision Insurance

• 401(K)

• Paid Vacation, Paid Sick & Holidays

• Voluntary Life & Disability Insurance

• “Appreciate You” Perks – discounts on shopping, travel, and more!

A Workplace That Values You

We are proud to provide a workplace that is respectful, inclusive, and supportive. Haven Health Care is an equal opportunity employer — we welcome candidates of all backgrounds and experiences. Your voice, your vision, and your values are celebrated here.