Business Office Manager

Solstice Senior Living; Menomonee Falls (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive wages

401(K) with employer matching

Paid time off and Holidays (full-time)

Health, dental, vision, life and other

Job summary

Provincial Senior Living is seeking a Business Office Manager to lead financial operations within our senior living community. The role covers resident billing, payroll coordination, cash handling, and reporting to ensure accurate financial accounting.

You will manage accounts payable, bank reconciliations, and departmental expenses while supporting HR functions and ATS-based recruiting. A strong accounting background is essential.

Qualifications

• Bachelor's degree in Accounting with one year of accounting experience, or Associates degree in Accounting with two to three years of related experience.

Responsibilities

• Prepares and submits documentation for resident move-ins/outs, transfers and ancillary charges.
• Oversees cash controls including deposits and petty cash controls.

Skills

Cash controls

Payroll processing

Accounts payable

Financial reporting

Education

Bachelor's degree in Accounting

Associates degree in Accounting

Tools

ATS

Payroll software

Accounting software

Job description

Provincial Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages lifestyle-focused senior living communities. Our company, which was built on our “Pillars of Excellence,” employs thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent experiences for our residents.

We offer rewarding career opportunities that include:

• Competitive wages
• Access to wages before payday
• Flexible scheduling options with full-time and part-time hours
• Paid time off and Holidays (full-time)
• Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time)
• 401(K) with employer matching
• Paid training
• Opportunities for advancement
• Meals and uniforms
• Employee Assistance Program

Our community is looking for a Business Office Manager to join our team.

Responsibilities:

• Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges.
• Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash
• Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation. Monitors and oversees the processing of accounts payable.
• Ensures department manager’s complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
• Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements.
• Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
• Reviews and distributes the monthly financial statements.
• Prepares Management reports as requested.
• Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements.
• Interfaces with residents on billing/collection issues.
• Oversees preparation and maintenance of resident files, records and reports.
• Manages community Human Resource function. Responsible for ensuring a positive first impression, following the established new hire orientation program.
• Oversees payroll and Team Member paperwork including new hire and Change forms.
• Manages open positions using the applicant tracking system (ATS) and job postings. Manages scheduling for Concierge team members.
• Creates set-up and oversight for Health Center resident’s/patient’s private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines.
• Other duties as assigned.

Qualifications:

• Bachelor's degree in Accounting with one-year experience as an Accountant, or
• Associates degree in Accounting with two to three years related experience

EOE D/V