Business Office Manager

Trustwell Living at Parkhurst Place; Hood River (OR); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Full medical benefits

Substantial Paid Time Off

Job summary

Trustwell Living is seeking a caring, optimistic, and reliable Business Office Manager to support community operations and finance functions. You will oversee mail, supplies, payroll, A/R/B, and vendor coordination, while assisting with recruiting and onboarding processes.

The role emphasizes strong computer skills, professional communication, confidentiality, and a collaborative team environment. Trustwell Living offers full medical benefits and substantial PTO for full-time staff.

Qualifications

• One or more years of office management experience, including AR, Billing, AP, Payroll functions.
• Supervision and management of personnel preferred.
• Strong computer and organizational skills.

Responsibilities

• Receives, sorts, and forwards incoming mail. Maintains and routes publications.
• Manages the ordering, receiving, stocking, and distribution of community supplies.
• Manages Accounts Receivable, Billing, Accounts Payable, General Accounting, and Payroll for processing.
• Supports department managers with the recruitment of new employees.
• Conducts and documents new employee orientation duties, including pre-hiring criminal history, registry, and reference checks; ensures health benefits enrollment when chosen.
• Coordinate with the community management team on employee scheduling and follow-up.
• Conduct marketing tours and collect initial inquiry information when requested.
• May supervise assigned employees.
• Communication responsibilities include telephone, fax, visitor, and management of USPS, FedEx, and UPS packages.

Skills

Office management

Accounts Receivable

Accounts Payable

Payroll

Recruitment support

Communication skills

Job description

Trustwell Living is currently seeking a caring, optimistic, and reliable BUSINESS OFFICE MANAGER.

At Trustwell Living, we understand that employee performance is essential to providing optimal care for our residents. We offer a fun, safe, and caring work environment where purpose and positivity are valued. We strive to make a difference in the lives of those we serve by cultivating a team of passionate, driven individuals to achieve our mission of person-centered care.

• We offer full medical benefits to all Full-Time Employees
• Substantial Paid Time Off for all Full Time Employees

POSITION SUMMARY:

Provides general office support with a variety of clerical activities and related tasks. Responsible for answering incoming calls, welcoming guests to the community, directing calls to appropriate associates, mail distribution, flow of correspondence, entering accounting data, requisition of supplies, and additional clerical duties.

POSITION RESPONSIBILITIES:

• Receives, sorts, and forwards incoming mail. Maintains and routes publications.
• Manages the ordering, receiving, stocking, and distribution of community supplies.
• Manages Accounts Receivable, Billing, Accounts Payable, General Accounting, and Payroll for processing.
• Supports department managers with the recruitment of new employees.
• Conduct, complete, and document all new employee orientation duties, including but not limited to pre-hiring criminal history, registry, and reference checks. Ensure health benefits enrollment is completed when chosen by new employees, as needed.
• Coordinate with the community management team on employee scheduling and follow-up.
• Conduct marketing tours and collectinitial inquiry information when requested. Assists with Lead Center input.
• May supervise assigned employees.
• Communication responsibilities include telephone, fax, visitor, and management of USPS, FedEx, and UPS packages, written correspondence distribution, and, if required, follow-up.

EMPLOYMENT REQUIREMENTS:

• Possession of strong computer and organizational skills. Organized, accurate, dependable, and keeps work/space clean.
• Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills—adequate and clear English speaking and writing ability.
• Interacts in a professional manner with Residents, the public, and co-workers. Works cooperatively with management. Displays willingness to assist co-workers when the situation requires
• Willingness to cross-train with other community positions.
• Ability to maintain strict resident and operational confidentiality.

TRAINING AND EXPERIENCE:

One or more years of office management experience, including AR, Billing, AP, Payroll functions, and computer skills or equivalent combination of education and experience. Supervision and management of personnel preferred.

Why Join Us?

At Trustwell, we believe in creating a work environment that fosters growth and satisfaction. We offer competitive compensation, comprehensive benefits, and opportunities for professional development. By joining our team, you’ll become part of a community that values care and compassion toward its senior residents. We strive to build an inclusive work environment that celebrates differences and empowers all individuals with opportunities to channel their entrepreneurial spirit. Trustwell is an EEO employer.

Trustwell Living is an Equal Opportunity / Affinitive Action Employer

All qualified applicants will receive consideration for employment without regard to disability, race, color, veteran status, religion, sex, or national origin.

Wewant all interested and qualified candidates to apply for employment opportunities. If you are a U.S. applicant with a disability who is unable to use our online tools to search and apply for jobs, please contact us. Please indicate the specifics of the assistance needed. This option is reserved only for individuals with disabilities that are unable to use the online tools and is not intended for other purposes.