Business Office Manager

Healthcare Nursing Center; Happy Valley (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Employee Assistance Program

401(k)

Life Insurance

Paid Time Off

Job summary

Healthcare Nursing Center is seeking an experienced Business Office Manager to oversee financial operations, payroll, and HR support for a senior care community.

The role emphasizes accurate accounts payable/receivable, Medicaid tracking, and regulatory compliance, with training on Paycor and onboarding responsibilities for new hires.

Qualifications

• Proficiency with Microsoft Office and familiarity with payroll/accounting software.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Knowledge of state regulations related to assisted living operations preferred.

Responsibilities

• Financial Management: oversee accounts payable and accounts receivable processes and payments.
• Maintain resident personal incidental funds (PIF) and prepare monthly reports.
• Track Medicaid payments and resolve discrepancies with case managers.
• Handle documents for corporate accounting under supervision of the Executive Director.
• Payroll & HR Support: manage bi-weekly payroll and training on Paycor.
• Onboard new hires into the payroll system and maintain employee records.

Skills

Microsoft Office

Payroll software

Accounting software

Communication skills

Organizational skills

Independent work

Regulatory knowledge

Attention to detail

Tools

Paycor

Job description

Healthcare Nursing Center -

Business Office Manager

We are committed to fostering a supportive, collaborative community where team members bring professionalism, compassion, and integrity to every interaction.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Employee Assistance Program
• 401(k)
• Life Insurance
• Paid Time Off

Key Responsibilities

• Financial Management
• Manage Accounts Payable: process invoices, reconcile statements, and ensure timely payments.
• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.
• Maintain resident personal incidental funds (PIF) and prepare required monthly reports.
• Track Medicaid payments and resolve discrepancies with case managers when needed.
• Processes documents for corporate accounting under direct supervision of Executive Director.
• Payroll & HR Support
• Process, review, and balance bi-weekly payroll; ensure compliance with wage, tax, and benefits requirements.
• Onboard new hires into the payroll system and provide training on Paycor.
• Maintain employee records and assist with training compliance and documentation.

Qualifications & Skills

• Proficiency with Microsoft Office and familiarity with payroll/accounting software.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Knowledge of state regulations related to assisted living operations preferred.