Business Office Manager

St. James Manor & Villas; Crete (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401K Program

Paid Time Off

Paid Holidays

Life Insurance

Disability Insurance

Daily Pay

Appreciate You perks

Job summary

St. James Manor & Villas in Illinois is seeking a dedicated Business Office Manager to oversee resident Medicaid applications, patient trust funds, accounts payable, and collections while supporting the Admissions Department.

This role requires at least two years of SNF business office experience, solid accounting skills, and the ability to work professionally with residents, families, and staff to maintain accurate financial records and compliant processes.

Qualifications

• Minimum of two years of SNF business office experience.
• Competency in basic accounting and bookkeeping principles.
• Strong administrative, managerial, organizational, and planning skills.

Responsibilities

• Maintain financial files for all residents and ensure completion of necessary documentation.
• Verify responsible party contact information in PCC for billing and collection purposes.
• Update system records with admissions, discharges, payer changes, and income adjustments.
• Utilize AR aging reports in PCC to track financials.
• Attend Medicare and weekly AR meetings.
• Handle collections and ensure timely payments.
• Accurately record entries to the Resident Trust Fund.
• Implement plans of correction required by state and federal surveys.
• Serve as a weekend supervisor as part of the department head rotation.

Skills

SNF business office experience

Accounting basics

Administrative & organizational skills

Tools

PCC software

Job description

Experience individualized care at an Extended Care affiliated facility. Each facility’s highly skilled clinical and therapy teams are well-versed in delivering specialized services that are centered around your specific needs, interests, and capabilities. This steadfast dedication ensures a smoother and safer transition during your recuperation process. With a wide array of services available, Extended Care facilities are fully equipped to address your healthcare needs.

We always aim to offer the highest standard of care at all times. Our passion for individual, innovative, and compassionate care is what makes us special, and knowing that both our residents and team members are well taken care of is what sets us apart.

Our facility is looking for dynamic and compassionate individuals to help enrich the lives of our residents, making every day vibrant with beautiful smiles and meaningful engagement.

We are seeking a dedicated Business Office Manager to oversee resident Medicaid applications, patient trust funds, accounts payable, and collections while also assisting the Admissions Department. The Business Office Manager plays a crucial role in ensuring accurate financial records and seamless financial operations within the facility.

We offer a comprehensive benefits package for our Full-time team members, which includes:

• Health, Dental, and Vision Insurance
• 401(K) Program
• Paid Time Off (PTO) and Paid Holidays
• Voluntary Life and Disability Insurance
• Daily Pay - Access your earnings on your own schedule
• “APPRECIATE YOU” PERKS - Our team members enjoy substantial savings on electronics, appliances, apparel, cars, flowers, fitness memberships, gift cards, groceries, hotels, movie tickets, rental cars, special events, theme parks, and more!

Business Office Manager Requirements:

• Minimum of two (2) years of Skilled Nursing Facility (SNF) business office experience
• Competency in basic accounting and bookkeeping principles
• Strong administrative, managerial, organizational, and planning skills
• Ability to be personable and professional with residents, families, and staff
• Compassion, tolerance, and understanding for the elderly
• Knowledge of JCAHO, OBRA, IDPA, and HFS regulations related to resident funds and employee management

As a Business Office Manager, you will:

• Maintain financial files for all residents and ensure completion of necessary documentation
• Verify responsible party contact information in PCC for billing and collection purposes
• Update system records with admissions, discharges, payer changes, and income adjustments
• Utilize AR aging reports in PCC to track financials
• Attend Medicare and weekly AR meetings
• Handle collections and ensure timely paymentsAccurately record entries to the Resident Trust Fund
• Implement plans of correction required by state and federal surveys
• Serve as a weekend supervisor as part of the department head rotation

A Workplace That Cares About You!

We believe in creating a supportive, respectful, and inclusive work environment. As an equal-opportunity employer, we celebrate diversity and ensure that all qualified applicants are considered regardless of race, gender, age, disability, national origin, or veteran status.