Business Office Manager

Avir Trilogy; Fairfield (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Daily Pay

401k with a match

Company paid holidays and PTO

Health insurance for the entire family

Scrubs on Wheels

Voluntary Benefits at one-on-one

Corporate Support

Job summary

Avir Health Group is seeking a Business Office Manager to oversee daily financial, administrative, and billing operations in a Skilled Nursing Facility setting.

Reporting to the facility Administrator, you will coordinate resident accounting, family counseling, insurance communications, and corporate office liaison, ensuring all billing, AR, and trust fund activities run smoothly and compliantly.

Qualifications

• Bachelor's degree or 1–2 years related experience and/or training; or an equivalent combination of education and experience.
• Minimum of 1 year of experience in a Skilled Nursing Facility business office setting with billing/collecting and patient trust accounting.
• Prior supervisor experience in a business office setting preferred.
• Point Click Care (PCC) billing system experience preferred.

Responsibilities

• Billing & Claims Management: Process and submit monthly billing for Medicare (Part A/B), Medicaid, Managed Care/HMOs, and private-pay residents.
• Accounts Receivable (AR) & Collections: Monitor AR aging reports and follow up on delinquent accounts.
• Resident Trust Funds: Manage resident trust accounts, issue petty cash, and perform reconciliations.
• Medicaid & Financial Counseling: Assist residents and families with Medicaid applications and status.
• Census & Data Tracking: Maintain census logs with nursing and admissions.
• Accounts Payable (AP): Assist with vendor invoice tracking and record-keeping.
• Compliance & Audits: Ensure records comply with CMS, HIPAA, and state guidelines.
• Customer Service: Serve as main contact for billing statements and insurance questions.

Skills

Billing & Claims

AR & Collections

Customer Service

Regulatory Compliance

Education

Bachelor's degree / 1-2 years experience

Tools

Point Click Care (PCC)

Job description

As a Business Office Manager. You will oversee the facility's day-to-day financial, administrative, and billing operations. Reporting directly to the facility Administrator, the BOM acts as a critical link between resident accounting, family financial counseling, insurance providers, and the corporate office.

Core Responsibilities

• Billing & Claims Management: Process and submit monthly billing for Medicare (Part A/B), Medicaid, Managed Care/HMOs, and private-pay residents. Track and manage claim denials, rejections, and resubmissions.

• Accounts Receivable (AR) & Collections: Monitor AR aging reports, follow up on delinquent or past-due accounts, and coordinate with regional finance teams.

• Resident Trust Funds: Manage and safeguard individual resident trust accounts, issue petty cash, and perform required weekly and monthly reconciliations in line with federal and state regulations.

• Medicaid & Financial Counseling: Assist residents and families with Medicaid applications and "Medicaid pending" status, explaining financial responsibilities and coverage.

• Census & Data Tracking: Maintain daily, weekly, and monthly census logs in coordination with the nursing and admissions departments.

• Accounts Payable (AP): Assist with vendor invoice tracking, and local office record-keeping.

• Compliance & Audits: Ensure all business and financial records comply with CMS, HIPAA, state health guidelines, and annual state survey requirements.

• Customer Service: Serve as a primary point of contact for families and residents regarding billing statements, insurance benefits, and financial questions

Exciting Benefits for Business Office Manager (BOM) :

• Competitive compensation.

• Daily Pay - access your earned wages before payday!

• 401k with a match!

• Company paid holidays and Paid Time Off (PTO) Program.

• Health insurance for the entire family!

• Scrubs on Wheels.

• Voluntary Benefits reviewed and provided at your one-on-one benefit meeting.

• Exceptional Corporate Support.

Qualifications for Business Office Manager (BOM) :

• Bachelor's degree from a four-year college or university; or one to two years related experience and/or training; or an equivalent combination of education and experience.

• Minimum of one (1) year of experience in a Skilled Nursing Facility business office setting with specific billing/collecting and patient trust accounting experience.

• Prior supervisor experience in a business office setting preferred.

• Point Click Care (PCC) billing system experience preferred.

About the Company:

We strive to create an environment where people feel safe, heard and understood. Our leadership teams embrace our “Your Voice” philosophy.

Avir Health Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.