Business Office Director

Sinceri Senior Living; Greenfield (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401K with Safe Harbor matching

Length of Service Bonus

Employee Referral Bonus

Access to earned wages

Generous PTO

Discount Marketplace

Wellness program

Job summary

Sinceri Senior Living in Wisconsin is seeking a detail‑oriented office administrator with bookkeeping experience to support the Administrator and assist residents and staff.

You will handle accounts receivable/payable, payroll, collections, and payroll‑related tasks, maintain resident information, and coordinate with departments for events and daily operations.

Qualifications

• Two years bookkeeping experience, including accounts receivable, accounts payable, and payroll functions preferred.
• Two year degree in Business or Accounting preferred.
• Must possess effective verbal/written communication, strong organizational skills, and be detail oriented.

Responsibilities

• Accounts Receivable: Post resident payments, record on cash log, and ensure timely input; make bank deposits.
• Collections: Collect balances owed by residents; develop collection plans as needed.
• Resident Information: Collect and update resident information; manage Move-In/Move-Out/Transfers.
• Accounts Payable: Receive invoices, code, authorize, and file AP documents.
• Payroll: Process new hire data, terminations, and changes; audit hours and input data.
• Petty Cash Maintenance: Distribute funds and reconcile weekly.
• Other: Maintain employee/resident files and coordinate inter‑department communication.

Skills

Excel

Word

MS Office

Education

Two year degree in Business or Accounting

Job description

• Employees can earn up to a 2% wage increase twice a year.
• 401K Retirement Plan with Safe Harbor matching contribution
• Length of Service Bonus Program of up to $5,000
• Employee Referral Bonus of up to $1,000
• Access to earned wages prior to payday
• Generous PTO Plan
• An employee engaged scheduling system
• Sinceri Senior Living Discount Marketplace
• WalkingSpree rewards for healthy habits

Oh, and did we mention an amazing Team Environment?

*Some benefits may vary depending on position and employment status

Purpose:

Responsible for coordinating and managing office functions and providing assistance to the Administrator daily. Provides assistance to other department heads and staff as needed. Assists with answering phones and assisting residents, family members and potential clients with clerical duties as needed.

Minimum Eligibility Requirements:

• Working knowledge of computers including Excel, Word, and MS Office is required.
• A desire and willingness to learn new systems.
• Two years bookkeeping experience, including, but not limited to, accounts receivable, accounts payable, and payroll functions is preferred.
• Two year degree in Business or Accounting preferred.
• Must possess effective verbal/written communication skills, solid mathematical skills, strong organizational skills, and be detail oriented.
• Ability to represent the facility in a positive and professional manner.
• Must be able to work effectively in an individual or team setting.
• Must be able to perform duties and responsibilities (Essential Job Functions) with or without reasonable accommodation.

Essential Functions:

• Accounts Receivable
  • Post resident payments, record on cash log, and ensure timely and accurate input. As well as make timely bank deposits.
• Collections
  • Collect in a timely manner private, Medicaid, and other balances owed to the company by residents. Develop and implement collection plans, as needed, to deal with collection issues that cannot be
• Resident Information
  • Collect new resident information as well as all resident changes. Account for Move-In, Move-Out and Transfers. Collect, compute, and enter arrears charges. Send out resident billings. Enter rate changes and verify accuracy of all charges on resident’s account.
• Accounts Payable
  • Receive invoices and ensure accuracy of invoice and goods purchased. Code invoices and obtain proper authorization. Maintain orderly A/P files according to the bookkeeping manual.
• Payroll
  • Process new hire information, terminations, and changes. Compute hours from time and attendance device, audit information, and enter into payroll input sheet.
• Petty Cash Maintenance
  • Distribute funds as needed, obtain receipts, count funds, and prepare weekly petty cash reconciliations.
• Other
  • Organize and maintain all employee files, employment documentation binders and resident financial file in accordance to state and company policies and standards.
  • Answering the phones and referring to the appropriate department or person.
  • Communicate effectively between departments for special events, vendors, guest meals, visitors, outside providers, and inquiries.
  • Follow Marketing guidelines for phone inquiries.
  • All other duties as assigned by Administrator

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Why You Should Work With Us:

As a Sinceri Senior Living company, we are a fun loving, employee-centric community like no other! Maybe that’s why we have been certified by our employees as a Great Place to Work ® for our 7th Year in a row. Create your healthcare career with us and learn about all the career growth opportunities we offer.

Have we sparked your interest yet?

Sinceri Senior living is proud to be an Equal Employment Opportunity employer.

We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Minors must be at least 16 years of age to be employed by Sinceri Senior Living.

Candidates submitted by unsolicited 3rd party recruiters will not be considered.