Business Office Director

Hcshiring; Denton (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401K plan

Safe Harbor match

Bonus up to $5k

Referral bonus

Access to earned wages

Generous PTO

Career development

Scheduling system

Medical/Dental/Vision

Senior Living discount

Wellness rewards

Job summary

Sinceri Senior Living is seeking a responsible Administrator support professional to coordinate office functions, assist the Administrator, and support residents and staff with clerical duties. Strong bookkeeping, Excel/MS Office skills and effective communication are essential.

The role involves accounts receivable/payable, payroll processes, data maintenance, and interdepartmental coordination in a collaborative team setting. Competitive benefits and career growth available.

Qualifications

• Two years bookkeeping experience preferred.
• Proficiency with Excel, Word and MS Office required.
• Willingness to learn new systems and processes.
• Effective verbal and written communication skills.
• Strong mathematical, organizational and detail-oriented approach.

Responsibilities

• Accounts Receivable: post payments, record cash logs, and deposit timely.
• Collections: pursue private, Medicaid and other balances and implement plans.
• Resident Information: collect/update resident data, move-ins/outs and rate changes.
• Accounts Payable: code invoices, obtain approvals, maintain AP files.
• Payroll: process new hires, terminations and changes; audit hours.
• Petty Cash Maintenance: reconcile weekly and manage funds.

Skills

Bookkeeping

MS Office

Willingness to learn systems

Verbal/written communication

Organizational skills

Detail oriented

Teamwork

Education

Associate degree in Business or Accounting

Job description

Perks and Benefits*:

• Earn up to 1% wage increase every quarter
• 401KRetirement Plan with Safe Harbor matching contribution
• Lengthof Service Bonus Program of up to $5,000
• EmployeeReferral Bonus of up to $1,000
• Accessto earned wages prior to payday
• GenerousPTO Plan
• CareerDevelopment
• Anemployee engaged scheduling system
• AffordableMedical, Dental, Vision, Supplemental Benefits
• SinceriSenior Living Discount Marketplace
• WalkingSpreerewards for healthy habits

Oh,and did we mention an amazing Team Environment?

*Somebenefits may vary depending on position and employment status

Purpose:

Responsible for coordinating and managing office functions and providing assistance to the Administrator daily. Provides assistance to other department heads and staff as needed. Assists with answering phones and assisting residents, family members and potential clients with clerical duties as needed.

Minimum Eligibility Requirements:

• Working knowledge of computers including Excel, Word, and MS Office is required.
• A desire and willingness to learn new systems.
• Two years bookkeeping experience, including, but not limited to, accounts receivable, accounts payable, and payroll functions is preferred.
• Two year degree in Business or Accounting preferred.
• Must possess effective verbal/written communication skills, solid mathematical skills, strong organizational skills, and be detail oriented.
• Ability to represent the facility in a positive and professional manner.
• Must be able to work effectively in an individual or team setting.
• Must be able to perform duties and responsibilities (Essential Job Functions) with or without reasonable accommodation.

Essential Functions:

• Accounts Receivable
  • Post resident payments, record on cash log, and ensure timely and accurate input. As well as make timely bank deposits.
• Collections
  • Collect in a timely manner private, Medicaid, and other balances owed to the company by residents. Develop and implement collection plans, as needed, to deal with collection issues that cannot be
• Resident Information
  • Collect new resident information as well as all resident changes. Account for Move-In, Move-Out and Transfers. Collect, compute, and enter arrears charges. Send out resident billings. Enter rate changes and verify accuracy of all charges on resident's account.
• Accounts Payable
  • Receive invoices and ensure accuracy of invoice and goods purchased. Code invoices and obtain proper authorization. Maintain orderly A/P files according to the bookkeeping manual.
• Payroll
  • Process new hire information, terminations, and changes. Compute hours from time and attendance device, audit information, and enter into payroll input sheet.
• Petty Cash Maintenance
  • Distribute funds as needed, obtain receipts, count funds, and prepare weekly petty cash reconciliations.
• Other
  • Organize and maintain all employee files, employment documentation binders and resident financial file in accordance to state and company policies and standards.
  • Answering the phones and referring to the appropriate department or person.
  • Communicate effectively between departments for special events, vendors, guest meals, visitors, outside providers, and inquiries.
  • Follow Marketing guidelines for phone inquiries.
  • All other duties as assigned by Administrator

Why You Should Work With Us:

As a Sinceri Senior Living company, we are a fun loving, employee-centric community like no other! Maybe that's why we have been certified by our employees as a Great Place to Work for our 7th Year in a row. Create your healthcare career with us and learn about all the career growth opportunities we offer.

Sinceri Senior living is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Minors must be at least 16 years of age to be employed by Sinceri Senior Living.