Business Office Director

mbk; California; On-site; USD 80,000 - 85,000; Full time

Job summary

MBK Senior Living is seeking a Business Office Director to provide strategic leadership of the Community's accounting and human resources operations, ensuring financial accuracy, HR and regulatory compliance, service excellence, and continuous process improvement.

The BOD leads the broader front desk/concierge function and partners with the Executive Director and Corporate teams to achieve community metrics.

Responsibilities

• Manage the administration of the community accounting functions including accounts receivable, collections, accounts payable, and management reports.
• Oversee resident billing, collections, vendor payments, and maintain resident files.
• Partner with Corporate to facilitate seamless resident billing and payment updates.
• Manage the talent acquisition processes, including posting job openings, coordinating interviews, and administering background checks and related HR tasks.
• Perform payroll function duties, including generating payroll reports and tracking labor discrepancies.

Job description

Business Office Director

At MBK Senior Living, we’re committed to putting people first - our residents and team members. Exceeding expectations and enriching lives drives our day-to-day. And it’s all powered by Yoi Shigoto, a Japanese concept that translates to "good, quality work." It’s more than a mantra. It’s part of our company-wide commitment to build trust, set high standards, and develop potential in ourselves and others!

Whether you’re looking for a flexible, part-time job or the pathway to a lasting career, you’ll find it here at MBK Senior Living—and a whole lot more! When you join the MBK Senior Living team, you’ll enjoy:

• Impacting lives and building lasting relationships
• Executing exceptional signature programs in dining, fitness, wellness, and care
• A supportive community team that encourages personal and professional growth and celebrates your success
• A fun-filled, energetic environment that’s centered in hospitality and high-quality service
• Competitive salaries
• Leadership Development, Live In-Person Training, Virtual Training, Individual & Group Trainings
• All Team Members
• 401(k) retirement plan with company match up to 4%
• Employee Assistance Program (EAP) for employees and household members
• Financial and legal services
• Educational Loan Assistance & Scholarships
• Team Member Discount Programs
• Resources to support your physical, emotional, and financial wellness
• Free meal per shift

Additional Benefits for Full-Time Team Members

• Comprehensive Medical, Dental, and Vision coverage
• Multiple medical plan options, including a Health Savings Account (HSA)-eligible plan with company contributions
• Flexible Spending Accounts (Healthcare and Dependent Care)
• Commuter Benefits
• Company-paid Life Insurance and Accidental Death & Dismemberment (AD&D) coverage
• Disability benefits (where applicable and subject to state-specific programs and eligibility requirements)
• Voluntary Accident, Critical Illness, and Hospital Indemnity Insurance

If you’re looking for a place where you can make an impact, find purpose and joy, and receive the training, tools, and support to reach your career goals

Job Description

Schedule: Monday-Friday

Salary Range: $80,000-$85,000 annually

Job Summary:

The Business Office Director (BOD) provides strategic leadership and oversight of the Community's accounting and human resources operations, ensuring financial accuracy, HR and regulatory compliance, service excellence, and continuous process improvement. The BOD leads the broader front desk/concierge function and partners with the Executive Director and Corporate teams to achieve community metrics, in alignment with MBK principles and core values.

Supervisory Responsibilities:

• Interview, hire, train, set performance goals and timelines, monitor performance, and provide coaching for the front desk, concierge team members.

Duties & Responsibilities:

• Manage the administration of the community accounting functions including but not limited to accounts receivable, collections, accounts payable, and management reports.
• Oversee resident billing, collections, and vendor payments to ensure timely process and accuracy and maintain resident files.
• Partner with Corporate to facilitate seamless resident billing and payment updates.
• Manage the talent acquisition processes, including posting job openings, coordinating interviews, generating offer letters, and administering background checks, reference checks, employee physicals, and skills surveys.
• Partner with the Regional Talent Acquisition Partner on hiring best practices, sourcing, and review of recruitment metrics.
• Perform Human Resource administration, including assisting with leaves of absence and workers' compensation cases, and maintaining employee files.
• Partner with Department Heads to ensure required new employee paperwork, training and orientation are completed.
• Perform payroll function duties, including generating management payroll reports, confirming hours worked, timely transmitting payroll information, and tracking and reporting labor discrepancies to leadership.
• Manage employee benefit programs, including employee communication about plan details and eligibility requirements, and ensuring timely plan enrollments.
• Manage, plan, develop, organize, schedule, evaluate and direct the front desk department, in accordance with all community policies and procedures. Partner with Executive Director, Department Heads and Corporate Office on any community legal issues including but not limited to subpoenas, unemployment, labor, and disability claims.
• Manage long-term care insurance coordination and maintain contracts with third parties to ensure compliance, accuracy, and seamless operations.
• Ensure full compliance for licensing by maintaining the staff roster, as required by the state, and the OSHA binder to ensure that all worker compensation claims are managed in accordance with community policy.
• Maintain a safe and secure environment for staff, residents,