Business Office Coordinator, West Lakes Surgery Center

Trinity Health; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

Trinity Health in the United States is seeking a capable administrative professional to act as a point of contact and provide department-based oversight and support for the Ambulatory Service Center (ASC). The role coordinates workflows across revenue cycle, registration, scheduling, and client experience to ensure smooth daily operations and exceptional patient care experiences.

The position supervises staff, plans workflow, aligns resources, and collaborates with leadership to meet department

Qualifications

• High School diploma or GED equivalent.
• Two (2) years of medical business office or ambulatory healthcare business office setting and / or relevant experience.
• One (1) year direct oversight of people in a medical office, ambulatory surgery center, or acute care hospital.

Responsibilities

• Not explicitly enumerated beyond descriptions in the Essential Functions and Environment sections; see description text for scope and duties.

Job description

Employment Type:

Full time Shift:

Description:

Purpose: Serves as a point of contact & provides department-based oversight & support of the business office (e.g., revenue cycle, reception / registration, registrar, scheduling, client experience) workflow & functions in the coordination of processes & programs that support the Ambulatory Service Center (ASC) - "Center" in accordance with level of experience, education, assignment & standards.

Essential Functions

Our Trinity Health Culture: Knows, understands, incorporates & demonstrates our Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions.

Work Focus: Provides administrative & supportive services, engages in activities that enhance or improve coordination, preparation & flow of department processes, core work, and care experiences (e.g., maintaining records or supplies). Plans & organizes workflow & prioritization of customer needs. Provides daily operations & the oversight of staff. Coordinates work, work assignments, and staffing in collaboration with management / leadership to ensure practice area needs are effective; Implements departmental & Center plans & priorities; Responds promptly & directly to meet or exceed customers' needs.

Process Focus: Utilizes multiple system applications for data collection and management. Knows, understands & incorporates basic knowledge of Trinity Health policies, practices & processes to ensure quality, confidentiality & safety are prioritized. Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge. Follows standards of performance & work processes in designated areas; Aligns staffing & resources to operational needs; collaborates on performance improvement activities as indicated by outcomes in program efficiency & patient & / or customer experience.

Retains accountability for administrative functions (e.g., time, payroll, expense); Stewards productive use of resources (e.g., people, financial, equipment, supplies, materials) to achieve or coordinate assigned commitments, experiences & quality standards; Develops / recommends / implements workflow improvements & policy / procedure / process development.

Communication: Employs effective & respectful written, verbal & nonverbal communications; Develops an environment of mutual confidence & trust through collaborative relationships; Effectively communicates goals, standards, program expectations, service performance & how the work serves Trinity Health objectives; Proactively recognizes, addresses & / or escalates organizational, operational, or team conflicts.

Environment: Performs work in an environmentally safe, professional manner; self-monitors & initiates corrections and/or seeks guidance when needed; Demonstrates flexibility & self-direction by responding as a team player; Helps to create a positive work environment that promotes productivity; Accountable for continuous self-development & supporting the growth of others; Embraces new ideas & cultural differences.

Maintains a working knowledge of applicable federal, state & local laws/regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practices.

Functional Role (not inclusive of titles or advancement career progression)

Works closely with leadership to maintain efficient & effective operations to ensure quality in daily operations. May partner with leadership in the selection, orientation & performance feedback of the team. Works cooperatively to ensure key customer needs & achievement of operational & performance goals are met. Serves as a primary point of contact for functions & provides tactical back-up to critical functions as needed.

Provides operations & / or optimization coordination for business office operations (e.g., registration, coding, insurance, billing & collections, cash management, accounts payable & receivable management, payroll, financial analysis, credentialing); Retains accountability for staff scheduling & coordination, regulatory compliance & results of key revenue cycle function(s) as assigned or delegated by business leadership; Ensures documentation supports business office functions, including but not limited to insurance verifications and client concerns. May serve a resource (lead), role model & / or mentor.

Minimum Qualifications

• High School diploma or GED equivalent;
• Two (2) years of medical business office or ambulatory healthcare business office setting and / or relevant experience;
• One (1) year direct oversight of people in a medical office, ambulatory surgery center, or acute care hospital.

Additional Qualifications (nice to have)

Associate degree in business management with a concentration in accounting or fina