Business Office Coordinator II 2026-02030

State of Wyoming; Cheyenne (WY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid leave and holidays

Retirement options

Flexible schedules

Professional development

Job summary

State of Wyoming seeks an Office Manager & Budget Specialist in Cheyenne to oversee the agency budget, financial operations, and administrative support. You will manage daily accounting functions, support the Director, and contribute to the agency's strategic plan while ensuring compliance with policies and records management systems.

The role involves overseeing A/P, A/R, Grants, and Fixed Assets; acting as purchasing agent; coordinating HR onboarding; and leading major projects.

Qualifications

• Preference will be given to applicants with state budget and accounting experience.
• Knowledge of state budget systems and processes (IBARS)
• Knowledge of state accounting systems and processes (WOLFS)
• Knowledge of federal, state, and local statutes, laws, and ordinances.
• Knowledge of management, supervisory, and organizational techniques.
• Knowledge of fundamental principles, concepts, practices of accounting, Federal regulations and State personnel Rules and policies affecting payroll procedure.

Responsibilities

• Manage the agency budget and fiscal monitoring, including annual assessments to fund the budget.
• Develop and implement policies and procedures for the accountant and administrative staff.
• Participate in strategic planning and document progress of goals.
• Perform data research and analysis.
• Oversee Accounts Payable/Receivable, Grants, and Fixed Assets functions.
• Act as purchasing agent for the agency.
• Maintain agency records and archiving.
• Monitor budget and approve monthly expenditures.
• Assist HR in employee onboarding.
• Maintain policies and procedures.
• Manage major projects and initiatives.
• Coordinate facilities and maintenance functions.
• Log and disseminate information.
• Coordinate travel and meetings.

Skills

Budget knowledge

Accounting knowledge

Management techniques

Payroll knowledge

Supervisory skills

Organizational skills

Education

Bachelor's Degree

Tools

IBARS

WOLFS

Job description

Department of Fire Prevention & Electrical Safety

Join the Department of Fire Prevention & Electrical Safety in Cheyenne as our Office Manager & Budget Specialist. In a small agency, you aren't just a number—you're a core leader whose financial oversight and daily coordination directly support our team and keep our state safe.

This position will be responsible for the agency's budget and accounting practices. This position manages the daily operations of the accountant and administrative support staff within the agency. This position is required to know and manage the agency's budget from start to finish. In addition, this position serves as an assistant to the Director, provides support of the agency's strategic plan works within the agency's record management, and license management systems.

Essential Functions

• Responsible for the agency's budget and fiscal monitoring, including the development and oversight of the Department's annual assessments to fund the budget.
• Develops and implements policies and procedures for the agency's accountant and administrative support staff.
• Participates in strategic planning and documents the progress of the agency's strategic goals.
• Performs research and analyzes data.
• Manages and oversees all Accounts Payable, Accounts Receivable, Grants, and Fixed Assets functions for the agency.
• Performs as agency purchasing agent.
• Manages agency records and archiving.
• Monitors budget and provides approval of monthly expenditures.
• Assists the agency's HR representative in the employee onboarding process.
• Maintains the agency's policies and procedures.
• Manages major projects and initiatives.
• Coordinates facilities and maintenance functions.
• Assigns, logs, track the progress of, and disseminates information.
• Coordinates travel and meetings.

Why You’ll Love Working Here

• Real Ownership: Make a visible impact in a close-knit team where your ideas are heard and your work directly drives our mission.
• Work-Life Balance: Enjoy dependable hours and comprehensive state benefits, giving you plenty of time to enjoy everything Cheyenne has to offer.

Why You’ll Love Living In Cheyenne

• Western Charm & Capital Energy: Enjoy line-dancing at local spots, world-class events like Cheyenne Frontier Days, and a friendly, community-first atmosphere.
• Outdoor Paradise: Unbeatable access to hiking, rock climbing, and camping at Vedauwoo and Curt Gowdy State Park—just minutes from your front door.
• Keep More of What You Earn: Benefit from 0% state income tax and a high quality of life with affordable Western living.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457(b) plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

And MUCH MORE!

Human Resource Contact: Rachael Reinhardt 307-777-6143 [e-mail]

Qualifications

Preference will be given to applicants with state budget and accounting experience.

Knowledge

• Knowledge of state budget systems and processes (IBARS)
• Knowledge of state accounting systems and processes (WOLFS)
• Knowledge of federal, state, and local statutes, laws, and ordinances.
• Knowledge of management, supervisory, and organizational techniques.
• Knowledge of fundamental principles, concepts, practices of accounting, Federal regulations and State personnel Rules and policies affecting payroll procedure.

Minimum Qualifications

Bachelor's Degree (typically in Business)

Experience

0-3 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Business Office Coordinator I

Education & Experience Substitution

4-6 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Business Office Coordinator I

Certificates, Licenses, Registrations

None

Notes

• FLSA: Non-Exempt

041- Wyoming Department of Fire Prevention & Electrical Safety

Employees Enjoy

• Comprehensive health coverage – medical, dental, and vision plans for you and your family
• Voluntary Benefits – including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options – including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules – vacation, sick leave, paid FMLA and 11 paid holidays each year
• Public Service Loan Forgiveness eligibility – for those with qualifying student loans
• Training and professional development – to support your career growth and advancement
• Employee Assistance Program – Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program – Earn paid time off and incentives by focusing on your personal health

Know your full value.

The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

WORKING FOR THE GREATEST STATE IN THE NATION

Wyoming offers a lifestyle you can’t find anywhere else—wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.