Business Office Coordinator - Full Time - Ewing, NJ

Continuum Dynamics Inc; Ewing Township (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Health insurance and benefits package

Performance-based bonus

Opportunity for professional growth

Job summary

A leading engineering firm in Ewing Township, NJ, is seeking a highly organized Business Office Coordinator to support administrative and compliance functions. The role involves managing calendars, supporting government proposal submissions, and maintaining accurate records. Candidates should have an Associate’s or Bachelor’s degree and strong organizational skills. This position offers a competitive salary and opportunities for professional growth. Email resumes to [contact email].

Qualifications

• 2–3 years of administrative, proposal, or government contracting support for Coordinator I.
• 4+ years of administrative and/or federal proposal coordination experience for Coordinator II.

Responsibilities

• Provide general administrative support to the Business Office and Technical Team.
• Manage calendars, coordinate meetings, and prepare meeting minutes.
• Assist in assembling proposal packages and supporting submission efforts.

Skills

Organizational skills

Time-management skills

Attention to detail

Written communication

Verbal communication

Microsoft Office

Education

Associate’s or Bachelor’s degree in business, administration, or related field

Job description

Location: Ewing, New Jersey
Employment Type: Full-Time
Salary Range:

• Coordinator I: $55,000–$62,000 (based on experience)
• Coordinator II: $63,000–$75,000 (based on experience)

About Continuum Dynamics, Inc.

Continuum Dynamics, Inc. (CDI) is an engineering and technology firm with over 40 years of experience supporting government and industry customers. We provide high-quality engineering services and advanced technical solutions across a wide range of research, development, and engineering programs.

Our work spans aerospace technologies, air vehicle design and simulation, energy and power systems, wind turbine analysis, and environmental and agricultural applications. CDI is known for its technical excellence, collaborative culture, and long-standing customer relationships.

Position Summary

CDI is seeking a highly organized and detail-oriented Business Office Coordinator to support daily administrative and compliance functions as well as government proposal submissions.

This role plays a critical part in ensuring timely, compliant proposal submissions while supporting internal operations such as timesheet compliance, purchasing, government property tracking, and office administration. The position will be filled at either the Coordinator I or Coordinator II level, depending on experience.

Core Responsibilities (All Levels)

Administrative Support

• Provide general administrative support to the Business Office, Technical Team, and Executive Management
• Manage calendars, coordinate meetings, and prepare meeting minutes as needed
• Oversee staff timesheets and ensure compliance
• Generate purchase orders and coordinate office-wide and contract-specific purchases
• Track deliveries and maintain accurate logs
• Coordinate travel arrangements and assist with event planning
• Maintain accurate records and perform data entry across business systems
• Assist with reporting requirements for government and commercial customers
• Support special projects as needed

Proposal Coordination

• Identify and track federal proposal solicitations (DOD, DOE, NASA, etc.)
• Maintain proposal calendars, logs, and submission schedules
• Assist in assembling proposal packages and supporting submission efforts
• Manage electronic submissions through various government portals
• Track proposal submissions, confirmations, and award outcomes

Level Distinctions

Business Office Coordinator I

(Early-career / developing role)

• Works under guidance to support proposal and operational activities
• Assists with proposal assembly and submission logistics
• Learns solicitation requirements, compliance standards, and government portals
• Supports timesheets, purchasing, and administrative processes
• Ideal for candidates building experience in government contracting and proposal coordination

Typical Experience:

• 2–3 years of administrative, proposal, or government contracting support
• Exposure to federal proposals or compliance preferred, but not required

Business Office Coordinator II

(Experienced / independent role)

• Independently manages proposal schedules and submission timelines
• Reviews solicitations to ensure compliance with agency instructions
• Coordinates directly with technical staff to drive proposal completion
• Acts as a key point of contact for electronic submissions
• Serves as CDI’s Government Property Manager and Facilities Manager
• Proactively identifies risks related to proposal deadlines or compliance

Typical Experience:

• 4+ years of administrative and/or federal proposal coordination experience
• Demonstrated experience with government portals and compliance-driven submissions
• Familiarity with SBIR/STTR programs preferred

Qualifications (All Levels)

• Associate’s or Bachelor’s degree in business, administration, or related field
• Strong organizational, prioritization and time-management skills
• Exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple deadlines simultaneously
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to work independently with minimal supervision
• Competitive salary and performance-based bonus
• Paid time off and company holidays
• Health insurance and benefits package
• Opportunity for professional growth in government contracting and proposal management

Continuum Dynamics, Inc. is an equal opportunity employer.

Contact:

• Serious inquiries should email their resume to [e-mail]