Proposal Coordinator

Cayuse Holdings; Phoenix (AZ); Remote; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Flexible Spending Accounts

Short-Term and Long-Term Disability

401(k) Retirement Savings Plan

Paid Time Off

Job summary

Cayuse Holdings is seeking a Proposal Coordinator to develop timely, high-quality government proposals and manage the end-to-end process. You will draft sections, coordinate with Managers & Business Development, ensure compliance, and edit documents to Cayuse standards.

The role requires experience with federal solicitations (RFP/RFQ, Sources Sought, RFI) and a strong ability to navigate procurement websites, with remote work options available.

Qualifications

• Four-year degree with 3 years of proposal/technical writing experience
• Two-year Associate degree or 7+ years in business/government environments
• Prior Federal Government proposal experience required
• Advanced to Expert in Shipley or equivalent proposal processes and compliance
• Experience reading RFPs/RFQs/Sources Sought/RFI
• Background check may be required by projects/clients

Responsibilities

• Create the layout, formatting, and design of proposals in compliance with government requirements.
• Draft proposal sections such as introduction, overview, and project approach.
• Manage the entire proposal process including capture, bid/no-bid, compliance matrices, reviews, and final production.
• Synthesize materials into client-ready packages.
• Navigate government procurement websites to identify opportunities and evaluate bids.
• Coordinate with subcontracts, primes, and government stakeholders to gather data.
• Format documents into cohesive proposals aligned with templates and guidelines.
• Provide weekly status reports to executives and management.

Skills

Proposal writing

Technical writing

Marketing materials

Stakeholder communication

Government sourcing research

Education

Four-year degree with 3 years proposal writing

Two-year Associate or 7+ years experience

Tools

MS Office

Adobe Acrobat

RFP databases

Job description

The Work

The Proposal Coordinator is responsible for developing timely, high-quality, and competitive proposals. This position will work with Managers & Business Development professionals to identify and vet opportunities through government procurement websites and other similar public sources of information. The Proposal Coordinator will develop marketing materials (e.g., RFI, Sources Sought, etc.), presentations, proposals, and quotations and ensure that documents are aligned with company standards. They will facilitate and manage the entire proposal management process. The Proposal Coordinator works to edit and design proposal documents from start to finish.

This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Responsibilities

Key Responsibilities

• Create the layout, formatting, and design of proposals in compliance with government requirements.

• Draft proposal portions such as introduction, overview, project approach, and cover letter.

• Create / Manage the entire proposal management process, including but not limited to capture, bid-no/bid, compliance matrices, drafts, color team reviews, facilitate meetings, and final production .

• Synthesize proposal materials in a client-ready ready package.

• General to advanced knowledge of procurement websites of government agencies and departments. Understand how to utilize the tools offered by each website to highlight current and future opportunities.

• Perform daily queries on procurement websites, ability to provide a preliminary evaluation of opportunities for a potential bid.

• Manage past performance citations, resumes, and proposal reuse materials’ libraries.

• Interface with sub’s and prime to gather proposal document data.

• Understand capabilities/offerings and how they can possibly translate into potential work .

• Understand how to navigate various procurement websites to find relevant information leading to opportunity recognition and evaluation .

• Ability to make the right call regarding opportunities and their applicability to company capabilities and client alignment. Knowing when to elevate opportunities to the next level. .

• Ability to format documents into a succinct, cohesive format based on marketing or proposal guidelines and templates .

• Ability to work closely with Executive Management, multiple Subcontractors, and Government stakeholders .

• Communicates the progress of proposals to Executive Management. .

• Ability to be flexible and work in a problem-solving environment .

• Outstanding work habits and dedication to the company and its success .

• Ability to work in a repetitive environment, maintaining focus and understanding of the objectives of the role .

• Meets commitments and provides weekly status reports

• Other duties as assigned.

Qualifications

Qualifications – Here’s What You Need:

• Four-year degree with 3 years of experience in technical writing or proposal writing, preferred.

• Two-year Associates Degree or seven (7) or more years of work experience in a broad range of business and government-related environments, minimum.

• Prior Federal Government proposal experience, required.

• Advanced to Expert in Shipley or equivalent proposal processes and compliance

• Experience reading and analyzing Government requests for proposal (RFPs), requests for quotation (RFQs), Sources Sought, and Requests for Information (RFI).

• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Strong interpersonal skills with the ability to communicate in a professional, and articulate manner with individuals from diverse backgrounds

• Excellent verbal and written communication

• Excellent organizational, analytical, and problem-solving skills with high-level attention to detail

• Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner

• Must be self-motivated and able to work well independently as well as on a multi-functional team.

• Ability to handle sensitive and confidential information appropriately

• Must be computer literate with proficiency and working knowledge of common database and reporting tools

• Must have extremely strong word processing, organization, verbal communication, and writing skills

• Proficient in Microsoft and Adobe products including Excel, Word, PowerPoint, Acrobat, etc.

• Ability to navigate structured websites, by using unstructured keyword searches to find opportunities relevant to capabilities

• Ability to accurately and timely complete required documentation and meet deadlines

Our Commitment to you / overview of benefits:

• Medical, Dental and Vision Insurance; Wellness Program

• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)

• Short-Term and Long-Term Disability options

• Basic Life and AD&D Insurance (Company Provided)

• Voluntary Life and AD&D options

• 401(k) Retirement Savings Plan with matching after one year

• Paid Time Off

Reports to:

Managing Director-Proposal Center for Excellence

Working Conditions:

• Professional office environment, with the ability to work onsite in the main office.

• Must be physically and mentally able to perform duties extended periods of time.

• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.

• Must be able to establish a productive and professional workspace.

• Must be able to sit for long periods of time looking at computer screen.

• May be asked to work a flexible schedule which may include holidays.

• May be asked to travel for business or professional development purposes.

• May be asked to work hours outside of normal business hours.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.

Location US-

ID 105344

Category Business Development

Position Type Full-Time Salary Exempt

Remote Yes

Clearance Required None

Pay Range USD $70,000.00 - USD $95,000.00 /Yr.