Business Office Coordinator

Benedictine; Owatonna (MN); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

PTO

Medical benefits

401(k) plan

Job summary

Benedictine Living seeks a diligent Business Office Coordinator for the Owatonna, MN community to oversee A/P, A/R and front desk duties. You will ensure compliance with financial regulations while supporting billing, payments and daily cash management.

The role includes month-end close, Medicaid/Medicare processes, staff supervision, and collaboration with the management team. On-site four days per week with a robust benefits package.

Qualifications

• High School Diploma or equivalent.
• 1+ year of healthcare accounts receivable and/or accounts payable experience.
• Computer experience with general office equipment.

Responsibilities

• Ensure compliance with state, federal or local rules for accounts receivable.
• Participate as a member of the community management team.
• Develop proficiency in billing system, accounting software and payer portals.
• Ensure admissions and financial paperwork is completed for each resident.
• Manage resident set-up, charges, payers and private pay setup.
• Perform eligibility checks and provide coverage details to residents.
• Drive Medicaid application process for applicable residents.
• Oversee month-end close activities and reconcile expenses to revenue.
• Supervise staff, provide coaching and support for development.
• Perform front desk/reception duties and assist in meetings as needed.

Skills

Accounts Receivable

Accounts Payable

English Communication

Organizational Skills

Education

High School Diploma or equivalent

Tools

Billing system

Accounting software

Payer portals

Invoicing software

Job description

Position supports the efficient operation of the business office, ensuring seamless coordination of administrative tasks, financial processes and customer service functions. The Business Office Coordinator is responsible for both A/P and A/R functions ensuring compliance with financial regulations and internal policies. May also perform additional business office support functions as assigned.

• Ensures compliance to State, Federal or County rules and regulations and Benedictine policies and procedures regarding all accounts receivable processes.
• Actively participates as member of community’s management team.
• Develops proficiency and acts as a resource in the billing system, accounting software, online payer portals, and other applications, as needed.
• Ensures all admissions and financial related paperwork is thoroughly completed for each admitted resident and obtains prior authorizations where applicable.
• Manages resident set-up, applicable charges, payers and payer changes, and private pay set-up in billing system.
• Performs eligibility checks, verifies insurance benefits, and provides coverage details to residents.
• Drives the Medicaid application process for applicable residents.
• Responsible for census management for the community.
• Processes payments and performs daily bank deposits via desktop scanner, or a minimum of twice weekly if physical bank deposits are needed.
• Enters ancillary charges and submits vendor invoices to Accounts Payable in accordance with corporate policies and procedures.
• Oversees daily management of the Resident Trust Account (RTA) and petty cash, and assists in monthly reconciliation of the RTA.
• Attends community’s reimbursement meetings, care conferences, IDT meetings, and all other applicable meetings and trainings, as needed.
• Performs applicable month-end close activities.
• Reconciles Expenses to Revenue on a monthly basis.
• Completes annual Medicaid and Medicare Cost Reporting and other year-end activities needed.
• Participates in monthly accounts receivable aging review and assist CBO as needed for collection activities or other follow-up items.
• Manages the selection, training, development and performance of assigned staff where applicable to retain a professional and motivated team. This includes coaching staff that are participating in a succession development plan, adhering to affirmative action requirements, and providing direction and support for direct and indirect reports.
• Works with the Benedictine Foundation, if applicable and/or as needed for the community.
• Promotes the Benedictine Mission and Core Values of Hospitality, Stewardship, Respect and Justice by bringing the Mission and Core Values into the day-to-day activities of the company.
• Performs other duties, tasks and/or projects as assigned.

Required

• High School Diploma or equivalent
• One (1) or more years of healthcare accounts receivable and/or accounts payable experience
• Computer experience and use of general office equipment

Preferred

• Ability to work independently with organizational skills
• Must be able to read, write and communicate in English
• Ability to read and write to work with patient information and communicate appropriately with key stakeholders.
• Ability to multi-task and prioritize duties
• Requires analytical, deductive reasoning,and problem solving abilities.

EEO/AA/Vet Friendly

$25.00 - $27.00 per hour

A robust benefits package is available to eligible associates, designed to meet the needs of every stage of life, including paid time off (PTO), retirement, medical, dental, vision, education assistance, and a variety of additional voluntary benefits. For more information visit our website at www.benedictineliving.org.

This position will be part of the front of the house business/adminstration team. Duties will also include front reception responsibilities. This position is on-site in Owatonna, MN, four days per week. Come be part of a place where you make a difference every day!

#BHSOwatonna