Business Office Coordinator

Aviata at San Jose; Jacksonville (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Paid time off & holidays

Company-paid life insurance

Employee Assistance Program

Job summary

Rosecastle at Deerwood is seeking a skilled Business Office Coordinator in Jacksonville to manage financial and administrative operations across our senior living community. The role supports residents, families, and staff with accurate financial reporting and organized office functions.

Responsibilities include accounts payable/receivable, payroll, budgeting support, and maintaining confidential records in compliance with policies. A strong focus on communication and teamwork is essential.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred.
• 1-2 years of experience in office administration, bookkeeping, or financial management in a healthcare or senior living setting preferred.

Responsibilities

• Oversee accounts payable and receivable, billing, and payroll processes.
• Maintain accurate financial records and assist with budget preparation.
• Ensure compliance with financial policies, procedures, and reporting standards.
• Office Operations: Manage daily administrative functions and document control.
• Support human resources activities, including onboarding and benefits administration.

Skills

Organization

MS Office

Accounting software

Communication

Time management

Education

Business Admin / Accounting degree

Tools

Accounting software

Job description

At Rosecastle at Deerwood, we are dedicated to creating safe, comfortable, and vibrant communities where seniors can thrive.Our Business Office Team plays a crucial role in ensuring our communities operate efficiently, supporting both residents and staff with exceptional administrative and financial management.

Full-time

We are currently seeking a skilled, reliable, and detail-oriented Business Office Coordinator to join our team at Rosecastle at Deerwood. This role is vital in managing the financial and administrative operations of our senior living communities, providing a well-organized and supportive environment for residents, families, and staff.

Why Join Rosecastle at Deerwood?

At Rosecastle at Deerwood, we foster a culture of compassion, leadership, and growth—for our residents and our team. We offer:

• Comprehensive health, dental, and vision insurance
• Paid time off and holidays
• Company-paid life insurance
• Company-paid Employee Assistance Program

Position Summary:

The Business Office Coordinator is responsible for the general management of office operations, including financial processes, record-keeping, and administrative support. This role ensures accurate financial reporting, smooth office functionality, and compliance with company policies while providing exceptional service to residents, families, and staff.

Essential Duties and Responsibilities:

• Oversee accounts payable and receivable, billing, and payroll processes.
• Maintain accurate financial records and assist with budget preparation.
• Ensure compliance with financial policies, procedures, and reporting standards.
• Office Operations:
• Manage daily administrative functions, ensuring office efficiency and organization.
• Support human resources activities, including onboarding, maintaining employee records, and assisting with benefits administration.
• Coordinate with department heads to streamline workflows and improve administrative processes.
• Customer Service:
• Provide exceptional customer service to residents, families, and staff, addressing inquiries promptly and professionally.
• Serve as a key point of contact for internal and external communications.
• Compliance & Record-Keeping:
• Maintain confidential records in compliance with company policies and regulatory requirements.
• Ensure timely completion of required reports and audits.

Qualifications:

• Education:
• Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred.
• Experience:
• Minimum of 1-2 years of experience in office administration, bookkeeping, or financial management, preferably in a healthcare or senior living setting.
• Skills:
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite and accounting software.
• Excellent communication and interpersonal skills.
• Ability to multitask, manage time effectively, and adapt to a fast-paced environment.

Physical Requirements:

• Ability to sit, stand, and work at a computer for extended periods.
• Occasionally lift office supplies or equipment up to 20 lbs.

Certifications & Requirements:

• Must successfully pass a background check and drug screening.

If you are an organized, detail-oriented professional with a passion for supporting efficient operations, we’d love to have you on our team.