Business Office Clerk

Val Strough Cypress Coast Automotive Group; Seaside (CA); On-site; USD 37,000 - 48,000; Full time

Job summary

Val Strough Cypress Coast Automotive Group is seeking an Office Clerk to support the office manager with data entry, records, and daily clerical tasks. The role involves posting data, compiling reports, handling receipts, greeting visitors and assisting customers and staff.

The ideal candidate will have a high school diploma or GED and 1–3 months of related experience, plus good reading, writing and communication skills. The position is on-site at our Seaside, CA location.

Qualifications

• High school diploma or GED.
• 1–3 months related experience and/or training is acceptable.
• Ability to read and write simple correspondence and to present information clearly.

Responsibilities

• Tabulates and posts data in record books.
• Compiles records and reports.
• Computes wages, taxes, premiums and payments.
• Records orders for merchandise or service.
• Greets and assists visitors.
• Provides information to customers and employees.
• Interviews dissatisfied customers and routes to the appropriate staff.
• Prepares receipts, invoices and statements.
• Sends weekly schedules of accounts to managers.
• Scans Car Deals daily into the DMS.
• Prepares stock inventory.
• Opens and routes mail and handles correspondence.
• Purchases supplies.
• Maintains neat work area.

Skills

Data entry

Record keeping

Customer service

Cash handling

Office administration

DMS scanning

Education

High school diploma

Tools

DMS system

Job description

Summary

Assists the office manager by performing the following duties.

• Tabulates and posts data in record books.
• Compiles records and reports.
• Computes wages, taxes, premiums, commissions and payments.
• Records orders for merchandise or service.
• Greets and assists visitors.
• Provides information to customers, claimants, employees and sales personnel.
• Interviews dissatisfied customers and adjusts complaints or refers customer to appropriate dealership employee for resolution.
• Prepares, issues and sends out receipts, bills, policies, invoices, statements and checks.
• Sends weekly schedules of accounts to managers as directed.
• Scans Car Deals daily into the DMS, and assists with data archives for parts and service
• Operates office machines such as computer, typewriter, adding machine, calculator and copier.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Maintains professional appearance and neat work area.
• Other tasks as assigned.

Description

Job Title: Office Clerk

Summary

Assists the office manager by performing the following duties.

Essential Duties

• Tabulates and posts data in record books.
• Compiles records and reports.
• Computes wages, taxes, premiums, commissions and payments.
• Records orders for merchandise or service.
• Greets and assists visitors.
• Provides information to customers, claimants, employees and sales personnel.
• Interviews dissatisfied customers and adjusts complaints or refers customer to appropriate dealership employee for resolution.
• Prepares, issues and sends out receipts, bills, policies, invoices, statements and checks.
• Sends weekly schedules of accounts to managers as directed.
• Scans Car Deals daily into the DMS, and assists with data archives for parts and service
• Prepares stock inventory.
• Operates office machines such as computer, typewriter, adding machine, calculator and copier.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Purchases supplies.
• Maintains professional appearance and neat work area.
• Other tasks as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/or Experience

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Language Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

Reasoning Ability

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Certificates, Licenses, Registrations

[If applicable.]

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.