Business Office Clerk

Omnia Healthcare Group; Dearborn Heights (MI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Daily Pay

401(k) match

Medical Insurance

Dental & Vision Insurance

EAP

Villa Perks access

Training Programs

Growth Opportunities

Incentive for bills up to $300/month

Paid Time Off

Job summary

Villa Healthcare is seeking a Business Office Clerk in Michigan to manage accounts receivable, Medicaid/Medicare processing, and trust/census records at the facility. You will coordinate with Admissions and families to ensure timely Medicaid applications and authorizations.

The role supports accurate billing, weekly collections, and ongoing eligibility reviews; strong MS Office skills and English proficiency are required, with prior SNF experience preferred.

Qualifications

• High school diploma or equivalent required.
• Basic accounting or bookkeeping coursework or experience preferred.
• Experience in a skilled nursing facility preferred.
• Proficient with MS Outlook, Excel, and Word.
• Excellent organizational and communication skills.
• Ability to read, write, speak English clearly.

Responsibilities

• Process payer setup and changes for residents.
• Coordinate Medicaid applications with Admissions and families.
• Complete RFMS authorizations for Medicaid residents.
• Verify addresses/phones for statements and calls.
• Rerun Medicare/Medicaid eligibility monthly.
• Make weekly collection calls for private pay/liabilities.
• Attend Medicare meetings and review eligibility.
• Maintain resident files and Collections Tab notes.
• Complete Medicaid redeterminations and re-authorizations.
• Report Medicaid changes to Corporate Office.
• All other duties as assigned.

Skills

MS Outlook

MS Excel

MS Word

English proficiency

Residents relations

Medicare/Medicaid knowledge

Education

High school diploma or equivalent

Accounting or bookkeeping courses/experience

Skilled nursing facility experience

Tools

None

Job description

Imperial a Villa Center is seeking a Business Office Clerk to join their team! The Business Office Clerk is responsible for the timely collection of accounts receivable from all payor sources, updating the accounting systems at the nursing facility and those which interface with the home office. The Business Office Clerk is directly involved in the maintenance of accurate and complete trust accounting records, census information, billing and resident accounts receivable statements.

Business Office Clerk Duties and Responsibilities:

• Complete Payer setup and changes for all residents.

• Ensure that Medicaid applications are completed by coordinating with Admissions Department and family.

• Complete RFMS Authorizations for new Medicaid/Medicaid Pending Residents. Open RFMS Account if necessary.

• Apply representative payee for social security and/or change of address.

• Verify responsible party in PointClickCare has a complete address and phone number for statements and collection calls upon admission.

• Update Corporate Office on all Medicaid changes including admissions, discharges, payer changes, and income changes.

• Rerun Medicare and Medicaid eligibility monthly for all residents.

• Make weekly collection calls to families for private pay, resident liabilities and any other outstanding accounts.

• Make notes in the resident file under Collections Tab to track progress.

• Complete Medicaid Redeterminations.

• Complete Managed Medicaid Re-Authorizations.

• Complete Medicaid Pending Report.

• Attend Medicare Meeting.

• Run Current Eligibility and Review for All Medicare Residents to ensure Coverage/Days.

• All other duties as assigned.

Business Office ClerkSkills and Abilities:

• Basic systems processing.

• Basic skills in Microsoft Outlook, Excel, and Word.

• Good organizational and communication skills.

• Ability to read, write, speak, and understand English.

• Abilitytorelatepositively,effectivelyandappropriatelywith residents,families,communitymembers,volunteersandotherfacilitystaff.

• Basic understanding of Medicare and Medicaid claims processing preferred.

Business Office Clerk Education and Experience:

• High school diploma or equivalent, preferred.

• Basic accounting or bookkeeping courses or experience preferred.

• Experience working in a skilled nursing facility preferred.

Physical Requirements:

• Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, ability to distinguish smells and temperatures, all with or without the aid of mechanical devices is required.

• Limited potential for exposure to environmental hazards. Understanding and adherence to company safety standards and protocols required.

Villa Healthcare Full-Time Benefits:

• Daily Pay & Competitive Compensation

• 401(k) with company match

• Medical Insurance

• Dental, Vision, and Disability insurance

• Employee Assistance Program (EAP)

• Access to Villa Perks, an Employee Discount Program

• Innovative Training Programs

• Opportunity for Growth and Advancement

• Up to $300/month temporary incentive for food, gas, childcare, and medical bills

• Paid Time Off

• And much more!

Why Villa?

At Villa Healthcare, making people better is at the heart of everything we do—and that starts with our team. We don't just provide care, we create moments of connection, dignity, and compassion that matter. "We never settle" isn’t just our motto—it’s our mindset. We push beyond the expected to uplift the lives of our guests, their families, and each other. Our people bring skill, heart, and purpose to their work, and in return, we offer support, growth, and a sense of belonging. When you join Villa, you’re not just joining a workplace—you’re becoming part of a mission that changes lives, including your own.

SHARED CODE OF CONDUCT:

B.E.T.T.E.R. is Villa's Service Excellence Code of Conduct. Becoming a member of the Villa Team includes upholding Villa's B.E.T.T.E.R. standards every day. Be Welcoming to All, Establish a Relationship, Trust & respect, Teamwork, Engage & Communicate & Recognize.

Villa Healthcare Facilities are Equal Opportunity Employers and do not discriminate based on any protected right such as race, color, nationality, gender, age, disability or any protected applicable right under the National Labor Relations Act.