Business Office Assistant The Residence at Shelburne Bay

LCB Senior Living; Shelburne (VT); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401k

Paid Time Off

Holiday Pay

Tuition reimbursement

Job summary

LCB Senior Living, LLC at The Residence at Shelburne Bay is seeking a Business Office Assistant. This full-time role handles resident accounts, payables and receivables, and coordinates payment arrangements. The position offers comprehensive benefits starting from day one.

You will support budget preparation, billing accuracy, and reporting, using Yardi to monitor collections and prepare financial summaries. Experience in healthcare or senior living is a plus.

Qualifications

• Bachelor's Degree in business or 3+ years of office management experience.
• Knowledge of receivables and collections, general bookkeeping, wage and overtime laws and payroll functions.
• English communication in both spoken and written form is essential; strong organizational skills.
• Computer knowledge and familiarity with billing processes are necessary.

Responsibilities

• Manage accounts payable and accounts receivable for residents and vendors.
• Coordinate pay arrangements and ensure accurate billing and reporting.
• Process invoices, verify vouchers, and assist department managers with coding.
• Maintain vendor and resident files and ensure compliance with policies and external agencies.

Skills

Receivables

Collections

Bookkeeping

Payroll functions

English communication

Organizational skills

Computer knowledge

Education

Bachelor's Degree in business

Tools

Yardi system

Job description

If you have been looking for a career that loves you back... This is the one!LCB Senior Living is hiring a Business Office Assistant at The Residence at Shelburne Bay. Apply today for immediate consideration!**Full Time**Wage band: $23.00 - $25.00 per hour based on years of experience!What We Offer:Full-Time Associates: Great benefits starting from Day One!HealthVisionDental401kPaid Time OffHoliday PayPart-Time Associates (24- 29 hours):Paid Time OffHoliday PayWork with an Amazing Team!Possibility for tuition reimbursementRewarding role working with seniorsSUMMARY:Responsible for organizing the business office function. Manage account payables and receivables for resident accounts and vendors; coordinating pay arrangements. Participate in budget preparation and planning.ESSENTIAL FUNCTIONS, DUTIES and RESPONSIBILITIES:The essential duties and responsibilities described below are representative of those an associate encounters while performing the basic functions of this position. While every effort has been made to identify the essential functions of the position, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.1. Promote the mission and core values of the Residence and LCB Senior Living to residents, visitors, co-workers and the surrounding community.2. As an associate you are expected to have an active role in growing community occupancy by representing and interacting positively with potential residents, family members and professionals.3. Perform all duties and responsibilities with a positive attitude.4. Operate in accordance with corporate policies, procedures and State and local regulations.5. Interpret company policies and procedures to associates, residents, family members, visitors, etc.6. Requisition adequate supplies and equipment for the community while ensuring that all selected vendors are price competitive.7. Provide information, collect data, complete reports to corporate office to facilitate billing and compilation of financial reports.8. Verify each department is maintaining logs of resident's charges.9. Copy and file checks received from residents and make a deposit daily.10. Utilize Yardi system to ensure collection of accounts on a timely basis and report on the status of delinquent accounts.11. Coordinate pay arrangement methods with the residents or their designees.12. Check all invoices and vouchers and assist Department Managers with the coding of bills for payment.13. Maintain vendor files.14. Maintain all resident files in accordance with policies of property and outside agencies such as EOEA and GAFC.15. Respond to resident requests.16. Ensure that all billing information is in accordance with resident's agreements. [Lease administration compliance, rent increases, last month's rent, etc.]17. Participates in bond tax credit program by insuring required paperwork is received in a timely manner and that enough residents are qualified per regulation where applicable.18. Other duties as requested.LCBs Non-Discrimination Policy:LCB, including its managed care communities, is an Equal Opportunity Employer. Recruitment and employment opportunities at LCB are based upon one's qualifications and capabilities to perform the essential functions of a particular job with or without reasonable accommodation. All employment opportunities areprovided without regard to race, religion, sex (including sexual orientation and transgender status), pregnancy, childbirth or related medical conditions, national origin, age, veteran status, disability, or genetic information or any other characteristic protected by federal, state or local law. This policy to provide equal opportunity encompasses all phases of employment, including recruitment, hiring, selection, job assignment, promotions, transfers, compensation, discipline, termination, layoff, access to benefits and training, and all other conditions and privileges of employment.QUALIFICATION STANDARDS:a. The job description qualifications (certifications, experience, training), job functions, including limitations may vary with individual states. For more details see the LCB Senior Living policy guide for your state.b. Knowledge, Skills, and Abilities: Must have knowledge of receivables and collections, general bookkeeping, wage and overtime laws and payroll functions. Requires the ability to work with department managers to ensure appropriate paperwork is completed and procedures are followed. The ability to communicate effectively in English both orally and in writing is essential. Must have good organizational and personnel skills. Computer knowledge essential.c. Education: A Bachelor's Degree in business from an accredited university is preferred, or three or more years of relevant experience in office management.d. Experience: Requires three or more years of experience in bookkeeping responsibilities. Experience in the health care industry is preferred.e. Certificates/Licenses: None required