Business Office Assistant

Medical Suites at Oak Creek; Oak Creek (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

The Medical Suites at Oak Creek is seeking a Business Office Assistant to support the facility’s Business Office Manager with routine accounting and administrative tasks. You will help ensure financial records are accurate, payments are processed timely, and established procedures are followed.

You will handle AR/PP tasks, assist Medicaid renewals, participate in monthly close, maintain resident profiles in the facility software, and communicate professionally with residents and staff.

Qualifications

• Experience in accounts payable/receivable preferred.
• Strong attention to detail and accuracy.
• Ability to maintain confidential financial and resident information.
• Strong organizational and recordkeeping skills.
• Ability to communicate professionally with residents, families, vendors, and department leaders.
• Proficiency with computers and willingness to learn facility-specific accounting software.
• Ability to prioritize tasks, meet deadlines, and work independently while following established procedures.

Responsibilities

• Review private AR accounts and ensure timely collection.
• Assist Medicaid Specialist with Medicaid renewals and new applications.
• Attend all mandatory daily/weekly/monthly meetings.
• Assist to ensure accurate census in Point Click Care.
• Assist to ensure resident profiles are complete and accurate in Point in Care.
• Prepare and mail Private statements.
• Assist to complete all month end close processes.
• Assist to ensure that resident admission contracts are signed and uploaded.
• Follow established resident fund accounting procedures and provide each resident with a quarterly accounting of funds.
• Other duties as assigned.

Skills

Accounts payable/receivable

Attention to detail

Confidential information handling

Organizational skills

Professional communication

Computer proficiency

Task prioritization

Tools

Point Click Care

Point in Care

Job description

Business Office Assistant

Position Summary
The Business Office Assistant supports the facility’s Business Office Manager with business office functions. This position helps ensure financial records are accurate, payments are processed timely, documentation is maintained appropriately, and established accounting and administrative procedures are followed.

Essential Responsibilities may include but not limited to:

• Review private AR accounts and ensure timely collection. Report delinquent accounts to RBOM and Administrator

• Assist Medicaid Specialist with all Medicaid renewals and new applications

• Attend all mandatory daily/weekly/monthly meetings

• Assist to ensure accurate census in Point Click Care

• Assist to ensure resident profiles are complete and accurate in Point in Care

• Prepare and mail Private statements

• Assist to complete all month end close processes

• Assist to ensure that resident admission contracts are signed and appropriately uploaded

• Follow established resident fund accounting procedures. Provide each resident with a quarterly accounting of his/her funds managed by the facility

• Other duties as assigned

Qualifications

• Accounts payable/receivable, or a business office environment preferred.

• Strong attention to detail and accuracy.

• Ability to maintain confidential financial and resident information.

• Strong organizational and recordkeeping skills.

• Ability to communicate professionally with residents, families, vendors, and department leaders.

• Proficiency with computers and willingness to learn facility-specific accounting and business office software.

• Ability to prioritize tasks, meet deadlines, and work independently while following established procedures.

Why Join Us?

At The Medical Suites at Oak Creek, we value and support our caregivers. We’re committed to creating a workplace where you feel recognized, appreciated, and empowered.

We offer:

• Early wage access (Tapcheck)

• Employee appreciation events

• Career advancement opportunities

• and Much more

The Vision ofThe Medical Suites at Oak Creekis to transform every residents experience through a culture of dignity, kindness, individuality and excellence as follows:

Dignity: Every resident, family and staff member will receive the respect they deserve

Kindness: Treat every resident as if they were your own parent or grandparent

Individuality: Every resident has a life story that we want to hear and understand

Excellence: Every resident will receive superior care by qualified professionals

The Medical Suites at Oak Creek is committed to providing the best for our employees, benefits may vary based on the status of the employee. Pay is based on the years of experience. Please see facility for more details.

We’re an equal opportunity employer (EOE). All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status