Business Office Administrative Assistant

CJR; Litchfield (CT); On-site; USD 29,000 - 33,000; Full time

Job summary

CJR in Litchfield, CT is seeking an entry-level Administrative Assistant to provide clerical and financial support to the Business Office. You will handle timecard follow-up, invoice coding, data entry, and records maintenance while assisting with routine accounts payable, payroll, and reporting.

This role emphasizes organization, confidentiality, and teamwork; a strong work ethic and attention to detail are essential, with bilingual English/Spanish a plus.

Qualifications

• High School Diploma or equivalent – Required
• An Associate degree, coursework in business or accounting, or related training is preferred
• 1-2 years of prior administrative, office, bookkeeping, accounts payable, payroll, or related experience – Required
• Proficiency with the Microsoft Office Suite (Word, Excel, Outlook, etc.) and experience using technology/software – Required
• Strong communication skills, with the ability to connect effectively via email, phone, and in person – Required
• Ability to handle sensitive employee and company information with professionalism and confidentiality – Required
• Strong organizational skills, attention to detail, and ability to perform multiple tasks efficiently
• Dependable, reliable, and proactive with a strong sense of responsibility
• Flexibility and adaptability in a dynamic work environment
• Bilingual (English/Spanish) – a plus

Responsibilities

• Provides general administrative and clerical support to the Business Office.
• Assists with accounts payable functions, including invoice coding, sorting, processing, and maintenance of supporting documentation.
• Assists with payroll functions, including monitoring timecard completion and following up on missing information, corrections, and approvals.
• Performs data entry and assists with maintaining accurate and organized financial, payroll, and administrative records.
• Assists with gathering, organizing, and maintaining documentation needed for Business Office activities, audits, grants, contracts, and other reporting requirements.
• Communicates with employees, departments, and vendors to obtain information and documentation needed by Business Office staff.
• Provides support and coverage for routine accounting, administrative, and other Business Office functions as needed.
• Maintains confidentiality of sensitive information and performs other duties and special projects as assigned.
• Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
• Ability to communicate, cooperate and serve people from all cultural identities with respect, professionalism, integrity and fairness in a manner that recognizes the individuality of each person
• Regular and consistent attendance

Skills

Microsoft Office

Communication skills

Bilingual (English/Spanish)

Attention to detail

Education

High School Diploma or equivalent

Associate degree or coursework in business or accounting

Tools

Microsoft Office Suite

Job description

Administrative Assistant - Job #656
Litchfield, CT 06759
Full-time, 35 hours per week
$21.00-$24.00 per hour

About the Position

The Business Office Administrative Assistant provides clerical and administrative support to the Business Office and assists staff with routine accounts payable, payroll, accounting, and general office functions. The position performs a variety of support activities, including payroll timecard follow-up, invoice coding and sorting, data entry, filing, record maintenance, and other administrative tasks.
This is an entry-level support position requiring strong organizational skills, attention to detail, accuracy, and the ability to work cooperatively with Business Office staff and other departments throughout the organization.

• Provides general administrative and clerical support to the Business Office.
• Assists with accounts payable functions, including invoice coding, sorting, processing, and maintenance of supporting documentation.
• Assists with payroll functions, including monitoring timecard completion and following up on missing information, corrections, and approvals.
• Performs data entry and assists with maintaining accurate and organized financial, payroll, and administrative records.
• Assists with gathering, organizing, and maintaining documentation needed for Business Office activities, audits, grants, contracts, and other reporting requirements.
• Communicates with employees, departments, and vendors to obtain information and documentation needed by Business Office staff.
• Provides support and coverage for routine accounting, administrative, and other Business Office functions as needed.
• Maintains confidentiality of sensitive information and performs other duties and special projects as assigned.
• Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
• Ability to communicate, cooperate and serve people from all cultural identities with respect, professionalism, integrity and fairness in a manner that recognizes the individuality of each person
• Regular and consistent attendance

Work Schedule & Rate of Pay

• Monday-Friday 8:30am-4:30pm
  • 35 hours per week
  • 1-hour lunch break
• $21.00-$24.00 per hour
  • The offered rate of pay will be based upona variety of job-related factors, including skills, education, training, credentials, experience, applicable certifications, scope, and performance, as well as market rates, internal equity, andcandidate’s unique qualifications.

Qualifications & Requirements

• High School Diploma or equivalent – Required
• An Associate degree, coursework in business or accounting, or related training is preferred
• 1-2 years of prior administrative, office, bookkeeping, accounts payable, payroll, or related experience – Required
• Proficiency with the Microsoft Office Suite (Word, Excel, Outlook, etc.) and experience using technology/software – Required
• Strong communication skills, with the ability to connect effectively via email, phone, and in person – Required
• Ability to handle sensitive employee and company information with professionalism and confidentiality – Required
• Strong organizational skills, attention to detail, and ability to perform multiple tasks efficiently
• Dependable, reliable, and proactive with a strong sense of responsibility
• Flexibility and adaptability in a dynamic work environment
• Bilingual (English/Spanish) – a plus

Full-Time Benefits

At CJR, we pride ourselves on creating a compassionate, culturally responsive work environment and offering a comprehensive benefits package that encourages and supports a healthy work/life balance. Joining our team, you will enjoy the following benefits:

• Free daily nutritious lunches
• Very low-cost Medical Insurance Plan option
• Medical, Dental and Vision Insurance offered after 30 days of employment
• Company Paid Life and Long-Term Disability Insurance
• Generous Paid Vacation Package (unused time eligible for carry over)
• Generous Paid Sick Time (unused time eligible for carry over)
• Paid Holiday Time (separate from vacation time)
• Floating Holidays (separate from paid vacation time and paid holiday time)
• Annual monetary incentives
• Tuition Assistance
• 401(k) Retirement Savings Plan with Company Match
• Career Growth Opportunities
• Company Celebrations & Employee Recognition Program
• Employee discounts (cell phone, computer)
• Employee Assistance Program (EAP)
• Qualified Public Service Loan Forgiveness (PSLF) Employer Federal Student Aid
• 10%-20% tuition discount at many local educational institutions, including those listed by the CT Nonprofit Alliance

About CJR

A career at CJR is focused on working to ensure that every young person has an opportunity to thrive! CJR reaches across the state of Connecticut to deliver a broad continuum of care through our residential, education, wellness, and community-based programs.At CJR, you will experience a fulfilling career with an employer that encourages advancement, respects diversity, and rewards excellence!

CJR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual identity, national origin, protected veteran status, or any other classification protected by federal, state, or local law. We welcome everyone to apply, especially those individuals who are underrepresented in the industry. We embrace the competitive advantage of diversity.