Business Manager- St. Alphonsus Parish - Chicago- Vicariate II

St. Alphonsus (Wellington); Chicago (IL); On-site; USD 52,000 - 65,000; Full time

Job summary

St. Alphonsus Parish in Chicago seeks a Business Manager to oversee day-to-day financial operations for the parish and school, reporting to the Operations Director.

The role focuses on maintaining financial integrity, budgeting, and governance in alignment with Archdiocesan policies and Catholic mission. The position demands a degree in Business and at least three years of related experience, with strong QuickBooks and MS Office skills, and the ability to manage confidential information.

Qualifications

• Undergraduate Degree in Business or related discipline, e.g., Accounting or Finance.
• Minimum of three years’ experience in school/parish or business settings.
• Demonstrate understanding and support of Catholic Church mission and values.
• Strong knowledge of accounting practices, GAAP, and laws.

Responsibilities

• Manage day-to-day financial operations and records for the parish and school.
• Prepare budgets, annual reports, P&L, balance sheet, and ledgers; monitor variances.
• Oversee accounts payable, deposits, and general ledger activities.
• Supervise weekly accounting work, monthly close, and bank reconciliations.
• Administer payroll bi-weekly and benefits reconciliation; enforce HR policies.

Skills

Financial analysis

Payroll administration

HR policies

Communication

Organizational skills

Team collaboration

Confidentiality

Education

Undergraduate degree in Business or related

Tools

QuickBooks

Microsoft Office

Job description

Business Manager- St. Alphonsus Parish - Chicago- Vicariate II

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards

Located in the Lincoln Park neighborhood of Chicago, St. Alphonsus Parish is a vibrant and welcoming community with a growing school and involved parishioners. The right candidate will combine financial acumen with mission-driven values.

Position Summary

The Business Manager is a mission-driven professional responsible for the day-to-day financial operations and administrative support of the parish. Reporting to the Operations Director, assists in ensuring the integrity of financial systems, records and processes in support of sound decision-making and the mission of the parish. The Business Manager assists with the stewardship of financial and human resources of the parish in accordance with Archdiocesan policies and guidelines

Responsibilities

FINANCIAL MANAGEMENT

• Assist in preparation, evaluation and communication of the Parish (church and school) budget, annual report, profit and loss, balance sheet, tuition receivable, accounts payable and general ledger.
• Support Operations Director in developing monthly variance reports and forecasts.
• Perform day-to-day accounting functions including but not limited to coding payables, preparing deposits, general ledger management, etc.
• Oversee Accounting Service Center's weekly accounting work, monthly close process, and bank reconciliation preparation.
• Administer monthly procurement card transactions including managing cards and reviewing / coding transactions. Report any discrepancies in policy to Operations Director.
• Perform weekly offertory deposit process and reconciliation.
• Manage giving systems and contribution records, ensuring gifts are recorded accurately and timely. Generate and distribute annual giving letters and statements.
• Contribute to providing and implementing process improvements and efficiencies in financial operations.
• Assist in planning and tracking projects including capital improvements, events, capital campaigns and mission-driven projects.
• Assist with projects, vendor relations and vendor analysis.
• Ensure proper internal controls and financial processes are in place and followed in accordance with GAAP and Archdiocesan policies, procedures and guidelines.
• Maintain and purge records in accordance with Archdiocesan policy.
• Confirm that all federal, state and local taxes are paid in accordance with federal, state and local regulations.

SCHOOL SUPPORT

• Support Principal in developing assumptions for annual budget.
• Forecast school finances each fall after enrollment season. Prepare forecasts throughout the year, as needed.
• With Operations Director, support and assist Principal in school financial management matters:
  • Tuition setting process
  • Tuition collection process
  • Financial aid process
  • Expense tracking and management

HUMAN RESOURCES MANAGEMENT

• Serve as Human Resources / Payroll Administrator.
• Perform bi-weekly payroll process, including paid time-off, unemployment requests and related documentation, reconciliation of benefits listing, etc.
• Implement Archdiocesan Human Resources policies and procedures at the parish level.
• Manage compliance with Protecting God's Children / Virtus.

Perform other duties as assigned.

Requirements

• Undergraduate Degree in Business or related discipline, e.g., Accounting, Finance, preferred.
• Minimum of three years’ experience in school / parish or business, or equivalent combination of relevant education and related work experience.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Demonstrated thorough knowledge of accounting practices and regulations and federal, state and city laws.
• Experience in Human Resources practices, including people leadership, interviewing and selection, policy application and employment practices. Knowledge of HR / PR software such as UKG a plus.
• Strong proficiency in QuickBooks and Microsoft Office products.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Ability to work in team environment and has a Service Mindset when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes frequently with little notice.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here

This position has a salary range of $52,000–$65,000. An employee’s pay within the range is based on relevant education, qualifications, experience, skills, location & business needs

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.