Business Manager

SailFuture; Saint Petersburg (FL); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

PTO Package

7 Paid Holidays

Health insurance contribution

401k with 6% match

Job summary

SailFuture, a nonprofit advancing opportunities for youth through education and development, seeks a meticulous Business Manager to oversee administrative, financial, and compliance systems across programs.

The role supports finance, HR, student services, and operations, ensuring efficient, compliant operations in a mission-driven environment serving vulnerable youth. The ideal candidate is dependable, systems-minded, and capable of balancing multiple priorities under pressure.

Qualifications

• Strong organizational and administrative skills.
• Experience with bookkeeping, financial administration, or office management.
• Ability to manage multiple priorities with accuracy and professionalism.
• Strong written and verbal communication skills.
• High attention to detail and follow-through.
• Proficiency in Google Workspace and Microsoft Office.
• Experience working in education, nonprofit, youth-serving, or compliance-heavy environments preferred.
• 3-5 years experience.

Responsibilities

• Manage accounts receivable and accounts payable processes.
• Process and reconcile organizational expense reporting and reimbursements.
• Support budgeting, invoice tracking, and financial documentation.
• Coordinate vendor communication and payment processing.
• Maintain organized financial and administrative records.
• Assist with audits, reporting requirements, and financial compliance documentation.
• Coordinate and track employee background screenings and onboarding/offboarding.
• Ensure licensing and personnel documentation compliance and credentialing.
• Manage SUFS enrollments, invoicing, reconciliation, and audit preparation.
• Oversee Free and Reduced Lunch administrative processes and documentation.
• Administer WIOA-related documentation, reporting, and compliance requirements.
• Maintain student/client files per standards and regulatory requirements.
• Support state, educational, and programmatic reporting requirements.
• Coordinate fire/health inspections and related compliance follow-up.
• Maintain licenses and organizational compliance records.
• Track asset maintenance and operation logs.
• Support leadership with administrative projects and systems development.

Skills

Organizational skills

Bookkeeping

Office management

Communication skills

Attention to detail

Google Workspace

MS Office

Tools

Google Workspace

Microsoft Office

Job description

Business Manager

About SailFuture

SailFuture is a purposefully disruptive nonprofit serving youth impacted by foster care, economic instability, and systemic inequity through residential care, private education, workforce development, and international sailing expeditions. Our model blends high accountability, real-world learning, and relationship-driven support to create durable life outcomes for young people.

We operate with urgency, professionalism, and a strong commitment to operational excellence. The Business Manager plays a critical role in ensuring organizational systems, compliance, financial administration, and student support operations function efficiently and effectively.

Position Overview

The Business Manager is responsible for overseeing and coordinating key administrative, financial, compliance, and operational systems across SailFuture’s education and youth development programs. This role requires exceptional organization, attention to detail, discretion, and the ability to manage multiple systems simultaneously in a fast-paced environment.

The Business Manager serves as a central administrative leader supporting finance, HR, compliance, student services, and organizational operations. The ideal candidate is highly dependable, systems-oriented, proactive, and capable of maintaining high standards in a mission-driven environment serving vulnerable youth.

Core Responsibilities

Financial & Administrative Operations

• Manage accounts receivable and accounts payable processes
• Process and reconcile organizational expense reporting, including Ramp expenses
• Support budgeting, invoice tracking, and financial documentation
• Coordinate vendor communication and payment processing
• Maintain organized financial and administrative records
• Assist with audits, reporting requirements, and financial compliance documentation

Human Resources & Personnel Administration

• Coordinate and track employee background screenings
• Maintain staff personnel files and employment documentation
• Support onboarding and offboarding processes
• Ensure compliance with licensing and personnel documentation requirements
• Track credentialing, certifications, trainings, and renewals

Student & Program Administration

• Manage SUFS enrollments, withdrawals, invoicing, reconciliation, and audit preparation
• Oversee Free and Reduced Lunch administrative processes and documentation
• Administer WIOA-related documentation, reporting, and compliance requirements
• Maintain student/client files in accordance with organizational and regulatory standards
• Assist with state, educational, and programmatic reporting requirements

Compliance & Operational Oversight

• Coordinate fire inspections, health inspections, and related compliance follow-up
• Maintain business tax licenses and organizational compliance records
• Manage asset maintenance schedules and operational logs
• Track facility and operational compliance deadlines
• Maintain organized documentation for audits, licensing reviews, and inspections

Organizational Support

• Support leadership with administrative projects and operational initiatives
• Assist with internal systems development and process improvement
• Coordinate communication across departments to ensure operational continuity
• Maintain confidentiality regarding student, staff, and organizational information
• Perform additional administrative and operational duties as assigned

Qualifications

• Strong organizational and administrative skills
• Experience with bookkeeping, financial administration, or office management preferred
• Ability to manage multiple priorities with accuracy and professionalism
• Strong written and verbal communication skills
• High attention to detail and follow-through
• Proficiency in Google Workspace, Microsoft Office, and administrative systems
• Experience working in education, nonprofit, youth-serving, or compliance-heavy environments preferred
• Ability to handle confidential information with discretion
• 3-5 years experience

Ideal Candidate

The ideal candidate is systems-minded, dependable, calm under pressure, and highly organized. They thrive in mission-driven environments, understand the importance of compliance and operational structure, and can effectively support a fast-moving organization serving youth with significant adversity.

Compensation & Schedule

• $65,000 annual salary
• PTO Package
• 7 Paid Holidays
• $250 per month employee health contribution
• 401k with 6% match