Business License Specialist

Performance Food Group; Westlake (TX); Vor Ort; USD 52.000 - 78.000; Vollzeit

Benefits dieser Stelle

Day 1 health & wellness benefits

Employee Stock Purchase Plan

401K with employer matching

Education assistance

Paid time off

Zusammenfassung

Core-Mark is hiring a Business License Specialist to manage licensing and tax compliance across the organization. You will handle applications, renewals, research requirements, and maintain records with accuracy.

The role requires interaction with government agencies and internal teams, ensuring data privacy and adherence to regulations. Strong organizational and communication skills are essential.

Qualifikationen

• Associate degree or equivalent experience in accounting, business, finance or related field.
• Minimum of 2 years in business licensing, permit administration, tax compliance, regulatory compliance, or related discipline.
• Experience managing multiple compliance deadlines in a high-volume environment.

Aufgaben

• Manage renewal and registration for a large portfolio of licenses, permits and tax registrations.
• Prepare, submit and complete license applications, renewals and registrations on time.
• Maintain accurate records in LicenseHQ and other systems.
• Research, interpret and communicate licensing requirements at federal, state, local levels.
• Monitor changes in licensing and compliance requirements to ensure ongoing compliance.
• Respond to government notices, inquiries and correspondence related to licenses.
• Prepare data for license applications, renewals, reporting and audits.
• Collaborate with finance, legal, tax, operations and sales to support licensing.
• Assist with audits, examinations and compliance reviews.
• Identify process improvements and participate in special projects.

Kenntnisse

Analytical skills

Attention to detail

Communication

Independence / self-motivation

Project management

Time management

Business judgment

Ability to work under pressure

LicensesHQ familiarity

Excel

Ausbildung

Associate degree in Accounting / Business / Finance

Tools

LicenseHQ

Jobbeschreibung

Company Description

Core-Mark continues to grow as the industry leader in fresh and broadline solutions for the convenience retail industry. With a reputation for empowering customers, employees, and communities, Core-Mark has become the largest, most comprehensive marketer of consumer goods in North America - offering a full range of products, programs, and solutions to convenience operators across the U.S. and Canada.

Job Description

We Deliver the Goods

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more


• Growth opportunities performing essential work to support America's food distribution system


• Safe and inclusive working environment, including culture of rewards, recognition, and respect

Why Join Core-Mark?

Core-Mark emphasizes personal growth and development for all associates. We believe that when you succeed, the company succeeds. We promote internally whenever possible and provide frequent training opportunities in several formats to help you meet your personal and career goals.

Position Summary

The Business License Specialist is responsible for managing the full lifecycle of business and tax license compliance across the organization. This role administers license applications, renewals, research, regulatory monitoring, and compliance-related projects while ensuring the company remains compliant with federal, state, provincial, and local licensing requirements.

The successful candidate will thrive in a fast-paced environment and demonstrate exceptional attention to detail, organizational skills, analytical abilities, and communication skills. This position regularly interacts with government agencies, external service providers, and internal stakeholders to support business license compliance, resolve notices, conduct research, and drive process improvements.

The role requires strict adherence to data privacy regulations, company confidentiality standards, and information security protocols. The ideal candidate will exercise sound judgment and discretion when handling confidential and sensitive information.

Key Responsibilities

• Manage the renewal and registration process for a large portfolio of business licenses, permits, and tax registrations.


• Ensure all license applications, renewals, and registrations are prepared, submitted, and completed accurately and on time.


• Maintain accurate and complete records within LicenseHQ and other compliance management systems.


• Research, interpret, and communicate federal, state, provincial, and local licensing requirements affecting company operations.


• Monitor licensing changes and compliance requirements to ensure ongoing regulatory compliance.


• Respond to government notices, inquiries, and correspondence related to business licenses, permits, and registrations.


• Prepare, analyze, and validate data required for license applications, renewals, reporting, and audits.


• Partner with field finance, legal, tax, operations, sales, and other business functions to support licensing compliance initiatives.


• Assist with audits, examinations, and compliance reviews related to business licenses and permits.


• Identify opportunities for process improvements and participate in special projects as assigned.


• Maintain strong working relationships with regulatory agencies and internal stakeholders.

Qualifications

Education & Experience

• Associate degree or equivalent experience, preferably in Accounting, Business Administration, Finance, or a related field.


• Minimum of 2 years of experience in business licensing, permit administration, tax compliance, regulatory compliance, or a related discipline.


• Experience managing multiple compliance deadlines within a high-volume environment.

Knowledge, Skills & Abilities

• Strong analytical, problem-solving, and organizational skills.


• Advanced proficiency in Microsoft Excel and Microsoft Office applications.


• Excellent verbal and written communication skills.


• Self-motivated with the ability to work independently and prioritize multiple competing deadlines.


• Strong attention to detail, accuracy, and follow-through.


• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.


• Sound business judgment and a proactive approach to issue resolution.


• Strong project management and time management skills.


• Ability to produce high-quality work under pressure and meet strict deadlines.


• Experience with LicenseHQ or comparable business license management software preferred.

Preferred Attributes

• Experience working with multi-state licensing programs and regulatory compliance requirements.


• Familiarity with retail, distribution, wholesale, transportation, food, alcohol, tobacco, or other regulated industries.


• Continuous improvement mindset with the ability to identify efficiencies and strengthen compliance processes.

Qualifications

• Two-year degree, preferably in Accounting or Business


• 2+ years' experience in a business license or permit compliance role, or a related field


• Strong analytical and computer skills; Advanced Microsoft Excel skills are required


• Excellent verbal and written communication skills are required


• Ambitious and self-motivated


• Ability to work independently and effectively work on multiple tasks simultaneously


• Ability to demonstrate sound business judgement, accuracy and thoroughness with great attention to detail


• Highly organized with excellent project management skills


• Ability to produce quality work under pressure and meet strict deadlines


• License HQ or similar software experience a plus

Preferred Qualifications

• Experience working with multi-state licensing programs and regulatory compliance requirements.


• Familiarity with retail, distribution, wholesale, transportation, food, alcohol, tobacco, or other regulated industries.


• Continuous improvement mindset with the ability to identify efficiencies and strengthen compliance processes.

EEO Statement

Performance Food Group and/or its subsidiaries (individually or collectively, the \"Company\") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy; (2) the \"EEO is the Law\" poster and supplement; and the Pay Transparency Policy Statement.