Business License Specialist

Core-Mark; Westlake (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Day 1 Health & Wellness Benefits

Employee Stock Purchase Plan

401K Employer Matching

Education Assistance

Paid Time Off

Job summary

Core-Mark, a leading distributor serving the convenience retail industry in North America, is seeking a Business License Specialist.

You will manage license applications, renewals, and compliance across federal, state, provincial, and local requirements, coordinating with Finance, Legal, Tax, Operations and Sales to drive timely submissions and accurate records.

The role emphasizes data privacy, confidentiality, and proactive issue resolution in a fast-paced environment.

Qualifications

• Associate degree or equivalent experience in accounting, business, or related field.
• Minimum 2 years in business licensing, permit admin, tax/regulatory compliance.
• Experience managing multiple deadlines in high-volume environments.

Responsibilities

• Manage renewal and registration for a large portfolio of licenses and tax registrations.
• Prepare, submit, and complete license applications and renewals on time.
• Maintain accurate records in LicenseHQ and other systems.
• Research licensing requirements at federal, state, local levels affecting operations.
• Communicate licensing changes and compliance requirements to the organization.
• Support audits, examinations, and compliance reviews related to licenses and permits.
• Collaborate with finance, legal, tax, operations, and sales to drive compliance initiatives.

Skills

Analytical

Communication

Time management

Attention to detail

Discretion

Education

Two-year degree in Accounting or Business

Tools

LicenseHQ

Job description

Company Description

Core-Mark continues to grow as the industry leader in fresh and broadline solutions for the convenience retail industry. With a reputation for empowering customers, employees, and communities, Core-Mark has become the largest, most comprehensive marketer of consumer goods in North America - offering a full range of products, programs, and solutions to convenience operators across the U.S. and Canada.

Job Description

We Deliver the Goods

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more


• Growth opportunities performing essential work to support America's food distribution system


• Safe and inclusive working environment, including culture of rewards, recognition, and respect

Why Join Core-Mark?

Core-Mark emphasizes personal growth and development for all associates. We believe that when you succeed, the company succeeds. We promote internally whenever possible and provide frequent training opportunities in several formats to help you meet your personal and career goals.

Position Summary

The Business License Specialist is responsible for managing the full lifecycle of business and tax license compliance across the organization. This role administers license applications, renewals, research, regulatory monitoring, and compliance-related projects while ensuring the company remains compliant with federal, state, provincial, and local licensing requirements.

The successful candidate will thrive in a fast-paced environment and demonstrate exceptional attention to detail, organizational skills, analytical abilities, and communication skills. This position regularly interacts with government agencies, external service providers, and internal stakeholders to support business license compliance, resolve notices, conduct research, and drive process improvements.

The role requires strict adherence to data privacy regulations, company confidentiality standards, and information security protocols. The ideal candidate will exercise sound judgment and discretion when handling confidential and sensitive information.

Key Responsibilities

• Manage the renewal and registration process for a large portfolio of business licenses, permits, and tax registrations.


• Ensure all license applications, renewals, and registrations are prepared, submitted, and completed accurately and on time.


• Maintain accurate and complete records within LicenseHQ and other compliance management systems.


• Research, interpret, and communicate federal, state, provincial, and local licensing requirements affecting company operations.


• Monitor licensing changes and compliance requirements to ensure ongoing regulatory compliance.


• Respond to government notices, inquiries, and correspondence related to business licenses, permits, and registrations.


• Prepare, analyze, and validate data required for license applications, renewals, reporting, and audits.


• Partner with field finance, legal, tax, operations, sales, and other business functions to support licensing compliance initiatives.


• Assist with audits, examinations, and compliance reviews related to business licenses and permits.


• Identify opportunities for process improvements and participate in special projects as assigned.


• Maintain strong working relationships with regulatory agencies and internal stakeholders.

Qualifications

Education & Experience

• Associate degree or equivalent experience, preferably in Accounting, Business Administration, Finance, or a related field.


• Minimum of 2 years of experience in business licensing, permit administration, tax compliance, regulatory compliance, or a related discipline.


• Experience managing multiple compliance deadlines within a high-volume environment.

Knowledge, Skills & Abilities

• Strong analytical, problem-solving, and organizational skills.


• Advanced proficiency in Microsoft Excel and Microsoft Office applications.


• Excellent verbal and written communication skills.


• Self-motivated with the ability to work independently and prioritize multiple competing deadlines.


• Strong attention to detail, accuracy, and follow-through.


• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.


• Sound business judgment and a proactive approach to issue resolution.


• Strong project management and time management skills.


• Ability to produce high-quality work under pressure and meet strict deadlines.


• Experience with LicenseHQ or comparable business license management software preferred.

Preferred Attributes

• Experience working with multi-state licensing programs and regulatory compliance requirements.


• Familiarity with retail, distribution, wholesale, transportation, food, alcohol, tobacco, or other regulated industries.


• Continuous improvement mindset with the ability to identify efficiencies and strengthen compliance processes.

Qualifications

• Two-year degree, preferably in Accounting or Business


• 2+ years' experience in a business license or permit compliance role, or a related field


• Strong analytical and computer skills; Advanced Microsoft Excel skills are required


• Excellent verbal and written communication skills are required


• Ambitious and self-motivated


• Ability to work independently and effectively work on multiple tasks simultaneously


• Ability to demonstrate sound business judgement, accuracy and thoroughness with great attention to detail


• Highly organized with excellent project management skills


• Ability to produce quality work under pressure and meet strict deadlines


• License HQ or similar software experience a plus

Preferred Qualifications

• Experience working with multi-state licensing programs and regulatory compliance requirements.


• Familiarity with retail, distribution, wholesale, transportation, food, alcohol, tobacco, or other regulated industries.


• Continuous improvement mindset with the ability to identify efficiencies and strengthen compliance processes.

EEO Statement

Performance Food Group and/or its subsidiaries (individually or collectively, the \"Company\") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy; (2) the \"EEO is the Law\" poster and supplement; and the Pay Transparency Policy Statement.