Business License & Compliance Coordinator (Part-Time)

Altec; Birmingham (AL); On-site; USD 32,000 - 43,000; Part time

Job summary

Altec Industries, Inc. is seeking a dependable, detail-oriented individual to manage business licensing and corporate compliance across the United States in a part-time role (24 hours/week). The position involves obtaining licenses, registering for sales tax, and handling SOS filings for multiple jurisdictions.

The ideal candidate is organized, able to work independently, and willing to learn. Training will be provided for the right person with strong computer skills and attention to detail.

Qualifications

• High school diploma or equivalent is required.
• Proficiency with Microsoft Excel, Word, Outlook and internet tools.
• Ability to learn and navigate government websites and filing systems.

Responsibilities

• Research and obtain business licenses, sales tax permits, and other registrations for state and local jurisdictions.
• Prepare and submit SOS registrations, annual reports, and corporate filings.
• Track renewal due dates and keep licenses up to date.
• Maintain a compliance calendar and monitor filing deadlines.
• Review jurisdiction requirements and determine required documentation.

Skills

Research government filings

Organizational skills

Time management

Attention to detail

Independent work

Deadline management

Written communication

Verbal communication

Instruction following

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Internet-based applications

Job description

Responsibilities

Altec is seeking a dependable, detail-oriented individual to manage business licensing and corporate compliance activities throughout the United States. This is a part-time position (24 hours/week) is responsible for obtaining and maintaining business licenses, sales tax registrations, and Secretary of State filings for multiple jurisdictions.

The ideal candidate is highly organized, comfortable working independently, and able to research and follow government filing instructions. Prior licensing experience is helpful but not required. Training will be provided for the right candidate with strong computer skills and a willingness to learn.

Essential Responsibilities

• Research and obtain business licenses, sales tax permits, and other registrations required by state and local jurisdictions.
• Prepare and submit Secretary of State (SOS) registrations, annual reports, and other corporate filings.
• Track renewal due dates and maintain all licenses and registrations in good standing.
• Maintain a compliance calendar and proactively monitor filing deadlines.
• Review jurisdiction-specific requirements and determine the documentation needed to obtain or renew licenses.
• Communicate with state, county, municipal, and regulatory agencies regarding licensing requirements.
• Work with internal departments to gather information needed to complete applications and filings.
• Prepare supporting schedules, spreadsheets, and documentation required for filings.
• Organize and maintain electronic records according to Altec's file structure and document retention procedures.
• Monitor notices received from government agencies and take appropriate action.
• Identify when new licenses or registrations are required due to business changes, new locations, or regulatory requirements.
• Maintain accurate records and provide periodic status reports on upcoming renewals and compliance activities.

Required Qualifications

• High school diploma or equivalent.
• Strong computer skills, including proficiency in Microsoft Excel, Word, Outlook, and internet-based applications.
• Ability to learn and navigate a variety of government websites and online filing systems.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Ability to work independently and manage multiple deadlines.
• Strong written and verbal communication skills.
• Ability to read, understand, and follow detailed instructions from government agencies.

Preferred Qualifications

• Experience in business licensing, tax, accounting, legal, administrative, or compliance-related work.
• Experience with Secretary of State filings and business registrations.
• Experience maintaining records and compliance calendars.

Personal Characteristics

• Self-starter who can work with minimal supervision.
• Curious and willing to research unfamiliar requirements.
• Reliable and dependable.
• Detail-oriented and thorough.
• Comfortable handling repetitive processes while maintaining accuracy.
• Able to prioritize work and meet deadlines.

Why Join Altec?

• Part-time opportunity with flexible scheduling.
• Training provided for the right candidate.
• Opportunity to develop expertise in multi-state business licensing and compliance.
• Independent role with significant ownership and responsibility.

Should the selected candidate meet the qualifications of a more experienced level in the career path, the job level may be adjusted.

Other Position Specifications

• Demonstrated record of responsibility
• Extremely detail oriented
• Customer Service Oriented
• Motivated, goal oriented and persistent
• Maintain Company confidentiality
• Must handle stress and deadlines well
• Participate in Continuous Improvement Initiatives
• Travel 0-25%

Founded in 1929, Altecis a privately held and family-owned company headquartered in Birmingham, AL. We are proud to be a leading manufacturer of products and services that connect people to the power and communications we all need in more than 100 countries throughout the world. While we are known for lifting products: bucket trucks, cranes - equipment used to help people access tough-to-reach places, what really makes us successful is how we help our associates reach higher. We help people reach their potential, and we believe that makes all the difference in our company.

Customer First - Enjoyment of Work - Family - Financial Stability - Integrity - People are our Greatest Strength - Quality - Spiritual Development - Teamwork

EEO Statement

Altec Industries, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, color, religion, sexual orientation, gender identity, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Altec strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.