Business / Human Resource Administrator

Dietz & Company Architects; Springfield (MA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Employee ownership

Job summary

Dietz & Company Architects, an employee-owned firm, seeks a Business/Human Resource Administrator for our Springfield, MA office. You will partner with the CFO to manage daily operations, combining HR, accounting, payroll, invoicing, and business administration in a hands-on role.

Requirements include 5+ years in HR/business admin, a BA in a related field, and strong MS Office skills. In-person work in Springfield is required, with ESOP culture and benefits described.

Qualifications

• 5+ years of human resource and/or business administration work experience.
• Bachelor’s degree in business administration, HR management, or related fields.
• Excellent accounting, communication, organizational, and administrative skills.
• Professional discretion with sensitive information.

Responsibilities

• Manage accounts payable/receivable and cash receipts.
• Process invoices and vendor payments.
• Payroll processing and employee reimbursable processing.
• Credit card reconciliation and software license renewals.
• Mail/shipping receipt and distribution; track computer assets.
• Complete annual local filings.

Skills

HR Admin

Payroll processing

Accounts payable

Vendor payments

Microsoft Office

Massachusetts employment law

Education

BA in Business/HR

Tools

Clearview

Deltek

Ajera

BQE

Job description

If you are drawn to the idea of working for an employee-owned architecture firm that designs projects from affordable housing and historic city halls to high-end hospitality, we want to talk to you!

Dietz & Company Architects is hiring a motivated and talented Business/Human Resource Administrator in our Springfield, MA office. This is an excellent opportunity to be a contributing member on the business side of a collaborative group of professionals. You will work directly with the Chief Financial Officer to manage day-to-day operations of the company.The position combines human resources, accounting, payroll, invoicing, and general business administration responsibilities.A/E/C industry experience is not required but is a plus.

Requirements:

• 5+ years of human resource and/or business administration work experience
• Bachelor’s degree in business administration, HR management, or other related fields of study.
• Excellent accounting, communication, organizational, and administrative business skills
• Professional discretion – this position works with sensitive/protected information concerning business and employees.

Knowledge & Attributes:

• Highly organized and detail oriented
• Working knowledge of Massachusetts Employment Laws and Regulations.
• Highly proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience using business management software: Clearview, Deltek, Ajera, BQE, or similar.
• General knowledge of Architectural Practice Regulations and PL Insurance Requirements - Training will be provided but prior experience is a plus!
• Must be able to work full-time in-person at Springfield, MA office.
• Must be authorized to work in the U.S. - we are not currently able to offer positions to candidates that will require visa sponsorship now or in the future.

Responsibilities:

Business Administration:

• Manage accounts payable/receivable and cash receipts
• Verifying/posting invoices and processing vendor payments
• Payroll and employee reimbursable processing
• Credit card reconciliation
• Renewal of all software licenses, memberships and subscriptions
• Mail/shipping receipt and distribution
• Track computer assets and complete annual local filings.

Human Resources Administration:

• Manage employee benefits including medical insurance, flexible spending, 401k, PTO, educational allowance, etc.
• Maintaining current knowledge of employment regulations and employee benefit structures.
• Manage and facilitate employee annual review process.
• Serve as company EEO and Sexual Harassment Compliance officer with CFO.
• Respond to and resolve employee conflicts, complaints, miscommunications
• Assist with health/dental insurance, general liability, cyber security, workers comp and professional liability policies
• Submit all necessary census reports and compliance data.
• Collaborate with Marketing Manager and Leadership team to promote and plan Company ESOP Culture i.e. employee milestones/achievements, staff events and activities
• Health and dental coverage with employer contribution
• Yearly educational allowance

The Company:

For over 40 years, Dietz & Company Architects has been working in the multi-family housing, entertainment, hospitality, commercial, education, historic preservation, and municipal sectors. We are an employee-owned, Woman Business Enterprise (WBE) and our 30-person team provides architecture, planning, and design services to the region and beyond from our offices in Springfield and Cambridge, MA.

Dietz & Company Architects is committed to diversity, equity, and inclusion within our firm. We believe diversity makes us stronger and our backgrounds and experiences improve our designs. We are proud to be an equal opportunity employer.