Business & Documentation Administrator (Procurement & Operations)

Five Stones Research Corporation; Fort Huachuca (AZ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

401(k) Matching

Company Events

Dental Insurance

Employee Recognition Programs

Health Insurance

Life Insurance

Paid Time Off

Parental Leave

Performance Incentives

Student Loan Repayment

Tuition Reimbursement

Vision Insurance

Job summary

Five Stones Research Corporation in Huntsville, Alabama, is seeking a Government Procurement & Documentation Administrator to support federal contracting and compliance. This role manages purchasing pipelines, coordinates vendor agreements, and captures detailed minutes from technical and procurement meetings.

You will format and file contracting paperwork, oversee the documentation lifecycle, and align deliverables with federal guidelines.

Qualifications

• Masters in business administration, Finance, Technical Writing, or related field.
• Bachelor's degree with at least 4 years of government contracting administration experience.
• Experience with federal procurement lifecycles, purchase requisitions, and vendor coordination.
• High proficiency in grammar, technical terminology, document layout, and editorial formatting.
• US Citizenship required; active TS/SCI clearance and ability to pass a polygraph.

Responsibilities

• Coordinate government procurement requests, purchasing pipelines, and vendor agreements in compliance with federal guidelines.
• Attend high-level meetings to take, draft, and distribute precise meeting minutes.
• Prepare, edit, and format project deliverables, contracting paperwork, and technical reports.
• Manage the documentation lifecycle, filing, cataloging, storage, and distribution of final deliverables.
• Provide scheduling, operations analysis, and administrative support across projects.

Job description

• Travel:** None expected

Business & Documentation Administrator (Procurement & Operations)

• Position Overview Type:** Full-Time
• Location:** Huntsville, AL
• Travel:** None expected
• Clearance:** Department of Defense (DoD) Top Secret/SCI security

clearance and obtain a polygraph

• Work Authorization:** U.S. Citizenship required

THIS POSITION IS CONTINGENT UPON CONTRACT AWARD.

Summary/Objective

Five Stones Research Corporation (5SRC) is seeking energetic candidates

to join our established and growing Huntsville-headquartered team.

We are seeking a highly organized Government Procurement & Documentation

Administrator to provide specialized business support, federal

purchasing administration, and high-level documentation control.

Operating at the intersection of government acquisition and contract

compliance, this role serves as the administrative backbone of our

project team. You will be responsible for managing purchasing pipelines,

coordinating vendor agreements, attending technical meetings to draft

executive-level minutes, and ensuring all procurement documentation and

contract deliverables adhere to federal policies and formatting

standards.

Essential Functions

Procurement & Financial Administration

• Coordinate and track government procurement requests, purchasing pipelines, and vendor agreements in compliance with federal acquisition guidelines.

Documentation & Meeting Support

• Attend high-level technical, procurement, and administrative meetings to take, draft, and distribute precise, actionable meeting minutes.
• Prepare, edit, and format project deliverables, technical reports, and contracting paperwork to ensure strict compliance with authoritative guidelines and organizational templates.
• Manage the entire documentation lifecycle, including cataloging, filing, storing, and monitoring the distribution of all final deliverables.
• Prepare meeting minutes, slides, and reports.

Operational & Administrative Support

• Assist in operations analysis, contract administration, and project scheduling.
• Assess operational and business issues to develop proactive administrative approaches that meet quality, budget, and schedule goals.
• Serve as the primary coordinator for logistical and general office administration support.
• Works under general supervision, performing a variety of complex tasks. A wide range of creativity and latitude is expected.

Required Education and Experience

• One of the following combinations of education and experience:
• Masters degree in business administration, Finance, Technical

Writing, or a related field

• Bachelors Degree with at least 4 years of experience in business

administration, finance, or technical writing within a government contracting environment.

• Mastery of business management, government purchasing procedures,

and documentation concepts.

• Experience with federal procurement lifecycles, purchase

requisitions, and vendor coordination.

• Advanced command of Microsoft Office Suite (especially Word, Excel,

and PowerPoint) and SharePoint document libraries.

• High proficiency in grammar, technical terminology, document layout,

and editorial formatting.

• Outstanding active listening skills for real-time notetaking, strong

organization, and the ability to interact professionally with all levels of leadership.

• US Citizenship Required; Minimum of an Active Top Secret/SCI

security clearance and the ability to satisfactorily pass a polygraph examination.

What We Offer

• 401(k) Matching
• Company Events
• Dental Insurance
• Employee Recognition Programs
• Health Insurance
• Life Insurance
• Paid Time Off
• Parental Leave
• Performance Incentives
• Student Loan Repayment
• Tuition Reimbursement
• Vision Insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.