Business Development Coordinator

keesenlandscape; Englewood (CO); On-site; USD 45,000 - 65,000; Full time

Job summary

Keesen Landscape in Englewood, CO seeks a highly organized Business Development Coordinator to support the sales team by researching opportunities, managing CRM data, coordinating proposals, and ensuring follow-through across departments.

You will work with HubSpot, Aspire, and other sales tools, prepare meeting materials, track pipeline and deadlines, and help streamline processes across Marketing, Estimating, Operations, and Sales.

Qualifications

• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication abilities.
• Proficient with CRM systems and data quality standards.
• Experience coordinating proposals, RFPs, and sales materials.
• Ability to work independently and take ownership of responsibilities.

Responsibilities

• Research target companies and market opportunities; maintain prospect lists.
• Coordinate administrative components of active sales opportunities; track deadlines.
• Assemble and organize proposal materials and required documentation.
• Ensure CRM data is accurate, complete, and up to date; support pipeline tracking.
• Prepare meeting materials, presentations, and account research for BDMs.
• Coordinate scheduling and follow-up for events, campaigns, and client interactions.

Skills

Organizational skills

Time-management

Attention to detail

Research and problem solving

Written and verbal communication

Multitasking

CRM systems

Microsoft Office Excel

Tools

HubSpot

Aspire

Sales tools

Excel

Job description

Position Summary

The Business Development Coordinator (BDC) supports the Business Development Team by managing the research, coordination, systems, and follow-through that allow Business Development Managers (BDMs) to spend more time building relationships, developing opportunities, and closing new business.

The BDC serves as a key operational partner to the sales team, helping ensure prospect information, CRM activity, opportunities, proposals, and internal coordination are accurate, organized, and moving forward.

Key Responsibilities

Prospect Research & Sales Intelligence

• Research target companies, properties, decision-makers, and market opportunities
• Develop and maintain prospect lists by territory, vertical, or strategic initiative
• Identify relevant RFPs, public bids, management changes, ownership changes, and other potential opportunities
• Provide organized, actionable prospect information to BDMs

CRM & Sales Operations

• Maintain accurate prospect, account, contact, and opportunity information
• Support effective use of HubSpot, Aspire, and other sales tools
• Track opportunity stages, activities, follow-up, and pipeline information
• Maintain data quality, completeness, and consistency

Opportunity & Proposal Coordination

• Coordinate the administrative and operational components of active sales opportunities
• Organize required documentation, estimating requests, internal reviews, and deadlines
• Assemble and coordinate proposal materials
• Track status, next steps, and required follow-up
• Help ensure opportunities and commitments do not fall through the cracks

Business Development Support

• Prepare meeting materials, customer information, presentations, and account research
• Coordinate scheduling, follow-up, territory information, and sales documentation
• Track referrals, introductions, and relationship information
• Proactively identify ways to reduce administrative workload for BDMs

Marketing & Event Coordination

• Serve as a liaison between Business Development and the centralized Marketing Team
• Coordinate requests for sales collateral, presentations, campaigns, events, and customer materials
• Provide Marketing with prospect lists, customer information, photos, testimonials, and other required inputs
• Coordinate registrations, attendee information, and BDM follow-up for events and campaigns

Marketing owns strategy, branding, content development, and campaign execution. The BDC helps connect those resources to the needs of the Business Development Team.

Qualifications

• Strong organizational and time-management skills
• Excellent attention to detail
• Strong research and problem-solving ability
• Professional written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Comfort working with CRM systems and technology
• Proficiency with Microsoft Office, including Excel
• Ability to work independently and take ownership of responsibilities

Preferred Experience

The preferred candidate will have demonstrated experience in the following areas:

• Supporting multiple salespeople or business development professionals
• Administering a CRM and enforcing data standards for accuracy, completeness, and consistency
• Coordinating proposals or requests for proposals (RFPs) from intake through final submission
• Building sales-support workflows, templates, and checklists
• Producing pipeline, activity, or forecasting reports
• Improving administrative processes that were undefined or inconsistently applied
• Training salespeople on a new system or process
• Managing deadlines and follow-up across Sales, Estimating, Operations, and Marketing

Experience in commercial services, property management, or a related field is preferred. HubSpot and Aspire experience are helpful but not required.

Ideal Candidate

The ideal Business Development Coordinator is highly organized, curious, resourceful, process-driven, service-oriented, and accountable for follow-through. They enjoy helping a sales organization operate efficiently and take pride in making sure important information, opportunities, and commitments continue moving forward.